August's Meeting Minutes 2020

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 6, 2020

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Michael Mattera, Robert Holley and Stephen Gregory, Chief Scott Flynn and Treasurer Colleen Pearsall.

Note: This meeting is being kept to a minimum attendance due to the pandemic.

FIREHOUSE ATTENDANT REPORT

Mr. Schaffauer not required to attend the meeting.

See attached report.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Holley, seconded by Commissioner Gregory, authorizing the purchase of one (1) Micro Computer from Fluid Imagery, at an approximate cost of $950.00. Approved 5-0.

2. A motion was made by Commissioner Holley, seconded by Commissioner Gregory, accepting the proposal from Fire Fighters Equipment for the yearly gear inspection, at a cost of $12.00 per set.

EMS REPORT

Mr. Patel not required to attend the meeting.

See attached report.

STAFF REPORT

1. Noted.

2. Noted.

3. Noted.

4. Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, authorizing the purchase of the medical supplies requested, at a total cost of $1,391.19 (BoundTree - $857.44, McKesson - $533.75). Approved 5-0.

MAINTENANCE REPORT

Work Order Report dated 7/1/20 to 7/31/20 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Decision regarding the special offer from Verizon for phone service was tabled.

2. Tabled.

3. A motion was made by Commissioner Gregory, seconded by Commissioner Holley, authorizing the purchase of one hundred fifty (150) UPF+50 Neck Gaiter Sun Protector Masks from ccTaylor, Inc., at a total cost of $1,436.18. Approved 5-0.

4. Commissioner Jackson stated that the Board will forward a letter to the Department requesting information as to their intentions and a timeline. The District will be considerate, but cannot allow the vehicle project to go on indefinitely.

ITEMS FOR DISCUSSION

No discussion.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he spoke with Mr. Glass regarding the Inspection Dinner and was advised that there is nothing stated that an inspection must be done at the dinner and that members are required to be in uniform. There will be no Inspection Dinner this year. The money can be encumbered and put toward the 100 Anniversary Celebration next year. First Assistant Chief Jankowski had suggested that, at the January Department Meeting, an inspection be done for the Class A uniforms and turnout gear. The District could provide a buffet dinner for the members. The Chiefs can all be sworn in at the inspection. Commissioner Jackson suggested that a picture be taken of a full Class A uniform so that members are aware of what the uniform consists of.

MINUTES

A motion was made by Commissioner Holley, seconded by Commissioner Gregory, accepting the Minutes of the July 2, 2020 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that she is still working on preparing the 2021 budget.

A motion was made by Commissioner Gregory, seconded by Commissioner Holley, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Holley, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 33 checks totaling $98,075.89 and to authorize the transfer of 160,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Commissioner Gregory presented the correspondence on behalf of Mrs. Gregory.

A letter was received from the Department regarding the membership in the Department of Ann M. Naughton and Diana Vamvakitis and the removal of Robert McCoy from the active rolls to Fireman Emeritus.

OLD BUSINESS

Commissioner Jackson advised the Board that the 100th Anniversary Committee is recommending that we postpone major events (dinner, calendar, gifts, parade, concert) until September 2021.

Commissioner Jackson also advised the Chief that Mark Gregory and Tom Mendenhall have taken their physicals and that at least 5 or 6 members still have not. Chief Flynn advised the Board that First Assistant Chief Jankowski e-mailed the individuals and advised them that they must take their physical prior to the next Department meeting or, face suspension.

Commissioner Jackson presented a report on the Communications Pole. Dennis Kenter of Relay Communications recommended a 70’ pole installed 10’ in the ground. An engineering study will not be required. The Board decided to have the pole installed close to the building.

Commissioner Holley presented information from Visual Information Services Corp. regarding an electronic sign. The price ranged between $40,000 and $45,000 and does not include electrical work and a computer link. The sign will be visible from both east and west Montauk Highway. It was suggested that the word “District” be changed to “Department”.

Commissioner Gregory advised the Board that the recliner and lockers for the On Call First Responders had been delivered. Work will begin in the Radio Room on Monday and he is waiting for an estimate on the floor.

NEW BUSINESS

A motion was made by Commissioner Holley, seconded by Commissioner Gregory, accepting the probationary membership in the Department of Diana Vamvakitis and the Fireman Emeritus status of Robert McCoy. Approved 5-0. (Note: A vote on Ann M. Naughton was tabled until she completes her Department physical.)

Commissioner Schaefer advised the Board that the AFDSNY Conference in Niagara Falls has been cancelled and that he was having a hard time getting a refund for his hotel room.

No workshop scheduled.

At 8:50 p.m., there being no further business, a motion was made by Commissioner Holley, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Lorraine Gregory, Secretary

Notes and recording done by Commissioner Gregory

Transcription done by Lorraine Gregory, Secretary