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East Quogue Fire District - Public Notice

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October 2020 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 1, 2020

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Robert Holley and Stephen Gregory, Chief Scott Flynn, First Assistant Chief Ted Jankowski, Secretary Lorraine Gregory and Treasurer Colleen Pearsall.

 

 

Note: This meeting is being kept to a minimum attendance due to the pandemic.

 

FIREHOUSE ATTENDANT REPORT

Mr. Schaffauer not required to attend the meeting.

See attached report.

Decision to fix the lawn mower or purchase a new one was tabled.

ITEMS FOR DISCUSSION

1. Approved.

EMS REPORT

Mr. Patel not required to attend the meeting.

See attached report.

STAFF REPORT

1. Noted.

2. A resolution was drawn up and states as follows:

2020-19. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Hayley Schultz as an On Call First Responder with an hourly pay rate of $24.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, accepting the adoption of Resolution 2020-19. Approved 4-0.

 

EQUIPMENT AND SUPPLIES                                                                                          

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $1,693.96 (Hammer Medical - $269.50, Zoll Medical - $39.32, BoundTree - $285.14, Teleflex - $1,100.00). Approved 4-0.

2. A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the renewal of the When to Work Program, at a cost of $200.00. Approved 4-0.

3. Noted.

MAINTENANCE REPORT

Work Order Report dated 9/1/20 to 9/30/20 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Tabled.

2. A motion was made by Commissioner Holley, seconded by Commissioner Jackson, authorizing the purchase of one (1) TrueClot Tourniquet Trainer, at a cost of $550.00 and one (1) Rescue Essentials Bleeding Control Instructors Kit, at a cost of $1,365.00. Approved 4-0.

3. A motion was made by Commissioner Holley, seconded by Commissioner Gregory, authorizing the purchase of one (1) M18 Dual Simultan Rapid Charger ($139.00), one (1) M18 Fuel 4-1/2” Grinder ($549.00), two (2) M18 Fuel Sawzall Kits ($638.00), one (1) M18 Fuel 16” Chainsaw Kit 12AH ($449.00), a total cost of $1,775.00. Approved 4-0.

4. A motion was made by Commissioner Gregory, seconded by Commissioner Holley, authorizing the purchase of ten (10) Orange Probie Shields, at a cost of $42.99 each. Approved 4-0.

5. A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, authorizing the purchase of one (1) High Band Radio, at a cost not to exceed $1,000.00. Approved 4-0. (Note: Purchase to be made only if there is no radio in inventory. Mr. Schaffauer will be asked to check the inventory prior to purchasing a new one.)

6. A motion was made by Commissioner Holley, seconded by Commissioner Schaefer, authorizing the purchase of eight (8) Large Pro Firefighter Gear Bags ($70.00) from Hi-Tech, at a total cost of $560.00. Approved 4-0.

ITEMS FOR DISCUSSION

1. The Board would like to view additional vehicles and a purchase will not be made until the end of 2021. Commissioner Holley suggested that the Board establish a plan and set priorities.

2. Commissioner Holley will look for a grant writer for the radios.

3. To be discussed under Old Business.

4. Commissioner Holley will handle.

5. A letter will be forwarded to Chief Flynn, with a cc to Bill Potter, as a reminder to include with membership applications a copy of the individual’s driver’s license.

With regard to the Benevolent Thanksgiving Dinner and election, the Board advised the Chief that, due to the COVID-19 restrictions regarding social distancing and the serving of food, the dinner cannot take place this year, unless there is a drastic change in the restrictions.

Commissioner Schaefer reminded the Board that the District needs to have an Exposure Control Plan in place. Chief Flynn will follow up with Mr. Patel regarding the Exposure Control Forms. Commissioner Holley suggested getting in touch with the County for guidance.

ATTORNEY DISCUSSION

Commissioner Jackson suggested requesting Mr. Glass to attend the Organizational Meeting and one other meeting, perhaps mid-year or, as needed.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, accepting the Minutes of the September 3, 2020 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

The Proposed 2021 Budget, in the amount of $1,679,000.00, was adopted at the September 20, 2020 Workshop and it did not pierce the 2% cap.

Mrs. Pearsall reminded the Board that the Budget Hearing is scheduled for Tuesday, October 20, 2020, at 7:00 p.m. The Secretary will handle the required postings.

A motion was made by Commissioner Holley, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Holley, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 20 checks totaling $34,452.20 and to authorize the transfer of $60,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the East Quogue Fire Department regarding the swearing in of Ann Naughton, Joshua Davonski and Chris Pinto and the resignations of Danielle Tasso and Andrew Pisaneschi and an e-mail was received from the New York State Archives regarding adoption of the new LGS-1 Retention and Disposition Schedule.

OLD BUSINESS

Commissioner Gregory advised the Board that members have been cleaning out the Steel Building and Station 2 and that he is waiting for two additional proposals for the painting at Station 2. Some of the items that were cleaned out were put in the dumpster. Other useable items such as, boots, helmets, turnout gear and misc. items were donated for use by third world fire companies in need of equipment. These items were noted and the Secretary will forward the information to Appraisal Affiliates.

Commissioner Jackson advised the Board that the new siren pole is on order and a map is being prepared (approximately $85.00) indicating where underground utilities, etc. are located.

Commissioner Jackson presented a proposal from Uniden regarding the improvement of cell phone service in the building. A motion was made by Commissioner Holley, seconded by Commissioner Gregory, accepting the proposal from Uniden for the installation of a booster antenna on the pole together with boosters and antennas in the building for the improvement of cell phone service, at a cost not to exceed $2,100.00. Approved 4-0.

Commissioner Jackson advised the Board that the Anniversary Committee would like the Board to consider a Fire Department pin for the members. The Inspection Dinner has been cancelled and the deposit has not been refunded, therefore, the Committee would like to use the Suffolk Theater as the venue for next year’s Dinner.

Commissioner Jackson also advised the Board that he spoke with a landscape architect from Aralys Design Southampton and asked for design suggestions for the monument, flagpole, and the 9-11 and veterans memorials.

Commissioner Schaefer advised the Board that flu shots will be given at 7:00 p.m. before the start of the November Department meeting.

NEW BUSINESS

Commissioner Jackson suggested that the Board consider retro fitting a new ambulance instead of buying a stock vehicle.

A motion was made by Commissioner Jackson, seconded by Commissioner Holley, authorizing the purchase and installation from ProLiner of two back up cameras and a new mirror for the Fire Police vehicle, at a cost of $975.00. Approved 4-0.

Commissioner Schaefer requested the Chiefs to relocate the American flags that are on the rear of the vehicles because the position they are in now block the brake lights.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the probationary membership in the Department of Ann Naughton and the resignations of Danielle Tasso and Andrew Pisaneschi, pending the return of all District equipment issued to them. Approved 4-0.

Commissioner Schaefer advised the Board that he will be running for re-election in December.

2020-20. Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District, namely, Faith Erwin, Linda DeRosa and Patricia Despres be appointed to constitute the East Quogue Fire District Board of Elections for the 2020 Annual Fire District Election;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors, namely, Patricia Densieski, Sue Little and Barbara Danowski;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.  

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the adoption of Resolution 2020-20. Approved 4-0.

A workshop was scheduled for Thursday, October 8, 2020, at 7:30 p.m.

At 9:00 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Holley, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Lorraine Gregory, Secretary

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2020 Annual Election

ANNUAL ELECTION OF

East Quogue FIRE DISTRICT

DECEMBER 8, 2020

 

 

            PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire District will take place on December 8, 2020, between the hours of 5:30 PM and 9:00 PM at the East Quogue Firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York for the purposes of electing one Commissioner for a five year term commencing on January 1, 2021 and ending on December 31, 2025.

            Candidates for District Office shall file a petition signed by at least twenty-five (25) registered voters of the Fire District, which petition must be filed with the Secretary of the Fire District no later than November 18, 2020. Petition forms may be obtained at the East Quogue Firehouse, Monday through Friday, between the hours of 8:30 a.m. and 4:00 p.m.

 

            All residents of the Fire District duly registered with the Suffolk County Board of Elections as of November 16, 2020 shall be eligible to vote.

            Please be advised that the Board of Elections of the Fire District shall meet on December 3, 2020 from 6:30 p.m. to 7:30 p.m. at the firehouse for the purpose of preparing the rolls of the registered voters of the Fire District.

           

Dated: October 29, 2020

 

 

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            East Quogue FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                                   Fire District Secretary

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September's Meeting Minutes 2020

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 3, 2020

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 8:07 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Michael Mattera, Robert Holley and Stephen Gregory, First Assistant Chief Ted Jankowski, Secretary Lorraine Gregory, Treasurer Colleen Pearsall and William F. Glass, Esq., attorney for the District.

 

Note: This meeting is being kept to a minimum attendance due to the pandemic. Also, the meeting was delayed due to a conference with Mr. Glass to discuss the handling of a medical issue within the membership.

 

FIREHOUSE ATTENDANT REPORT

Mr. Schaffauer not required to attend the meeting.

See attached report.

ITEMS FOR DISCUSSION

1. Noted.

EMS REPORT

Mr. Patel not required to attend the meeting.

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                                          

1. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase of the medical supplies requested, at a total cost of $1,216.07 (Hammer Medical - $488.45, BoundTree - $177.62, Teleflex - $550.00). Approved 5-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of one (1) Zoll AED Plus, including extra AED pads, at a total cost of $1,911.44. Approved 5-0.

3. A motion was made by Commissioner Holley, seconded by Commissioner Mattera, accepting the proposal from Sharps Compliance for the removal of biohazard waste, at a cost of $70.00 for three (3) months ($280.00 per year) for a three (3) year contract. Approved 5-0.

4. Noted.

MAINTENANCE REPORT

Work Order Report dated 8/1/20 to 8/31/20 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Tabled.

2. A motion was made by Commissioner Jackson, seconded by Commissioner Mattera, authorizing the purchase of two (2) AC Hotstick Detectors from TheFireStore, at a cost of $319.99 each. Approved 5-0.

3. A motion was made by Commissioner Holley, seconded by Commissioner Gregory, authorizing the purchase of four (4) Altair 4XR Multi-Gas Detectors with Blue Tooth and 12V Chargers from Firematic, at a total cost of $3,951.00. Approved 5-0.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, authorizing the purchase of five (5) sets of Turnout Gear (Glenn Bullock, Michael Algozzino, Alex Gladding and two spare sets) which includes boots, coats and pants, at an approximate total cost of $3,000.00. Approved 5-0.

2. A Zoom meeting will be taking place in October regarding LOSAP points. Commissioner Holley will participate.

3. First Assistant Chief Jankowski reminded the Board that there is a low number of EMT’s in the Department.

ATTORNEY DISCUSSION

With regard to the LOSAP Point System COVID-19 Legislation, Mr. Glass suggested waiting until the end of the year when membership LOSAP Points are reviewed to make a decision as to whether or not to adopt a resolution regarding the determination of awarding a specific amount of points (up to five points) per month for active firefighters during the COVID-19 State of Emergency.

A brief discussion ensued regarding the use of petitions or a form letter for those interested in running for the office of Commissioner. The Board decided to continue with petitions.

MINUTES

A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, accepting the Minutes of the August 6, 2020 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that she is still working on preparing the 2021 budget.

Mrs. Pearsall also advised the Board that a refund check, in the amount of $495.00, was received from the AFDSNY regarding the cancellation of the upcoming conference in Niagara Falls.

A motion was made by Commissioner Holley, Seconded by Commissioner Gregory, accepting the proposal from Fluid Imagery for a new computer and monitor for the Treasurer, at an approximate cost of $1,605.00. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Holley, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Holley, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 32 checks totaling $27,783.65 and to authorize the transfer of $60,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

An order form was received from Looseleaf Law Publications for the 2021 EMS and Fire Personnel, Legal Guide to NYS Town Law Updates and a letter was received from the Department regarding the membership in the Department of Joshua Davonski and Chris Pinto.

OLD BUSINESS

Commissioner Holley asked if the Board had reviewed the information he presented from Visual Information Services Corp. regarding the electronic sign. Commissioner Jackson suggested buying the antique fire engine from the Department for $5,000.00 and mounting the sign on the engine.

Commissioner Jackson reminded the Board that they need to meet with SandPebble and, possibly, consider a capital improvement program.

Commissioner Jackson advised the Board that Chesterfield will be installing a 70’ wooden pole for the siren (10’ in the ground) and will be removing the old pole. The total cost will be $14,500.00. Integrated Wireless expects to complete their work by the end of October.

Commissioner Jackson also advised the Board that he had been in touch with AT&T and Uniden regarding the poor cell phone service in the building. They suggested a booster be installed in the building. Dennis (Integrated Wireless) advised that a booster would not work. Commissioner Jackson did a survey throughout building and submitted it to AT&T. They will review it and prepare a proposal.

Commissioner Jackson stated that the Department will be responsible for buying the shrink wrap for the antique truck and that Dave will apply it.

Commissioner Schaefer stated that flu shots will be offered again this year and that appointments will be made in advance and paperwork can be done on-line.

NEW BUSINESS

A motion was made by Commissioner Holley, seconded by Commissioner Matttera, accepting the probationary membership in the Department of Joshua Davonski and Chris Pinto. Approved 5-0.

A budget workshop was scheduled for Thursday, September 10, 2020, at 7:30 p.m.

Commissioner Gregory reminded the First Assistant Chief that members need to let the dispatchers know, via electronics, that they are responding to alarms.

Commissioner Holley asked if the Ladies Auxiliary would be allowed to bring food to the drills. Mr. Glass stated that the COVID-19 rules apply to licensed establishments, which the Department is not, and suggested that we practice common sense.

A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, allowing up to twenty five (25) members to occupy the Firemen’s Room, with social distancing, and that fifty (50) members may attend drills, with social distancing. Approved 5-0.

A motion was made by Commissioner Holley, seconded by Commissioner Mattera, authorizing the expenditure of $2,800.00 for Fire Prevention material. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of two (2) copies of the EMS and Fire Personnel, Legal Guide to NYS Town Law 2021 Updates, at a cost of $80.75. Approved 5-0.

At 9:25 p.m., there being no further business, a motion was made by Commissioner Holley, seconded by Commissioner Mattera, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Lorraine Gregory, Secretary

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August's Meeting Minutes 2020

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 6, 2020

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Michael Mattera, Robert Holley and Stephen Gregory, Chief Scott Flynn and Treasurer Colleen Pearsall.

 

Note: This meeting is being kept to a minimum attendance due to the pandemic.

 

FIREHOUSE ATTENDANT REPORT

Mr. Schaffauer not required to attend the meeting.

See attached report.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Holley, seconded by Commissioner Gregory, authorizing the purchase of one (1) Micro Computer from Fluid Imagery, at an approximate cost of $950.00. Approved 5-0.

2. A motion was made by Commissioner Holley, seconded by Commissioner Gregory, accepting the proposal from Fire Fighters Equipment for the yearly gear inspection, at a cost of $12.00 per set.

EMS REPORT

Mr. Patel not required to attend the meeting.

See attached report.

STAFF REPORT

1. Noted.

2. Noted.

3. Noted.

4. Noted.

EQUIPMENT AND SUPPLIES

                                                                                           

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, authorizing the purchase of the medical supplies requested, at a total cost of $1,391.19 (BoundTree - $857.44, McKesson - $533.75). Approved 5-0.

MAINTENANCE REPORT

Work Order Report dated 7/1/20 to 7/31/20 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Decision regarding the special offer from Verizon for phone service was tabled.

2. Tabled.

3. A motion was made by Commissioner Gregory, seconded by Commissioner Holley, authorizing the purchase of one hundred fifty (150) UPF+50 Neck Gaiter Sun Protector Masks from ccTaylor, Inc., at a total cost of $1,436.18. Approved 5-0.

4. Commissioner Jackson stated that the Board will forward a letter to the Department requesting information as to their intentions and a timeline. The District will be considerate, but cannot allow the vehicle project to go on indefinitely.

ITEMS FOR DISCUSSION

No discussion.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he spoke with Mr. Glass regarding the Inspection Dinner and was advised that there is nothing stated that an inspection must be done at the dinner and that members are required to be in uniform. There will be no Inspection Dinner this year. The money can be encumbered and put toward the 100 Anniversary Celebration next year. First Assistant Chief Jankowski had suggested that, at the January Department Meeting, an inspection be done for the Class A uniforms and turnout gear. The District could provide a buffet dinner for the members. The Chiefs can all be sworn in at the inspection. Commissioner Jackson suggested that a picture be taken of a full Class A uniform so that members are aware of what the uniform consists of.

MINUTES

A motion was made by Commissioner Holley, seconded by Commissioner Gregory, accepting the Minutes of the July 2, 2020 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that she is still working on preparing the 2021 budget.

A motion was made by Commissioner Gregory, seconded by Commissioner Holley, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Holley, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 33 checks totaling $98,075.89 and to authorize the transfer of 160,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Commissioner Gregory presented the correspondence on behalf of Mrs. Gregory.

A letter was received from the Department regarding the membership in the Department of Ann M. Naughton and Diana Vamvakitis and the removal of Robert McCoy from the active rolls to Fireman Emeritus.

OLD BUSINESS

Commissioner Jackson advised the Board that the 100th Anniversary Committee is recommending that we postpone major events (dinner, calendar, gifts, parade, concert) until September 2021.

Commissioner Jackson also advised the Chief that Mark Gregory and Tom Mendenhall have taken their physicals and that at least 5 or 6 members still have not. Chief Flynn advised the Board that First Assistant Chief Jankowski e-mailed the individuals and advised them that they must take their physical prior to the next Department meeting or, face suspension.

Commissioner Jackson presented a report on the Communications Pole. Dennis Kenter of Relay Communications recommended a 70’ pole installed 10’ in the ground. An engineering study will not be required. The Board decided to have the pole installed close to the building.

Commissioner Holley presented information from Visual Information Services Corp. regarding an electronic sign. The price ranged between $40,000 and $45,000 and does not include electrical work and a computer link. The sign will be visible from both east and west Montauk Highway. It was suggested that the word “District” be changed to “Department”.

Commissioner Gregory advised the Board that the recliner and lockers for the On Call First Responders had been delivered. Work will begin in the Radio Room on Monday and he is waiting for an estimate on the floor.

NEW BUSINESS

A motion was made by Commissioner Holley, seconded by Commissioner Gregory, accepting the probationary membership in the Department of Diana Vamvakitis and the Fireman Emeritus status of Robert McCoy. Approved 5-0. (Note: A vote on Ann M. Naughton was tabled until she completes her Department physical.)

Commissioner Schaefer advised the Board that the AFDSNY Conference in Niagara Falls has been cancelled and that he was having a hard time getting a refund for his hotel room.

No workshop scheduled.

At 8:50 p.m., there being no further business, a motion was made by Commissioner Holley, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Lorraine Gregory, Secretary

Notes and recording done by Commissioner Gregory

Transcription done by Lorraine Gregory, Secretary

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July's meeting minutes 2020

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 2, 2020

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer and Stephen Gregory, Chief Scott Flynn and Secretary Lorraine Gregory.

 

Note: This meeting is being kept to a minimum attendance due to the pandemic

 

FIREHOUSE ATTENDANT REPORT

Mr. Schaffauer not required to attend the meeting.

See attached report.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the proposal from Barnwell House of Tires, Inc. for the replacement of the ten (10) tires on 7-6-11, at a cost of $5,592.28. Approved 3-0.

ITEMS FOR DISCUSSION

1. Approved.

2. To be discussed in conjunction with the EMS Report.

EMS REPORT

Mr. Patel not required to attend the meeting.

See attached report.

STAFF REPORT

1. Noted.

2. Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to hire two additional On Call First Responders. Approved 3-0.

EQUIPMENT AND SUPPLIES

                                                                                           

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $820.41 (Hammer Medical - $682.35, Zoll Medical - $169.60, BoundTree - $66.49). Approved 3-0.

2. Noted.

3. Tabled. Commissioner Jackson will look into this further.

4. A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the purchase of WeatherTech floor mats for 7-6-80, at a cost of $169.90. Approved 3-0.

MAINTENANCE REPORT

Work Order Report dated 6/1/20 to 6/30/20 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. For the time being, the gear will continue to be taken to the Hampton Bays Fire Department for cleaning. The Chief was requested to search for private companies that do this service.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the proposal from Nautical Flag & Flagpole for a new customized 15’ x 25’ US Touch-Tex Flag with accessories for 7-6-11, at a cost of $1,377.60. Approved 3-0.

3. Tabled. Commissioner Jackson will look into new cell phone service. Commissioner Gregory stated that the District has been very liberal with supplying the members with electronics and would like to see the membership make more use of what has been made available to them.

4. Commissioner Schaefer stated that adding two full-time Paramedics would be a strain on the budget and the District would definitely pierce the tax cap again to cover the salaries, vacation pay and benefits that are required to be offered to full-time employees. He also feels that the call volume does not warrant the need for additional full-timers.

5. Written proposal requested by the Board.

ITEMS FOR DISCUSSION

1. Commissioner Jackson suggested that the written point sheets, as well as the thumb reader, be used at least through July and, if there are no issues, then discontinue the sheets. Chief Flynn advised the Board that most of the reports are done through Red Alert.

2. Commissioner Schaefer advised the Board that, if other agencies are involved in our dispatch, we cannot do away with the 19’s.

3. Commissioner Schaefer will contact NDI regarding the physical exam schedule. There are two potential new members that need physicals, as well as several members.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

The Board decided to allow the Department meeting to be held in the Meeting Room with the chairs spread out for social distancing. Until we hear further from the County, no more than ten (10) members may be in the Firemen’s Room at one time.

Commissioner Jackson advised the Board that he spoke with Mr. Glass regarding the recent ambulance incident at the East Quogue Pizza Deli and the request from a police officer for statements from two of the Department members that were at the call. Evidently, an officer was injured by the patient while in the District’s ambulance. Mr. Glass advised that, however a member gets the request, they cannot be forced to make a statement. The Chief stated that he suggested the members prepare a statement, present it to the Board and then forward it to Mr. Glass for review.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the Minutes of the June 4, 2020 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

Mrs. Pearsall not in attendance. The Secretary presented the Treasurer’s Report.

1. Reminder for the Board to review and approve the 2019 Financial Statement prepared by Jones, Little & Co.

2. Received a refund check from McNeil, in the amount of $212.38, for the removal of the 2005 Starr Trailer from the insurance policy.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 32 checks totaling $56,825.39 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

An e-mail/Bulletin was received from Mr. Glass regarding LOSAP Relief and the NY Forward Safety Plan.

OLD BUSINESS

Regarding the proposal from Dennis Kenter of Relay Communications and the service contract with ELI, Commissioner Jackson suggested staying with ELI until the siren project is completed.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of eight (8) personal lockers for the On Call First Responders, at a total cost of $1,200.00. Approved 3-0.

Commissioner Schaefer advised the Board that he will be attending the AFDSNY upcoming conference in Niagara Falls.

Chief Flynn will contact the Antique Truck Committee for an update on the vehicle and will prepare a written report to the Board.

Commissioner Jackson advised the Board that Chesterfield looked at the pole to see what can be done to install the new siren, including, possibly, adding on to the existing pole.

NEW BUSINESS

With regard to Mr. Glass’ e-mail/Bulletin referring to the LOSAP Relief, Commissioner Schaefer stated that the District is not obligated to give the LOSAP points and suggested that, at the end of the year, the Board evaluate each member to see if they deserve the points. Members who are not active or behind in their points should not be rewarded. This will be discussed further at the upcoming workshop.

Commissioner Jackson suggested discussing, at a workshop, the renovations at Station 2 proposed by SandPebble.

A workshop was scheduled for Thursday, July 9, 2020, at 7:30 p.m. (Note: Workshop cancelled.)

At 9:10 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 3-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Lorraine Gregory, Secretary

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June's Meeting 2020

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 4, 2020

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera (7:50 p.m.) and Robert Holley, First Assistant Chief Ted Jankowski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

Note: This meeting is the first to be held in the Commissioners’ Office since the start of the Corona Virus and the Board wanted to keep attendance to a minimum.

 

 

FIREHOUSE ATTENDANT REPORT

Mr. Schaffauer not required to attend the meeting.

See attached report.

Mr. Schaffauer sent letters to the Town of Southampton Police Department and Suffolk County Fire Rescue and Emergency Services regarding Hampton Bays handling our dispatching (copies attached).

Mr. Schaffauer listed the dock “for sale” on Govdeals.com. An offer has been made for more than the asking price. The District must wait a few more days before being able to accept the offer.

ITEMS FOR DISCUSSION

No items to be discussed.

EMS REPORT

Mr. Patel not required to attend the meeting.

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

                                                                                           

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $762.25 (Hammer Medical - $611.25, BoundTree - $151.00). Approved 5-0.

Commissioner Jackson advised the Board that Mr. Patel had heard that T-Mobile is offering a free phone and $50.00 a month service for First Responders. Commissioner Holley stated that T-Mobile and Sprint are offering free phone service for ten (10) years to all first responding agencies. Commissioner Jackson will look into this further, especially since the AT&T service, which the District now has, is unsatisfactory.

MAINTENANCE REPORT

Work Order Report dated 5/1/20 to 6/4/20 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Holley, seconded by Commissioner Gregory, authorizing the purchase, for use on 7-6-1, of one (1) M18 Fuel Super Sawzall Kit ($449.00), one (1) M18 Fuel One-Key 9” Cutoff Saw ($894.99) and one (1) M18 Fuel 4-1/2” Grinder ($479.00) from Westhampton True Value, at a total cost of $1,822.99. Approved 5-0.

2. Commissioner Holley suggested continuing cleaning the gear at the Hampton Bays firehouse and asked that the Chief look into companies that perform this service. Mrs. Gregory stated that, on-site gear washing had been looked into in the past and was found not to be feasible due to the cost factor, permits and water waste removal.

3. Commissioner Holley stated that, at present, the County has no set guidelines regarding opening of the firehouses for socializing and that he will notify the Chairman as soon as guidelines are set. The Board decided to allow the opening of the firehouse as follows:

a.) Officers, Board of Directors and Ladies Auxiliary meetings may be held with attendees practicing social distancing, hand washing and sanitizing.

b.) Department meeting may be held on the Apparatus Floor.

c.) No more than 10 members allowed in the Firemen’s Room at one time.

ITEMS FOR DISCUSSION

1. Dispatching by Hampton Bays is going very well.

2. First Assistant Chief Jankowski presented a verbal proposal from Nautique Flag for a 15’ x 25’ flag with accessories for 7-6-11, at an approximate cost of $2,500.00.

3. The Chief advised the Board that Lee Zeldin’s office will be delivering lunch to the firehouse on Friday at 11:00 a.m. as a thank you to the first responders.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Holley, seconded by Commissioner Schaefer, accepting the Minutes of the May 7, 2020 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board of the following:

1. Mrs. Pearsall advised the Board that she had participated in many of the State Comptroller’s webinars and that they are available to Board members as well.

2. Received a refund check from Hometown Insurance, in the amount of $431.38, regarding discontinuance of the Juniors insurance coverage.

3. Mrs. Pearsall advised the Board that she will not be able to attend the July 2020 meeting.

4. Jones & Little representation and communication letters need to be signed and the Board needs to approve the Financial Statement.

A motion was made by Commissioner Jackson, seconded by Commissioner Holley, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Abstract of Bills for the General Fund consisting of 30 checks totaling $79,695.02 and to authorize the transfer of $60,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous communications were presented to the Board including an e-mail request from the Hampton Point Association to use the Meeting Room in August (Note: A response will be sent to The Hampton Point Association advising them that they will not be allowed to use the Meeting Room due to the Corona Virus guidelines.), a letter from Fire Districts of NY Mutual Insurance Co. regarding the Annual Policy Holders’ Meeting on Saturday, July 18, 2020 and a letter from Appraisal Affiliates enclosing the Maintenance Service Report for 2019.

OLD BUSINESS

Commissioner Holley asked the Board to advise him as to what the District is looking to do regarding the electronic sign board and the monument so that he can handle this project efficiently.

Commissioner Gregory advised the Board of the following:

1. Now that Hampton Bays is handling the dispatching, the Radio Room is closed and out-of-service. The Hampton Bays dispatching is going very well and the dispatchers are very professional in their dispatch operations.

2. Dennis Kenter advised that it will cost about $2,500.00 to change the Radio Room into an office for Mr. Schaffauer.

3. The District pays ELI $4,800.00 a year for monthly maintenance, but ELI does not perform any routine monthly maintenance. Dennis Kenter quoted a price of $3,600.00 per year which includes a monthly maintenance review of equipment, radios and antennas.

4. With regard to Sandpebble’s Preliminary Planning Cost Information Survey, the Sandpebble representatives would like to meet with the Board as soon as possible to discuss the survey.

5. Discussed with Sandpebble the possibility of a wooden pole for the siren. Transportation from South Carolina to East Quogue would cost approximately $7,000.00 (transport costs and permits) and approximately $3,000.00-$4,000.00 for installation.

6. ELI has the siren and would like to get paid the $15,210.00. Installation is not included in the cost.

Commissioner Gregory recommends taking down the old siren and installing the new one on the existing wooden pole. Sandpebble advised him that the new antenna pole is leaning. Commissioner Jackson advised the Board that no one will certify that the new antenna pole will support the siren. Commissioner Jackson thought that an extension could be put on the old wooden pole. Commissioner Gregory stated that this would probably involve more costly studies.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the payment of $15,210.00 to ELI for the siren. Approved 5-0. (Note: Commissioner Gregory will discuss the cost of installation with ELI.)

Commissioner Jackson advised the Board that the Inspection Dinner is tentatively scheduled for November 7, 2020 and that a decision needs to be made regarding the Seafood Party in August. First Assistant Chief Jankowski stated that, if the guidelines are not set by July 1, the Seafood Party will be cancelled and suggested having an Octoberfest instead.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the $2,800.00 Trade-In offer from Proliner for the 2011 Ford Expedition. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Mattera, authorizing Fenton Sign to do the lettering on the new 2020 Chevrolet Tahoe (7-6-80), at a cost of $2,800.00. Approved 5-0.

The Board agreed to leave the word “Department” on the vehicles, instead of using “District”.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the installation, by Proliner, of a running board on the passenger side of the van, at a cost of $868.00. Approved 5-0.

Commissioner Jackson would like to thank all of the Chiefs, Officers and members for their dedicated service during the pandemic.

NEW BUSINESS

The Board decided that there was no need for a workshop this month.

At 8:38 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Lorraine Gregory, Secretary

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Mays Meeting Minutes 2020

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 7, 2020

 

Due to the Coronavirus outbreak and the guidelines issued by the Federal, State and County, the Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was conducted via e-mail and phone conversations between Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Robert Holley, Chief Scott Flynn, First Assistant Chief Ted Jankowski and Second Assistant Chief Paul Sulzinski, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIREHOUSE ATTENDANT REPORT

See attached e-mail report.

ITEMS FOR DISCUSSION

None.

EMS REPORT

See attached e-mail report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

                                                                                            

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing

the purchase of the medical supplies requested, at a total cost of $633.58 (Hammer Medical - $424.90, Bound Tree - $208.68). Approved 3-0.

MISCELLANEOUS

1. Noted.

2. Noted.

3. Noted.

MAINTENANCE REPORT

No Work Order Report submitted.

CHIEF'S REPORT

See attached e-mail report.

REQUESTS

1. Noted.

2. Noted.

ITEMS FOR DISCUSSION

1. No current update.

2. Request tourniquets for members. More information and prices to follow.

ATTORNEY DISCUSSION

Mr. Glass not requested to participate.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the Minutes of the April 2, 2020 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 30 checks totaling $62,274.91 and to authorize the transfer of $65,000.00 from the Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

None.

OLD BUSINESS

1. No progress with engineering study for the new siren.

2. New Dispatching System installation is underway and expected to go on-line next week.

3. Will continue to look into more disinfection of firehouse and equipment.

4. New 80 car is in the paint shop – expected delivery approximately one month.

NEW BUSINESS

1. Commissioners Gregory and Jackson requested that the Red Alert GIS electronic mapping module be updated to include all District fire hydrants. Approximate cost from Alpine Software is $2,595.00.

2. Anticipate June meeting to be held in the Commissioners’ Room – confirmation pending.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Lorraine Gregory, Secretary

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April Meeting Minutes 2020

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 2, 2020

 

 

Due to the Coronavirus outbreak and the guidelines issued by the Federal, State and County, the Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was conducted via e-mail and phone conversations between Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Robert Holley, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIREHOUSE ATTENDANT REPORT

See attached e-mail report.

ITEMS FOR DISCUSSION

No discussion.

EMS REPORT

See attached e-mail report.

STAFF REPORT

EQUIPMENT AND SUPPLIES

                                                                                           

See attached e-mail from Commissioner Jackson to the Board.

MAINTENANCE REPORT

Work Order Report dated 3/1/20 to 3/31/20 was submitted to the Board.

CHIEF'S REPORT

No e-mail report.

REQUESTS

ITEMS FOR DISCUSSION

ATTORNEY DISCUSSION

Mr. Glass not requested to participate.

 

 

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the Minutes of the March 5, 2020 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board of the following:

“1. US Voyager sent new fuel cards. District uses Wex now. Leave account open too?

2. Received check from Association of Fire Districts State of New York for $1,095.00 for refund of annual meeting registration as meeting is canceled. Deposited in Checking Account.

3. Insurance audit being done this year over the phone on April 9th.

4. All accounts reconciled and good.”

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 32 checks totaling $126,684.62 and to authorize the transfer of $165,000.00 from the Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

None.

OLD BUSINESS

No discussion.

NEW BUSINESS

No discussion.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Lorraine Gregory, Secretary

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March's Monthly Meeting 2020

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 5, 2020

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Robert Holley, First Assistant Chief Ted Jankowski, Firehouse Attendant David Schaffauer (left 8:20 p.m.), First Responder Amit Patel (left 8:20 p.m.), Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

No items to be discussed.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. Noted.

EQUIPMENT AND SUPPLIES

                                                                                            

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, authorizing the purchase of the medical supplies requested, at a total cost of $391.50 (Hammer Medical - $286.10, BoundTree - $105.40). Approved 5-0.

2. A motion was made by Commissioner Holley, seconded by Commissioner Schaefer, accepting the proposal from ESO, in the amount of $4,712.30, for a new Patient Care Report (PCR) computer program which is more user friendly than the one presently being used. Approved 5-0.

3. A motion was made by Commissioner Holley, seconded by Commissioner Schaefer, authorizing the purchase of one (1) iPad 12 with keypad for First Responder Amit Patel, from PC Richard & Son, at a cost not to exceed $1,100.00. Approved 5-0.

MAINTENANCE REPORT

Work Order Report dated 2/1/20 to 2/29/20 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of six (6) Scott 4.5 30 Min Cyl Paks from South Shore Fire & Safety, at an approximate cost of $6,572.16. Approved 5-0.

2. Commissioner Jackson will contact Mr. Glass regarding whether or not the law allows Districts to reward top responders with gift cards.

3. Tabled pending paperwork.

4. Permission granted for the flags to be hung on display in the stairwell/hallway.

ITEMS FOR DISCUSSION

1. No progress.

2. Tabled pending further discussion at a Workshop.

3. The Chiefs agree with Commissioner Jackson’s memorandum. Commissioner Schaefer advised the Board that it is very important that members take their physicals and do the Fit Testing. The Cancer Bill requires that there be five (5) years of documentation.

Commissioner Jackson advised the Board and the Chief that he was told by Hometown that the e-Training Module is already in our system and is not being used by the membership. Hometown would like to follow through with a committee regarding this program.

Commissioner Jackson also advised the Board and the Chief that the District and Department must be very careful about giving out information regarding alarms and that the new Bail Reform Bill has become an issue regarding witness information. Hometown suggests that, if information is FOILed, the firehouse address should be used for a member or members who may be involved in the alarm. Do not use personal home addresses. Commissioner Gregory stated that the taking of pictures is not allowed unless the Chief(s) need to document something for the record.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the Minutes of the February 6, 2020 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board of the following:

1. 2019 Audit has been completed.

2. Reminded the Board to use State and County bids and to follow the Procurement Policy.

3. Annual Financial Report ending 12/31/19 received from Jones & Little and forwarded to the    State.

A motion was made by Commissioner Jackson, seconded by Commissioner Holley, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Holley, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 36 checks totaling $79,559.85 and to authorize the transfer of $80,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was presented from the Department regarding the probationary membership of Devita Wooten and John Bonner and the resignation of Stephanie Kober.

OLD BUSINESS

Commissioner Holley advised the Board that David Collato, the person who will be handling the website, will not be able to start the project for at least six weeks or so. Commissioner Jackson stated that, at this time, Commissioner Holley and Dave Schaffauer are the only ones who should be making changes to the website. Commissioner Holley requested that, if the Chiefs and the Department have any changes and/or recommendations, they should be given to him.

Commissioner Gregory advised the Board of the following:

1. New office furniture is expected to be delivered by March 18, 2020.

2. Received an e-mail from Dennis Kenter regarding the siren installation. Dennis recommends putting the siren on the pole. The study will cost $2,200.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the proposal from Dennis Kenter for the Pole Siren Study by Union Metal, at a cost of $2,200.00. Approved 5-0.

3. Camera proposals for updating the camera systems at the Main Firehouse and Station 2:

            a.) MTC – Main Firehouse - $1,964.95

            b.) MTC – Main Firehouse - $19,591.59

            c.) Transmit Plus – Main Firehouse/Station 2 - $15,439.06

            d.) Osprey Security Systems, Inc. – Main Firehouse - $12,956.00

            e.) Osprey Security Systems, Inc. – Station 2 - $3,405.00

After a brief discussion regarding the cameras and the dispatch and communications systems, a resolution was drawn up and states as follows:

2020-18. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $75,000.00 be expended from the Communications Reserve Fund of said Fire District for the upgrading of the Dispatch and Communications Systems for Fire and Emergency Medical Services, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

The matter was put to a vote with the results being:

Chairman Allyn Jackson - Aye

Commissioner James Schaefer - Aye

Commissioner Stephen Gregory - Aye

Commissioner Michael Mattera - Aye

Commissioner Robert Holley - Aye

Resolution 2020-18 was duly adopted.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the proposal from Transmit Plus for the installation and upgrading of the camera system at the Main Firehouse and Station 2, at a total cost of $15,439.06, subject to Permissive Referendum. Approved 5-0.

Commissioner Schaefer presented the following proposals for the 2020 landscaping:

            1. Pine Edge - Main Firehouse - $5,121.00

                                       Station 2 - $6,081.00

            2. Hampton Woods Landscaping - Main Firehouse - $5,870.00

                                                                       Station 2 - $6.610.00

A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, accepting the proposals from Pine Edge for the 2020 landscaping – Main Firehouse - $5,121.00 and Station 2 - $6,081.00. Approved 5-0.

NEW BUSINESS

Commissioner Jackson advised the Board and the Chief that the Juniors Program was being discontinued and that the insurance policy was not going to be renewed.

Commissioner Jackson also advised the Board that, by December, Hometown will furnish the District with a generic insurance spec sheet so that the Board can “shop around” for insurance proposals.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing Tom Mendenhall to attend the Volunteer Fire/Police Association of the State of New York Annual Convention in Niagara Falls, New York, May 14-17, 2020, at an approximate cost of $750.00. Approved 5-0.

A motion was made by Commissioner Holley, seconded by Commissioner Gregory, approving the probationary membership of Devita Wooten and John Bonner in the Department and accepting the resignation of Stephanie Kober, pending return of all District property issued to her. Approved 5-0.

The Board decided, once again, to change the day of “as needed” workshops to the second Thursday of the month.

At 9:07 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Lorraine Gregory, Secretary

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PERMISSIVE REFERENDUM

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO

PERMISSIVE REFERENDUM

 

 

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on March 5, 2020 duly adopted the following resolution:

            BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $75,000.00 be expended from the Communications Reserve Fund of said Fire District for the upgrading of the Dispatch and Communications Systems for Fire and Emergency Medical Services, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated: March 5, 2020

 

 

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                            Fire District Secretary

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February 2020 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

FEBRUARY 6, 2020

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Robert Holley, First Assistant Chief Ted Jankowski, Second Assistant Chief Paul Sulzinski, Firehouse Attendant David Schaffauer (left 8:10 p.m.), First Responder Amit Patel (arrive 7:58 p.m.), Treasurer Colleen Pearsall and Secretary Lorraine G

 

 

FIREHOUSE ATTENDANT REPORT

See attached report.

Mr. Schaffauer advised the Board that there were a few issues with the computers this week due to an update. The Secretary’s computer, as well as Faith Erwin’s computer, were replaced. Mr. Schaffauer will give Commissioner Holley an inventory list of all the District’s computers.

Mr. Schaffauer also advised the Board that there is a fee for Microsoft Office - $250.00 outright for one computer or $10.00 per month for 5 computers. The Board authorized Mr. Schaffauer to go with the $10.00 monthly fee.

Mr. Schaffauer also advised the Board that there were some software glitches with the Finger Reader System.

ITEMS FOR DISCUSSION

No items to be discussed.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. Approval was given for Mr. Patel to hire an additional On Call First Responder.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of the medical supplies requested, at a total cost of $1,877.03 (Hammer Medical - $1,210.10, BoundTree - $447.99, McKesson - $218.94). Approved 5-0.

2. Prior to approval, Commissioner Jackson will look into the installation of a cable for the TV.

3. The Board will review the information regarding a futon, bed or recliner for the First Responder Room.

Commissioner Jackson recommended that Mr. Patel acquaint the On Call First Responders with the location of equipment and supplies, as well as the local streets in the community and not to rely on GPS. He also requested that the 80 car and the ambulances be cleaned on a regular basis.

MAINTENANCE REPORT

Work Order Report dated 1/1/20 to 1/31/20 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, authorizing the purchase of three (3) sets of Husky X-act floor liners from Husky for the Chiefs’ vehicles, at an approximate cost of $725.00. Approved 5-0.

2. A motion was made by Commissioner Holley, seconded by Commissioner Gregory, authorizing the purchase of three (3) sets of Chiefs’ badges, from Bill Fox Co., at an approximate cost of $825.00. Approved 5-0.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for the East Quogue Cub Scouts Pack 261 to use the Meeting Room on Saturday, February 15, 2020, for the Pinewood Derby Car Race under the supervision of member, Noel Feliciano. Approved 5-0.

4. The coat, which was in inventory, was given to Second Assistant Chief Sulzinski.

ITEMS FOR DISCUSSION

1. First Assistant Chief Jankowski advised the Board that the thumb reader is working. He also advised the Board that the hydrant locator module does not include location by address. Mr. Schaffauer will see if there is another module that can be used. The Board advised the Chiefs that the MDT’s would first be installed in the Chiefs’ vehicles, 7-6-80 and the two ambulances and that this will probably take place after the Hampton Bays dispatching is up and running.

2. No discussion.

3. Tabled. Waiting for proposal.

4. The Board agreed with the Chiefs that such training would be beneficial. Second Assistant Chief Sulzinski was requested to do more research and, perhaps, Hometown Insurance may have something to offer.

5. First Assistant Chief Jankowski advised the Board that no members reported any discrepancies with the 2019 points.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the Minutes of the January 2, 2020 Organizational Meeting and the January 2, 2020 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board of the following:

1. BNB Credit Cards were all received.

2. Positive Pay has been set up.

3. A letter will need to be sent to EZ-Pass changing the contact to Colleen Pearsall.

4. Completed NYS Retirement Webinar.

5. Received false alarms reimbursement and real property tax payments from the Town of Southampton.

6. Auditor will be here on February 20, 2020.

After all the 2019 bills and purchase orders were accounted for, there was a balance of $31,484.46 remaining in the General Fund. After a brief discussion, a resolution was drawn up and states as follows:

2020-15. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $31,484.46, the balance remaining in the General Fund after all the 2019 bills and purchase orders were accounted for, to the Communications Reserve Fund.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the adoption of Resolution 2020-15. Approved 5-0.

A motion was made by Commissioner Holley, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Holley, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 28 checks totaling $185,913.21 and to authorize the transfer of $225,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter and proposal were received from Waterway regarding the annual hose testing and an invitation was received from the Suffolk County Fire District Officers Association regarding the upcoming Annual Meeting and Installation Dinner.

OLD BUSINESS

Commissioner Holley advised the Board that no one knows exactly why some 911 calls go to the County while others go to the Town. There is an agreement on file between the County and Ex-Chief Greg Celi splitting the calls. The County monitors our calls when they can. Commissioner Jackson asked if there is a way that the process can be changed.

Commissioner Holley stated that the camera is working for the ID Code and that he will be in the                  office on Saturday to process members.

Commissioner Gregory advised the Board of the following:

  • Waiting for the third camera proposal.
  • Waiting for a proposal for the installation of the siren pole.
  • Radio Room – furniture supplier is on vacation.

A motion was made by Commissioner Gregory, seconded by Commissioner Holley, accepting the proposal from Brad Hammond Building & Zoning, in the amount of $975.00, regarding a code analysis of the Main Firehouse and Station 2. Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Holley, accepting the proposals for the renovation of the Commissioners’ Office as follows:

            Office Furniture - Legendary Office Furniture - $9,345.73

Painting - Tauruscustompainting, Inc. - $3,150.00

(Note: Minus $650.00 Main Entrance – prep walls and painting. This was included in the proposal, but is not part of Commissioners’ Room project.)

            We’ll Floor “U” Inc. – Flooring - $6,600.00

                                                                                                                                    Approved 5-0.

Commissioner Gregory also advised the Board that the Dispatching Agreement with Hampton Bays has been finalized and will be forwarded to the East Quogue Board for signatures. Commissioner Gregory will contact Dennis to set up a timeline and suggested that the Chiefs meet with Hampton Bays dispatch to see how the entire operation is going to work. The project is expected to begin on March 1, 2020.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the Chairman to sign the Dispatch Agreement with the Hampton Bays Fire District contingent upon the Agreement being written the way we were told. Approved 5-0.

A resolution was drawn up and states as follows:

2020-16. WHEREAS, the East Quogue Fire District (“EQFD”) is in receipt of a proposed Municipal Cooperative Agreement for Shared Communication, Technology and Infrastructure (the “Agreement”) with the Hampton Bays Fire District (“HBFD”) for the term March 1, 2020 through December 31, 2025; and

WHEREAS, EQFD wishes to enter into such agreement for the advantages and benefits to EQFD to be obtained thereby, including but not limited to the dispatch and communications benefits set forth therein; and            

WHEREAS, EQFD and its attorney have reviewed the contract form and find that it is properly formatted as an Intermunicipal Cooperation Agreement; and

WHEREAS, the Board of Fire Commissioners of EQFD is specifically permitted by Article 5-G of the General Municipal Law of the State of New York to enter into such Intermunicipal Cooperation Agreements;

now therefore be it RESOLVED, that the proposed Municipal Cooperative Agreement for Shared Communication, Technology and Infrastructure with HBFD for the term March 1, 2020 through December 31, 2025, is approved.

The matter was put to a vote with the results being:

Chairman Allyn Jackson - Aye

Commissioner James Schaefer - Aye

Commissioner Stephen Gregory - Aye

Commissioner Michael Mattera - Aye

Commissioner Robert Holley - Aye

Resolution 2020-16 was duly adopted.

Commissioner Schaefer reminded the Board and the Chiefs that physicals will be taking place on Saturday, February 8, at 9:30 a.m.

Commissioner Jackson advised the Board that he had been discussing with Proliner the purchase of a new 2020 Chevrolet LS 4x4 EMS vehicle. After a brief discussion, a motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of one (1) 2020 Chevrolet LS 4x4, red with a black top, including lighting and a command box, at a cost not to exceed $65,000.00. Approved 5-0. (Note: The District will contract for the lettering at an approximate cost of $1,500.00 and the old EMS vehicle will be traded in. Trade-in value not yet determined.)

Commissioner Jackson asked First Assistant Chief Jankowski for an update on the Membership Recruitment Program. First Assistant Chief Jankowski advised the Board that two candidates will be presented to the membership next week and that the County will be holding an Open House in April.

After a brief discussion regarding the Zodiac boat, a resolution was drawn up and states as follows:

2020-17. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the Zodiac boat, motor and portable dock as surplus property and to offer them for sale with an asking price of $8,500.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving adoption of Resolution 2020-17. Approved 5-0.

NEW BUSINESS

A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, accepting the proposal from Waterway to perform the annual hose testing, at a cost of $2,650.00, the annual appliance testing, at a cost of $1,464.00 and the pump testing, at a cost of $300 per pump. Approved 5-0.

Commissioner Schaefer presented proposals from Pine Edge Landscaping for the 2020 season for the Main Firehouse and Station 2. He will seek two additional proposals.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing Commissioners Jackson, Schaefer, Gregory and Holley and Secretary Lorraine Gregory to attend the Association of Fire Districts of the State of New York 2020 Annual Meeting, at the Marriott Long Island in Uniondale, New York, April 30-May 2, 2020, at an approximate cost of $3,500.00. Approved 5-0.

The Board decided to change the day of “as needed” workshops. A workshop was scheduled for Thursday, February 27, 2020, at 7:30 p.m.

At 9:25 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Holley, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Lorraine Gregory, Secretary

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Public Notice

PUBLIC NOTICE

 

Please be advised that the Board of Fire Commissioners of the East Quogue Fire District has changed the day of their “as needed” Workshops from the fourth Wednesday of the month to the fourth Thursday of the month.

 

Dated:  February 7, 2020

Lorraine Gregory, Secretary

Board of Fire Commissioners East Quogue Fire District

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Public Notice

PUBLIC NOTICE

 
 
 
The 2020 Monthly Meetings of the East Quogue Fire District will be held at the East Quogue Firehouse on the first Thursday of the month, at 7:30 p.m., The Budget Hearing will be held on Tuesday, October 13, 2020, at 7:30 p.m.  Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2021 Budget.  The Year-End Meeting will be held on Wednesday, December 30, 2020, at 10:00 a.m.  Workshops will be held, as needed, on the fourth Wednesday of each month at 7:30 p.m.  All meetings of the East Quogue Fire District are open to the public. This notification is being given to the news media pursuant to the provisions of Section 94 of the Public Officers Law of the State of New York.  By order of the Board of Fire Commissioners of the East Quogue Fire District.
 
 
Dated:  January 8, 2020
Lorraine Gregory
Secretary
Board of Fire Commissioners
East Quogue Fire District
 
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November Meeting Minutes 2019

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 7, 2019

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Michael Mattera and Stephen Gregory, First Assistant Chief David Rosante, Second Assistant Chief Ted Jankowski, Acting Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. To be discussed during the Chiefs’ Report.

2. After a brief discussion, the Board decided to do more research as to whether the system should be repaired or replaced.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. Approved.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of the medical supplies requested, at a total cost of $790.39 (Hammer Medical - $456.75, Bound Tree - $198.74, Zoll Medical - $134.90). Approved 4-0.

2. Noted.

3. Chief Flynn is handling the MSA meters.

MAINTENANCE REPORT

Work Order Report dated 10/1/19 to 11/7/19 was submitted to the Board.

The recalls on the Chiefs’ cars will have to be taken care of.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, authorizing the purchase of two (2) Retractable Lanyards (TIC) from Firematic, at a total cost of $127.20. Approved 4-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for the Department to use the grounds for the Annual Christmas Tree Sale. Approved 4-0.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for the Department to use the Main Firehouse for a Blood Drive. Approved 4-0.

4. Approval given to accept Quogue Fire Department’s NDI physical exam for Tyler Davonski.

5. The District Policy and Procedures Manual is just about finalized. As soon as the Facility Usage Policy is updated, the Chiefs will be given a copy of the Manual for their reference.

6. Commissioner Schaefer advised the Chiefs that the Board had taken the electronic sign into consideration in the past and that the sign is costly and there were other expenditures that were more important.

ITEMS FOR DISCUSSION

1. Second Assistant Chief Jankowski advised the Board that the thumb readers are being used as well as the sign in sheets. A professional will be hired to install the MDT’s, the hardware and cellular computers.

2. The Chiefs would like the Board to consider purchasing a Tahoe 4 wheel drive.

3. Commissioners Jackson and Schaefer will be added to the new 7-6-7 committee.

4. Second Assistant Chief Jankowski advised the Board that two batteries for one thermal imaging camera would cost $300.00 and that a new camera would cost between $6,000.00 - $9,000.00. Three smaller cameras for the Chiefs’ cars would cost approximately $1,300.00 each. The Board suggested that the Chief submit a proposal.

5. Commissioner Jackson advised the Chiefs that he did not believe that unlocking the doors for ten minutes when an alarm is dispatched is possible with the system we now have. However, when Hampton Bays begins dispatching for East Quogue, this capability will be part of the system.

6. A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, authorizing that the three remaining recruitment signs be installed by a professional. Approved 4-0.

 

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the Minutes of the October 3, 2019 Regular Monthly Meeting and the October 15, 2019 2020 Proposed Budget Hearing and Special Meeting. Approved 4-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that the District received a check, in the amount of $2,730.00 from the Town of Southampton for false alarms.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence to present.

OLD BUSINESS

Commissioner Gregory advised the Board that the Truck Room key fob is going to be installed and that a meeting is scheduled with the siren company for Friday, November 8, 2019 at 10:30 a.m. to discuss whether or not the platform is capable of holding the siren. All Board members were invited to attend.

Commissioner Schaefer advised the Board that NDI will give the flu shots prior to the start of the November Department meeting and are available to Department members and the Ladies Auxiliary.

Commissioner Jackson suggested covering the boat for winter storage.

Commissioner Jackson advised the Board that a password log will be initiated and kept on file.

A meeting with the Chiefs was scheduled for November 25, 2019, at 7:00 p.m., to review the District Policy and Procedures Manual and to furnish the Chiefs’ Office with a binder copy.

NEW BUSINESS

Commissioner Schaefer reminded the Chiefs that the physicals will be taking place in February and March.

Commissioner Gregory suggested speeding up the process of refurbishing the antique fire vehicle that is being stored in the Steel Building so that room could be made for District vehicles that are presently being stored in the parking lot.

Commissioner Jackson requested that the Board members be added to the Red Alert master electronic calendar.

At 8:50 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss possible litigation and the keeping of time records. Approved 4-0. (Note: At 8:53 p.m., the Chiefs were asked to leave the meeting.)

At 9:02 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, calling the meeting out of Executive Session. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 39 checks totaling $83,767.58 and to authorize the transfer of $120,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 9:02 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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Year End Meeting Change

PUBLIC NOTICE

Please be advised that there has been a change in the time for the Year End Meeting of the East Quogue Fire District. The meeting will be held on Friday, December 27, 2019 at 10:00 a.m., not the original time of 7:30 p.m.

 

 

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

Dated: December 15, 2019

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Organizational Meeting Date

PUBLIC NOTICE

Please take notice that the Organizational Meeting of the East Quogue Fire District of the Town of Southampton, County of Suffolk, New York, for the year 2020 will be held on Thursday, January 2, 2020, at 7:00 P.M., at the East Quogue Firehouse, Montauk Highway, East Quogue, New York and that the Regular Monthly Meeting of the Board of Fire Commissioners will follow at 7:30 p.m.

 

Dated: December 10, 2019

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

Drawer 860, East Quogue, NY 11942

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2020 Proposed Budget Hearing and Special Meeting

 

EAST QUOGUE FIRE DISTRICT

2020 PROPOSED BUDGET HEARING

AND SPECIAL MEETING

OCTOBER 15, 2019

 

 

A public hearing was held for the purpose of reviewing the Proposed 2020 Budget for the East Quogue Fire District. The hearing was called to order by Chairman Allyn Jackson at 7:00 p.m. Present were Commissioners James Schaefer, Michael Mattera, Stephen Gregory and Secretary Lorraine Gregory.

 

 

No one from the public attended the hearing to comment on the Proposed 2020 Budget.

At 7:20 p.m., the budget hearing was closed.

At 7:21 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, calling for a Special Meeting to adopt the 2020 Budget.

Resolutions were drawn up and state as follows:

RESOLUTION BY THE BOARD OF COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT, IN THE TOWN OF SOUTHAMPTON, IN THE COUNTY OF SUFFOLK AND STATE OF NEW YORK AUTHORIZING A PROPERTY TAX LEVY IN EXCESS OF TWO PERCENT (2%) OR THE ANNUAL COST OF LIVING, WHICHEVER IS LESS, FOR FISCAL YEAR 2020

Dated: October 15, 2019, East Quogue, New York

By: Lorraine Gregory, Secretary

2029-33. WHEREAS, § 3-c of the General Municipal Law of the State of New York provides that in preparation of its annual budget a local government shall limit any increase in its property tax levy to no more than two percent (2.0%) or the annual cost of living, whichever is less, over the previous year's amount to be raised by taxation, subject to certain exceptions and additions; and

WHEREAS, § 3-c(5) of the General Municipal Law, permits a fire district to increase the amount to be raised by taxation by a percentage rate greater than two percent (2.0%) or the annual cost of living, whichever is less, for the coming year where said increase is approved by a resolution approved by sixty percent of the total voting power of the Board of Fire Commissioners; and

WHEREAS, the Board of Commissioners of the East Quogue Fire District desires to move a resolution pursuant to § 3-c (5) of the General Municipal Law because it finds it advisable and necessary to increase its 2020 budget amount to be raised by taxation by more than two percent (2.0%) or the annual cost of living, whichever is less, over the 2019 budget amount raised by taxation, in order to provide and maintain essential district services for the residents of the district; and

 

WHEREAS, the Board of Commissioners of the East Quogue Fire District hereby determines that such an increase in the amount to be raised by taxation which amount is in excess of the increase in the amount to be raised by taxation otherwise permitted by the tax levy cap, will only become effective upon authorization by the vote of sixty percent (60%) of the members of the Board of Fire Commissioners; and

NOW, THEREFORE BE IT RESOLVED, that the following resolution is hereby moved by Commissioner Jackson and seconded by Commissioner Schaefer:

Resolution of the Board of Commissioners of the East Quogue Fire District authorizing the adoption of its 2020 budget in an amount to be raised by taxation, by 8% percent, as provided by § 3-c(5) of the General Municipal Law, notwithstanding that the amount to be raised by taxation will exceed the 2020 2% increase limitation.

           

WHEREUPON, the matter was put to a vote the results being:

            Chairman Allyn Jackson - Aye

            Commissioner James Schaefer - Aye

            Commissioner Stephen Gregory - Aye

The Resolution was duly adopted.

Dated: October 15, 2019, East Quogue, New York

By: Lorraine Gregory, Secretary

2019-34. WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District must adopt a proposed budget for 2019 and estimate of fund balances in preparation for the annual fire district budget hearing and did so in preparation for the budget hearing, and

WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District held the annual fire district budget hearing on notice to the public on October 15, 2019, and

WHEREAS, the Board of Fire Commissioners has considered the proposed budget and comments received, if any, on the proposed budget on October 15, 2019 at said budget hearing, and

NOW, THEREFORE, BE IT RESOLVED, that the Board of Fire Commissioners hereby approves the Final Budget for the East Quogue Fire District for 2020 attached hereto and made a part hereof in the amount of $1,631,000.00.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Chairman Allyn Jackson - Aye

Commissioner James Schaefer - Aye

Commissioner Stephen Gregory - Aye

The resolution was thereupon duly declared to have been adopted.

At 7:30 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

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Annual Election of The East Quogue Fire District

ANNUAL ELECTION OF

East Quogue FIRE DISTRICT

DECEMBER 10, 2019

 

 

            PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire District will take place on December 10, 2019, between the hours of 5:30 PM and 9:00 PM at the East Quogue Firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York for the purposes of electing one Commissioner for a five year term commencing on January 1, 2020 and ending on December 31, 2024.

            Candidates for District Office shall file a petition signed by at least twenty-five (25) registered voters of the Fire District, which petition must be filed with the Secretary of the Fire District no later than November 20, 2019. Petition forms may be obtained at the East Quogue Firehouse, Monday through Friday, between the hours of 8:30 a.m. and 4:00 p.m.

 

            All residents of the Fire District duly registered with the Suffolk County Board of Elections as of November 18, 2019 shall be eligible to vote.

            Please be advised that the Board of Elections of the Fire District shall meet on December 5, 2019 from 6:30 p.m. to 7:30 p.m. at the firehouse for the purpose of preparing the rolls of the registered voters of the Fire District.

           

Dated: November 1, 2019

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            East Quogue FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                                   Fire District Secretary

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October's Meeting Minutes 2019

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 3, 2019

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Michael Mattera and Stephen Gregory, First Assistant Chief David Rosante, First Responder Amit Patel (left 7:56 p.m.), Acting Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

EMS REPORT

See attached report.

STAFF REPORT

  1. Noted.

Commissioner Schaefer suggested hiring all three of the recent On Call First Responder candidates that were interviewed and also suggested that the total of First Responders be brought up to 15 by the end of the year.

EQUIPMENT AND SUPPLIES

  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $719.07 (Hammer Medical - $200.65, McKesson - $65.17, Zoll Medical - $453.25). Approved 4-0.
  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of two (2) MSA Meters, at a cost not to exceed $500.00. Approved 4-0.
  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the entering into a contract with Sharps Compliance, Inc. (a biomedical disposal company) to provide one (1) 10 Gallon Rx Take Away System, at a cost of $118.29 and one (1) 20 Gallon Take Away Environmental Return, at a cost of $154.78. Approved 4-0.
  1. Since the Port-O2-Vent is no longer of use, the Board advised Mr. Patel to discard it.
  1. Noted.

MAINTENANCE REPORT

Work Order Report dated 9/1/19 to 9/30/19 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of a Retractable Lanyard (TIC) from Firematic, at a cost of $63.60. Approved 4-0.
  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of two (2) 1.5” Shutoffs with smooth Bore Tip from Firematic, at a total cost of $697.50. Approved 4-0.
  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of two (2) Chief XD 1.5” Mid-Range Tips from Firematic, at a total cost of $797.50. Approved 4-0.
  1. A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, granting permission for Briana Gladding to use the Meeting Room on October 19, 2019 for a birthday party. Approved 4-0.

ITEMS FOR DISCUSSION

  1. Progress.

 

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he had spoken with Mr. Glass concerning piercing the cap for the 2020 budget. Mr. Glass will prepare a Resolution which will need to be adopted in addition to the usual Resolution.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the September 5, 2019 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that the Workers’ Compensation audit went well. However, a Certificate of Insurance is needed from Fully Involved. (Note: The Secretary was requested to send a letter of Fully Involved requesting the certificate. On October 7, 2019, Fully Involved provided the certificate and it was given to Mrs. Pearsall.)

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter from the Department was presented to the Board regarding the resignations of Patrick Erwin and Amanda Van Borkulo.

OLD BUSINESS

Commissioner Mattera advised the Board that the cooler floor and key fob had been installed.

Commissioner Gregory advised the Board of the following:

  1. The siren installation will begin during the week of October 14, all of the equipment is in and the completion date is scheduled for October 21. Commissioner Gregory suggested leaving the old siren up for at least one week before dismantling it and advised the Board not to use 7-6-11 to take down the old pole. Instead, the pole should be cut to fall down in the grass area and then cut up and placed in the dumpster.
  1. The Red Alert Finger Reader has been installed.
  1. Reminder - The firehouse survey needs to be completed by all and returned to him.
  1. The Hampton Bays Fire District has given the District a “boiler plate” of the Communications Dispatch Agreement. (Note: The Secretary will forward the Agreement to Mr. Glass for his review and comment.)
  1. The Hampton Bays Fire District will be supplying a list of equipment that will be needed and that Dennis will be looking at what needs to be done regarding the hook ups.
  1. Met with an insurance broker who is interested in giving the District a proposal for the upcoming insurance renewal.
  1. Suggested that the Department use the Fire Prevention materials that are being stored in the Steel Building before ordering more out of the $5,000.00 budget.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, authorizing the installation of a key fob, by JA Systems, on the door in the foyer which leads into the Truck Room, at a cost of $2,670.00. Approved 4-0.

Commissioner Schaefer took care of the paperwork for the drill at the Gladding house on Old Country Road.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Medic CE on line training, at a cost of $2,000.00. Approved 4-0.

Commissioner Schaefer advised the Board that flu shots will be given by NDI at the November Department meeting.

A brief discussion ensued regarding Sexual Harassment Training. Commissioner Schaefer reminded the Board that the Chiefs have the responsibility of looking into Sexual Harassment Training. Commissioner Gregory advised the Board that PESH is requiring documentation from those having taken the training. Commissioner Jackson stated that there may be an on line program.

Commissioner Jackson suggested having Martin’s Roofing mount the recruitment sign on the mansard roof of the Radio Room and that the remainder of the signs will be installed at various intersections in the community.

With regard to the Facility Usage Agreement, a Resolution was drawn up and states as follows:

2019-29. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to

Adopt the following Use of Facility Policy:

Purpose: The purpose of this Policy is to establish written guidelines and procedures to oversee the use of the District Facilities. It is further intended to conform to the rules, procedures and regulations of the East Quogue Fire District. It is also designed to comply with the East Quogue Fire District’s liability insurance carrier’s requirements and procedures to keep all liability coverage in full force and effect.

Responsibility: It shall be the responsibility of all Fire District officers and employees, all Fire Department officers and members, as well as any guests and/or other members of the general public to follow and abide by this Policy.

Authority: This Policy is adopted by the Board of Fire Commissioners of the East Quogue Fire District pursuant to its authority under New York State law.

Procedure: The Officers of the East Quogue Fire Department, as well as not-for-profit, government, and local civic associations, shall carry out and obey all sections of this Policy.

Specific Requirements:

  1. All requests must be received by the Board of Fire Commissioners five (5) days in advance of the monthly meeting held on the first Thursday of every month. All requests must be approved by the Board of Fire Commissioners.
  2. No alcoholic beverages are to be dispensed or consumed in any area of Fire District property other than meeting room or other designated recreational areas on District property, approved in writing by the Board of Fire Commissioners. No alcoholic beverages shall be permitted at any not-for-profit or civic event.
  3. Smoking is prohibited inside any District buildings at all times.
  1. Only Fire Department members in good standing and not-for- profit, Government and local civic associations may be authorized to use the facilities. District property shall not be made available for any purpose political in nature or for any activity operating at a for-profit basis.
  2. The use of the facilities shall not conflict with any District and/or Department activities. Permits may be rescinded should the District and/or Department need the facilities for emergency purposes or for other unforeseen reasons.
  3. The applicant shall be present at all times and will be responsible for the conduct and supervision of all guests. Unsupervised children and/or unruly persons on District property may be cause for the District to end the event.
  4. The Apparatus area, Commissioners’ Room and the Training Room are off limits during all events. Parking will be in designated areas only.
  5. All not-for-profit, Government and local civic associations may be charged a fee should the District decide that the event will necessitate overtime for custodial services. Said fee will be based on a cost of $50.00 per hour, starting ½ hour prior and ½ hour after the event and shall be paid in advance.
  1. All areas must be cleaned and returned to their original condition at the end of an event. The District will charge a security deposit of $200.00. Security checks must be made payable to the East Quogue Fire District. Security deposits will be returned to the applicant in a timely manner. If the facility is left in an unsatisfactory condition or if damage occurs, the security deposit will not be returned. The cost of repairs due to damage or careless use of the facility will be the responsibility of the applicant.

BY ORDER OF THE BOARD OF FIRE COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT

                                                                        ____________________________________

                                                                        By: Lorraine Gregory

       Fire District Secretary

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting adoption of Resolution 2019-29. Approved 4-0.

NEW BUSINESS

2019-30. Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District, namely, Faith Erwin, Linda DeRosa and Patricia Despres be appointed to constitute the East Quogue Fire District Board of Elections for the 2019 Annual Fire District Election;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors, namely, Patricia Densieski, Sue Little and Barbara Danowski;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.  

A motion was made by Commissioner Gregory, seconded by Commissioner accepting adoption of Resolution 2019-30. Approved 4-0.

With regard to the hiring of the new On Call First Responders, a resolution was drawn up and states as follows:

2019-31. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Justin Deak, Andrea Bellucci and David Goldblum as On Call First Responders with an hourly pay rate of $24.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, accepting the adoption of Resolution 2019-31. Approved 4-0.

A brief discussion ensued regarding the Hampton Jitney discharging passengers on the front ramp. Commissioner Jackson stated that he had tried to contact Hampton Jitney, but was not successful.     The Board came up with no solution to the problem.

After a brief discussion regarding amending DA-020, Use of Chiefs’ Vehicles Policy, a resolution was drawn up and states as follows:

2019-32. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to amend DA-020 Use of Chiefs’ Vehicles Policy as follows:

  1. Add “3. Animals of any type are prohibited from being transported in District vehicles.”
  1. Amend 10. to read as follows: “physical appearance, both inside and outside,”.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting adoption of Resolution 2019-32. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the resignations of Patrick Erwin and Amanda Van Bourkolo pending the return of all District property issued to them. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 32 checks totaling $22,464.62 and to authorize the transfer of $25,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 9:15 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Mattera, to adjourn the meeting. Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Lorraine Gregory, Secretary

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September's Meeting Minutes 2019

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 5, 2019

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Michael Mattera and Stephen Gregory, Chief Scott Flynn, Second Assistant Chief Ted Jankowski, Firehouse Attendant Dave Schaffauer (left 8:05 p.m.), First Responder Amit Patel (left 8:35 p.m.), Acting Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

  1. Commissioner Jackson will arrange to get the gutters cleaned.
  1. Commissioner Jackson will discuss the purchase of the AC unit with Mr. Schaffauer.

EMS REPORT

See attached report.

STAFF REPORT

  1. Noted.

EQUIPMENT AND SUPPLIES

  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $676.92 (Bound Tree - $301.00, McKesson - $34.36, Hammer Medical - $341.56). Approved 4-0.
  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the renewal of the “When to Work” program for twelve (12) months, at a cost of $200.00. Approved 4-0.

MAINTENANCE REPORT

Work Order Report dated 8/1/19 to 8/31/19 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of the Alpine Software RedNMX Reminder Module, at a cost of $1,775.00. Approved 4-0.
  1. Progress.
  1. Commissioner Gregory intends to clean out the room together with Mr. Schaffauer and once this project is done, the Board will review the request.
  1. Noted.
  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing that $5,000.00 be made available for the Fire Prevention Budget. Approved 4-0. (Note: On September 6, 2019, Commissioner Gregory and Mr. Schaffauer inspected the Steel Building and found numerous boxes of Fire Prevention material. Commissioner Gregory suggested that the material on hand be used before more of the same is purchased.)
  1. A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, granting permission for the East Quogue PTA to assemble in the parking lot for the Halloween Parade, on Saturday, October 26, 2019, and that the PTA provide the usual Certificate of Insurance. Approved 4-0.
  1. A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, authorizing the purchase of Azek Sheets and 4 x 4 posts to be used for the Recruitment Signs, at an approximate cost of $532.48. Approved 4-0.

ITEMS FOR DISCUSSION

  1. No discussion.
  1. No discussion.
  1. Progress.
  1. Second Assistant Chief Jankowski advised the Board that, in connection with the Recruitment Program, he is working on making the Department website more “user friendly” and requested a phone extension number for Bill Potter who will be handling the recruitment calls. Commissioner Jackson stated the importance of holding an Open House within the next few months rather than waiting until the Spring or Fall of next year. Commissioner Gregory suggested preparing a handout.
  1. Commissioner Jackson will handle the paperwork for using the Gladding house on Old Country Road for drill purposes.
  1. Commissioner Jackson advised the Chief that a Work Order should have been submitted so that the problem could be addressed.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he had spoken with Mr. Glass concerning new credit cards for the District and the dispatching of East Quogue alarms by Hampton Bays.

With regard to the credit cards, a resolution was drawn up and states as follows:

2019-28. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to approve that the following individuals be assigned credit cards from Bridgehampton National Bank (BNB): Commissioner Allyn Jackson, Commissioner James Schaefer, Commissioner Stephen Gregory, Commissioner Michael Mattera, Colleen Pearsall, Lorraine Gregory and David Schaffauer and that the Chase Master Card account be closed and the credit cards destroyed as soon as the new account is established.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the adoption of Resolution 2019-28. Approved 4-0.

Commissioner Gregory asked if Mr. Glass had sent the letter to RVI/Seagrave regarding 7-6-1. Commissioner Jackson advised the Board that, in the recent phone conversation with Mr. Glass, the letter was not mentioned and that he will follow up again with Mr. Glass.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the August 1, 2019 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

Mrs. Pearsall presented the following to the Board:

  1. A letter from the Town of Southampton Comptroller’s Office regarding a 2018 check issued to the District for alarms (4/1/18 – 6/3/18), in the amount of $910.00, that has not yet cleared. The District did not receive the check and Mrs. Pearsall so advised the Town. A new check will be issued.
  1. An Irrevocable Stand-By Letter of Credit from BNB Bank up to $1,000,000.00 is good until December 4, 2019.
  1. The tax levy limit including the 2% cap is $53,936.31. The formula was based on Ms. Knotoff’s formula which is the State Comptroller’s formula. The reassessment will be calculated for next year.

A workshop was scheduled for September 12, 2019 to further discuss the 2020 budget.

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Town of Southampton regarding the Toplands Realty Holdings, LLC, Subdivision.

OLD BUSINESS

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the purchase of shelving, a plastic curtain and flooring for the new cooler, at an approximate cost of $1,000.00. Approved 4-0.

Commissioner Gregory advised the Board that the cost of Hampton Bays dispatching would be approximately $30,000.00 a year and that a contract will be drawn up by their attorney. Commissioner Gregory will contact Dennis to get an initial hook up cost. Commissioner Jackson suggested that, perhaps, the Board consider using Riverhead or Westhampton to dispatch. Chief Flynn advised the Board that he preferred to stay with Hampton Bays, basically, because the mutual aid from Hampton Bays is very good, they are good at monitoring information and their dispatchers are very good.

Commissioner Gregory also advised the Board that the siren project is expected to be completed by the end of the month.

Commissioner Gregory suggested that the Chiefs consider whether or not they will be attending 2020 conventions/training so that the costs can be figured into the budget.

Commissioner Gregory gave the Board members and the Chief a questionnaire booklet prepared by Sand Pebble, a construction company dealing with firehouse renovations and construction, and asked that they all complete the questionnaire and return them to him by the end of October.

Commissioner Schaefer advised the Board that there was a LOSAP overpayment made to a member and that this will have to be addressed.

NEW BUSINESS

Commissioner Jackson asked the Board if they were in agreement to make a $500.00 deposit to the band for the 2020 Inspection Dinner. The Board agreed that the Department should pay the bill and then be reimbursed by the District.

With regard to the letter from the Town of Southampton – Toplands Realty Holdings, LLC, the Board has no recommendations to make, except for the usual “General Requirements”.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 37 checks totaling $39,081.36 and to authorize the transfer of $90,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 9:10 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Mattera, to adjourn the meeting. Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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