East Quogue Fire District - Public Notice

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 3, 2025

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Robert Despres and Edmund Densieski, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Keith Phillips, First Assistant Chief Glenn Bullock, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.  Also in attendance were Department members Jennifer Mitchell and William Potter.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Received information from the County that the five Triband portable and two portable radios have been programmed and should be received early next week.

No update on the grant program.  Waiting to hear from the Federal government.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of one (1) M18 18-Volt Lithium-ion Output Starter Kit with two (2) 6.0 Ah Battery and Charger from Home Depot, at a cost of $299.00.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of one (1) Havis Docking Station with rugged Table Case and Power Supply, one (1) Havis HD Telescoping Pole Gusset Base Short Handle and one (1) 11” Slide Out Locking Swing Arm w/Motion Adapter from LI Proliner, Inc., at a total cost of $1,624.40.  Approved 5-0.

The proposal from Emergency Decon Services, Corp. for the cleaning and inspection of First Responder gear was tabled.

ITEMS FOR DISCUSSION

The Board reviewed the Quogue Fire Department’s Scott Paks inventory and AV3000 HT Masks that will be available for sale.  Tabled pending review of our inventory.

MAINTENANCE REPORT

Maintenance Report dated 6/1/25 to 7/3/25 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, authorizing the purchase of the medical supplies requested from Bound Tree, at a total cost of $1,525.00.  Approved 5-0.

REPORT DISCUSSION

Mr. Danowski advised the Board that he had no update on the CFR classes.  The Board suggested that more people might respond to the CFR training classes if the schedule was changed to during the week and one Saturday a month.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  A motion was made by Commissioner Jackson, seconded by Commissioner Gregroy, authorizing the purchase of one (1) 300 Foot Spool of Webbing, at a cost ranging between $100.00 - $200.00.  Approved 5-0.

2.  A motion was made by Commissioner Despres, seconded by Commissioner Densieski, authorizing the purchase of twenty (20) Motorola Pager Batteries, at a cost ranging between $25.00 - $40.00 each.  Approved 5-0.

3.  Purchase of a replacement for 7-6-8 – Commissioner Schaefer advised the Chief that this is not in the 2025 Budget.

4.  Full Time EMT coverage – Commissioner Schaefer stated that this will be included in the 2026 Budget discussions.

ITEMS FOR DISCUSSION

 

Commissioner Jackson stated that at least two Commissioners should be part of the Truck Committee.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Gregroy, approving the Minutes of the June 5, 2025 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

The Treasurer advised the Board that she was working on the problems that Mr. Danowski is having with the NYS Retirement System.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Abstracts of Bills for the General Fund dated July 3, 2025 consisting of 20 checks totaling $104,212.41 and 22 checks totaling $90,226.20 dated June 19, 2025 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Correspondence was received including the following:

1.  Letter from the Department regarding the probationary memberships of Christopher Fargiano, Aiden Utz and Andrew Miller in the Department and the resignation of Jenna Cichy

2.  E-mail from Marlene Berne requesting use of the facility on September 13, 2025 on behalf of the Southampton Pines Homeowners Association

3.  E-mail from Chief Phillips requesting a Certificate of Insurance for Holiday on Main

4.  Copy of a letter sent to Tyler Davonski by McNeil & Co. requesting reimbursement of $324.84 which is an overpayment to him regarding his Workers’ Compensation

5.  Memo from Jennifer Mitchell regarding the policy and use of PPE and her concern as to what happens to unused funds earmarked for equipment (Note:  The memo was not sent to the Board directly by Ms. Mitchell.  It was forwarded by Chief Phillips via e-mail.)

OLD BUSINESS

Commissioner Jackson reported on his meeting with Sand Pebble and their inspection of the Main Firehouse after the mold inspection was done.  The vapor barrier between the walls and the stucco exterior is deficient.  There needs to be a better operational AC system.  The roof needs to be replaced.  They estimate it will take at least one year to complete the repairs/replacement.

Commissioner Schaefer asked Chief Phillips for the status of the delinquent members who did not complete their physicals by the deadline.  The Chief stated that there has been some improvement and that he will have more information next month.

The Secretary advised the Board that SCFDOA confirmed the date of the meeting that East Quogue will be hosting - November 19, 2026.

NEW BUSINESS

A brief discussion ensued regarding the dispatch problems we are having with Hampton Bays Dispatch.  Evidently, Quogue is also having issues.  Commissioner Gregory will contact Mr. Tortoresi and set up a meeting to discuss the problems.  It was also suggested that a letter be sent to the Town Board regarding discrepancies in the dispatch system.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the probationary memberships of Christopher Fargiano, Aiden Utz and Andrew Miller in the Department.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the resignation of Jenna Cichy pending the return of all District equipment issued to her.  Approved 5-0.

Jennifer Mitchell’s memo was tabled.

After a brief discussion, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, changing the date of the August 2025 Monthly Meeting from August 7 to August 4 and the October 2025 Monthly Meeting from October 2 to October 9.  Approved 5-0.

A Workshop was scheduled for Thursday, July 31, 2025, at 7:00 p.m.

At 8:30 p.m., there being no further business, a motion was made by Commissioner Despres, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 5-0.

Submitted by

Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

This is the attendant’s report for July 3, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District.
• Updated the sign.
• Rugged laptops for 16,17, and 80 are in. They came in without the touch screens. Fluid was in to correct a second screen. One screen is on backorder.
• The department website is updated. Greg Celi has been added as a user. New photos and other stuff have been posted to the website.
• 5 Triband portables and 2 mobile radios are in we have sent them to the county for programming.
• Green Earth Propane has placed new tanks for the LPG
• Hose testing has been completed we didn’t lose any hose.
• 7-6-12 is pack in service
• I have a quote for iPad dock and brackets for 12
• Pager batteries are in
• Mounted the officers’ tools on 761 and 8
• PM’s have been completed
• Ladder testing will be on July 10
• RPZ inspection will be July 24

Topics for discussion:

Pack updates: We have 44 bottles we can sell for $275.each

                        We have 6 2007 edition Scott Pack’s $500.each

                        We have 4 2002 edition Scott Pack’s $200. Each

                        We have 13 1997 edition Scott Pack's $ Make an offer

We have a few brand new AV3000 HT masks, random sizes, $500 and we will give you all the used masks.

 

 

   Chiefs Report

  July District Request

 

 

• 300 ft spool of Webbing: We are currently out of utility webbing, a critical multipurpose resource for both fireground and rescue operations. Webbing is an essential and inexpensive tool used to assist in tasks such as, victim drags and rescues, emergency harness construction, securing hose lines, equipment stabilization, Improvised hoisting systems, and RIT (Rapid Intervention Team) operations. A 300ft spool allows personnel to custom cut webbing lengths appropriate for specific tasks.

                           Cost: $100-$200

                           Requested by: Capt. Horowitz

• 2 radio staps: Each ambulance is assigned at least one portable radio for communications during EMS calls, interagency coordination, and scene management. Currently, the absence of designated carrying straps limits crew members’ ability to safely and securely carry radios while performing hands-on tasks, particularly during patient care or transport. Purchasing one radio strap per ambulance ensures the radio remains accessible, secured, and protected during operations. This reduces the risk of damage, accidental drops, or loss, and enhances responder efficiency and communication reliability during critical incidents.

                           Cost: $20-$30 each

                           Requested by: Lt. Frank

• Replacement of 7-6-8 : 7-6-8 assigned to Headquarters has surpassed its recommended replacement interval (27 years old). Continued reliance on this aging apparatus introduces growing concerns regarding mechanical reliability, safety, and rising maintenance costs. Maintenance and part replacement expenditures have grown annually, making continued upkeep fiscally inefficient. 7-6-8  lacks modern safety and ergonomic enhancements designed to protect firefighters during operations and transport.

 New “custom” pumpers are taking 3-4 years to buid. I have attached a sketch of an upcoming delivery that Firematic has coming in for October. This and several other rigs will be available and can be in house within 6 months. Minor modifications can be made as well as tool mounting / fabrication of brackets at Firematic. If approved, we could have a committee review the specs and make decisions on set up.

       Cost:  TBD

      Requested by: Assistant Chief Gregory

Discussion / Request

Full time EMT coverage: Our district has experienced consistent call volumes, with a significant portion being medical in nature, often during overnight and off-peak hours when volunteers are light. We currently have a low number of volunteers who are certified as an EMT. On calls when the duty paramedic is forced to handle a Basic Life Support (BLS) call, this takes our Advance Life support (ALS) provider away from the district until he or she returns to district.  

 Requested by: Assistant Chief Gregory

Respectfully Submitted,

Keith Phillips

 

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 5, 2025

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners James Schaefer, Stephen Gregory, Robert Despres and Edmund Densieski, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

1.  Noted.

2.  With regard to the proposals received from Green Earth the following motions were made:

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, accepting the proposal from Green Earth for the Hydronic Heating repairs needed to be done at the Main Firehouse, at a cost of $8,879.62.  Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the proposal from Green Earth for the delivery of propane to the tanks located at the Main Firehouse and Station 2 including the monitoring of the tanks (current price is $2.79 per gallon).  Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated 5/1/25 to 5/31/25 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of the medical supplies requested, at a total cost of $1,004.32 (Bound Tree Medical - $926.21, McKesson Medical - $78.11).  Approved 4-0.

REPORT DISCUSSION

The Board agreed to keep Peter Sulzinski on the roster as a per diem paramedic.

Mr. Danowski stated that he would like to have Mike Boucher take over Mr. Sulzinski’s position.

A resolution was drawn up and states as follows:

2025-24.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Mike Boucher as a Full Time First Responder Paramedic, with a six (6) month probation period effective June 6, 2025 and ending December 5, 2025 and an hourly rate of $38.00.  (Note:  Mr. Boucher declined health insurance.)

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting adoption of Resolution 2025-24.  Approved 4-0.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of one (1) Fire Hooks Maxximus-Mod Halligan Tool, at an approximate cost of $255.00.  Approved 4-0.

2.  A motion was made by Commissioner Densieski, seconded by Commissioner Gregory, authorizing the purchase of twenty (20) Motorola Pager Batteries, at a cost ranging between $25.00 - $40.00 each.  Approved 4-0.

3.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of three (3) Water Can Straps, at a cost ranging between $40.00 - $60.00 each.  Approved 4-0.

4.  A motion was made by Commissioner Despres, seconded by Commissioner Densieski, authorizing the purchase of six (6) EMS Helmets, at an approximate cost of $429.00 each.  Approved 4-0.

5.  A motion was made by Commissioner Densieski, seconded by Commissioner Despres, authorizing the purchase of EMS Pants (4 small, 4 medium, 4 large, 4 extra large), at a cost ranging between $30.00 - $60.00 each.  Approved 4-0.

ITEMS FOR DISCUSSION

 

1.  Commissioner Schaefer advised the Board that the District will approve the By-Laws upon receipt and review of a hard copy.

2.  Permission granted for the Kindergarten Class to visit the Firehouse on June 12, 2025.

3.  The Chief will have more information on the NFPA training by the end of the month.

4.  Noted - Scottt Paks inventory list.

5.  July 12, 2015 Family Picnic at Station 2.

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, granting permission for the Department to use the grounds at Station 2 for the July 12, 2025 Family Picnic.  Approved 4-0.

6.  Seafood Party – September 20, 2025, 5:00 p.m. – 10:00 p.m.

The Secretary will request a Certificate of Insurance from Hometown.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the May 1, 2025 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, approving the Treasurer’s Report as submitted.  Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, approving the Abstract of Bills for the General Fund consisting of 14 checks totaling $40,955.56 dated June 5, 2025 and 24 checks totaling $20,952.52.  A transfer of funds was not required.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was received including a letter from the Department regarding the probationary membership of Joshua Oakley in the Department, a Use of Facility Request from Scott Flynn for a Westhampton Beach Varsity Cheerleaders Car Wash on June 21, 2025, an e-mail from the Southampton Town Board regarding their Resolution RES-2025-745 and a request from SCFDOA requesting the District to host their November 19, 2026 meeting (Note:  The Secretary will contact them to confirm the date.).

OLD BUSINESS

No discussion.

NEW BUSINESS

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, authorizing the Secretary to send a letter to Cindi McNamara, Councilwoman Southampton Town Board stating that the District is interested in pursuing the Town’s offer to give the District the property located on Damascus Road, which is the sight of the now extinct East Quogue Disposal Area and that the Board will accept the offer provided that there are no terms and conditions.  Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing four (4) members of the Board to attend the upcoming conference of the Association of Fire Districts of the State of New York, Saratoga, New York, October 2-4, 2025, at an approximate total cost of $7,000.00.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, accepting the probationary membership of Joshua Oakley in the Department.  Approved 4-0.

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, granting permission for Scott Flynn to use the parking lot on June 26, 2025 for the Westhampton Beach Varsity Cheerleaders.  Approved 4-0.

At 7:45 p.m., there being no further business, a motion was made by Commissioner Despres, seconded by Commissioner Densieski, to adjourn the meeting.  Approved 4-0.

Submitted by

Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

This is the attendant’s report for June 5, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District.
• Updated the sign.
• Rugged laptops for 16,17, and 80 are in. They came in without the touch screens. Fluid was in to correct a screen. They will be here next week to replace the rest of them
• The department website is in the process of being updated. Once updated I will have Greg Celi added as a user. I will also need new photos of the trucks and any documents the Chiefs need on the website.
• Triband portables and 1 mobile radio are in we are waiting for one more mobile radio, and they will need to go for programming at the county
• HI Conn hydrant connection has come in
• Contacted Coastal Propane more than once for quote no reply
• Pump test has been completed
• 3 sets of LT badges and 5 sets of Firefighter badges came in
• Tire has been installed for 7-6-12
• Parts for the pump have been ordered for 7-6-12 we are hopeful they ship on June 6
• I have the iPad for 12 waiting on a mount
• I Purchased a new printer for my office
• APX portable batteries are in
• Goggles have come in
• Ordered fittings waiting for them to come in
• Some of the brackets have come in
• PM’s have been started 7-6-7 and 8 have been done
• CMC equipment has been received
• Picked up white gloves and ties from Rico’s
• June 3 will be gear inspection+
• June 16 will be hose testing

Topics for discussion:

Quogue’s new MSA packs are in. I hope to have them in service by June 2. I will have a update on what we have for you this month.

Quote from Green Earth Plumbing and Heating for the heat repair

 

 

 

JUNE DISTRICT CHIEF'S REQUEST

 

1) Fire Hooks Maxximus-Mod Halligan (officers tool) This tool can aid in rapid extrication, forcible entry, and emergency response, ensuring firefighters can perform critical tasks effectively. Investing in high-quality equipment minimizes delays, increases firefighter effectiveness, and strengthens overall incident management. Approving this purchase ensures readiness and reinforces our commitment to safety and operational excellence. Cost: Approximately $255.00 (1) Request by: Ian Recchion

2) 20 Motorola Pager Batteries. To ensure reliable emergency response, our fire district has the ability to replace worn-out Motorola pager batteries and maintain extras in stock. Fresh batteries prevent communication failures, minimize downtime, and guarantee operational readiness. Bulk purchasing saves costs while ensuring all personnel stay connected. Approving this purchase reinforces our commitment to efficiency and public safety. Cost: Between $25-$40 each Requested by: Chief Bullock

3) 3 water can straps. These straps securely store and transport portable water cans, preventing unnecessary movement during emergency response. They ensure quick access, minimize equipment damage, and improve firefighter mobility. Approving this purchase will support firematic operations. Cost: Between $40-$60 each Requested by: Capt. Horowitz 4)

5 EMS helmets. To maintain EMS personnel safety, I am requesting that the dist. replaces our expired EMS helmets. Over time, materials degrade, reducing protection against impacts and hazards. New helmets ensure compliance with safety standards, maximize head protection in emergency scenarios, and uphold operational readiness. Approving this purchase reinforces our commitment to EMS safety, ensuring personnel have reliable gear when responding to incidents. Cost: MSA $429.00 each Requested by: Lt. Frank 5)

6. Purchase of EMS pants. To ensure safety, comfort, and operational efficiency, I am requesting the fire district to purchase EMS pants. We currently don’t have many in stock. These specialized pants offer durability, protection against hazards, and enhanced mobility, allowing responders to perform effectively in emergencies. Investing in proper gear ensures personnel safety for various incidents. Approving this purchase reinforces our commitment to equipping members with the necessary protective apparel for their duties. Cost: Between $30-60 Each 4 small, 4 medium, 4 large, 4 xtra large Requested by: Lt. Frank

Discussion: * By Laws approval. Has there been any documentation indicating approval by the district? - By law committee * EQ kindergarten class is requesting another rain date of 6/12 for a FD visit - Bill Potter * NFPA 1851 / 1870 training pertaining to FF gear that Chief Bullock and I attended. * Scott Packs bottles and frames. See attached inventory list. We currently have a few older frames and bottles on some rigs. Grant status ?

Respectfully submitted, Keith Phillips 

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 1, 2025

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Edmund Densieski, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Glenn Bullock, Third Assistant Chief Alex Gladding, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the purchase of a new printer for the Fire District Facilities Supervisor’s Office, at a cost not to exceed $200.00.  Approved 4-0.

ITEMS FOR DISCUSSION

Mr. Schaffauer advised the Board that Jerry will need authorization before repairing the walls that were opened up for the mold inspection.  To be discussed further under Old Business.

 

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the proposal from Long Island Telecommunications for twelve (12) APX Batteries, at a cost of $$259.00 each, plus $57.00 shipping.  Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated 4/1/25 to 5/1/25 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $368.00.  Approved 4-0.

REPORT DISCUSSION

1.  After a brief discussion regarding the Stryker Stairchairs, a motion was made by Commissioner Gregory, seconded by Commissioner Densieski, accepting the proposal from Stryker for two (2) Procare Model 6252 Stairchairs, at a cost of $6084.54 each, less the Trade-In of two chairs for a credit of -$200.00 per chair, freight cost of $76.06 per chair and forty eight (48) months Maintenance Service, at a cost of $1,011.20, at a total cost of $6,971.80 per chair.  Approved 4-0.

2.  Mr. Danowski will furnish Commissioner Gregory with a list of the shirts needed so that he can place the order.

3.  Noted.

Mr. Danowski advised the Board that Peter Sulzinski will be resigning as Full Time First Responder Paramedic on May 31, 2025 so that he may pursue his nursing career.  However, Mr. Sulzinski would like to continue working per diem.  The Board approved.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, accepting the resignation of Peter Sulzinski as Full Time First Responder Paramedic, effective May 31, 2025.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, to retain Nicholas Knoebel as an On Call Paramedic, at an hourly rate of $32.00 during his six month probation period.  Approved 4-0.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, authorizing the purchase of two (2) ½” Double Male and two (2) ½” Female Adapters for 7-6-1, at an approximate total cost of $800.00.  Approved 4-0.

2.  A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, authorizing the purchase of eight (8) pairs of Wildland Goggles, at a cost of $16.98 each.  Approved 4-0.

3.  Tabled.

4.  A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the purchase of one (1) Officer Tool Mount for 7-6-1, at an approximate cost of $40.00.  Approved 4-0.

5.  A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the purchase of one (1) Folding Shovel for 7-6-1, at a cost of $27.99.  Approved 4-0.

6. and 7.  A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of two (2) CMC Anchor Straps – Size Small #201022, at an approximate total cost of $150.00 and one (1) CMC Rescue Litter Harness, at a cost of $200.00.  Approved 4-0.

8.  A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, authorizing the purchase of HY-CONN 5” Storz, at an approximate cost of $1,200.00.  Approved 4-0.

9.  FF Jenn Mitchell did not make her points last year and is not doing well with responses this year.  Her gear will be altered to fit and not replaced.  The Board agrees that new turnout gear should be given to those members who respond to emergencies on a regular basis and maintain the required yearly point quota.

ITEMS FOR DISCUSSION

 

1.  Mr. Schaffauer advised that the Quogue Fire Department will be purchasing new Scott Paks in June or July and will offering their surplus for sale.

2.  After a discussion regarding use of the Main Firehouse for the East Quogue Elementary School’s Evacuation Program, it was decided that the Methodist Church Buildings would be more suitable and, if the Church declined, the Main Firehouse would be available.

Commissioner Gregory informed the Chiefs that were in attendance that the following outline is to be used when preparing the Monthly Chiefs’ Report:

1. Item requested and quantity
2. Cost of item – actual or estimated
3. Reason the item is needed
4. If item is requested by an Officer, include name

The Board cannot make a motion approving an item without an actual or estimated cost.  If costs are not included, the Board will “table” the item until the following month or, until such time as a price is made available.

The Board thanked the Chiefs for their presentation at the Inspection Dinner and the Chiefs thanked the Board for their financial support.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, approving the Minutes of the April 3, 2025 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving the Treasurer’s Report as submitted.  Approved 4-0.

After a brief discussion regarding the surplus of 2024 Budget funds amounting to $889,141.69, resolutions were drawn up and state as follows:

2025-19.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $300,000.00 which is a portion of the balance remaining in all codes in the 2024 Budget to the Buildings and Grounds Reserve Fund.

2025-20.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $89,141.69 which is a portion of the balance remaining in all codes in the 2024 Budget to the Communications Reserve Fund.

2025-21.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $500,000.00 which is a portion of the balance remaining in all codes in the 2024 Budget to the Apparatus Reserve Fund.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the adoption of Resolutions 2025-19, 2025-20 and 2025-21.  Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving the Abstract of Bills for the General Fund consisting of 24 checks totaling $42,220.03 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 4-0.

After a brief discussion regarding the LOSAP funds, a resolution was drawn up and states as follows:

2025-22.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that the amount of $80,000.00 be transferred to an account with a higher interest rate (4% as opposed to 1.5%) and to not change the 40 years of service to 50 years of service which would cost an additional $10,000.00 to $11,000.00 per year.

A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, accepting the adoption of Resolution 2025-22.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

The following was received:

1. A letter from the Department regarding the resignation of Kevin Murphy and the swearing in of Ryan Gilmartin.
2. A Facility Use Permit Application from the Department regarding the Kindergarten Visit on May 22, 2025.
3. E-mail from McNeil & Co. requesting that Tyler Davonski reimburse them for a Workers’ Compensation Insurance overpayment that was made to him.
4. E-mail from the Town of Southampton regarding wildfire damage/loss.
5. Check in the amount of $1,000.00 from US Foods, Inc. covering the damage done to 7-6-31’s side mirror.

OLD BUSINESS

With regard to the building’s mold issue, Commissioner Jackson advised the Board that thirteen samples were taken from various areas in the building.  The problem is not as extensive as previously thought.  He then presented a proposal from The Inspection Boys.

A motion was made by Commissioner Densieski, seconded by Commissioner Gregory, accepting the proposal from The Inspection Boys, in the amount of $6,000.00, to remove the presence of mold from the contaminated areas.  Approved 4-0.

Mr. Schaffauer will contact Jerry to do the wall repairs after the mold removal has been completed.

The Board reminded the Chiefs that there has been an increase in unreported and reported accidents involving the District’s vehicles.  Incident Report Forms are available in the form holder located outside the EMT office.  Please advise the members that all incidents, minor or major, must be reported and members should own up to their actions.

After a brief discussion regarding the members’ annual physical examination requirements, a Resolution was drawn up and states as follows:

2025-23.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to add the Physical Examination Policy to the Policy and Procedures Manual in the District Administration Section as DA-032 - Annual Physical Examination Requirements as follows:

The designated time period for physical examinations is January 1 through April 1 and are scheduled on premises at the Main Firehouse with NDI on the first Saturday in February and the March department meeting night.  Members may also arrange to take their physicals at an NDI facility during the month of January and the remaining days in March by calling NDI directly at 631 874-5325.

If a member neglects to take his/her physical examination during the designated time period – January 1 through April 1 – their access to the premises will be denied by disengaging their key fob, their gear will be removed from the rack and placed in storage and they will not be permitted to respond to alarms or participate in social functions on and off premises.  These rules will remain in effect until the member complies with the physical exam requirements.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

Chairman James Schaefer                   )  AYE

Vice-Chairman Allyn Jackson            )  AYE

Commissioner Stephen Gregory         )  AYE

Commissioner Edmund Densieski      )  AYE

Commissioner Robert Despres           )  ABSENT

The resolution was thereupon declared duly adopted.

Dated:  East Quogue, New York

             May 1, 2025

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, accepting the resignation of Kevin Murphy from the Department pending the return of all District equipment and materials issued to him.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, granting permission for the East Quogue Kindergarten Class to visit the Main Firehouse of May 22, 2025.  Approved 4-0.

At 8:45 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, calling the meeting into Executive Session to discuss work performance and public safety issues.  Approved 4-0.

At 8:55 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Gregory, calling the meeting out of Executive Session.  Approved 4-0.

A workshop was scheduled for Thursday, May 29, 2025, at 7:00 p.m.

At 8:56 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 4-0.

Submitted by

Lorraine Gregory, Secretary

 

 

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for May 1, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Rugged laptops for 16,17, and 80 are in. Waiting on the correct screens.
• Website is in the process of being updated. Once updated I will have Greg Celi added as a user
• Step repair at station 2 is complete
• Ordered Triband portables
• Ice awls came in.
• Tire Deflators came in
• New recruitment sign is up at the east end of the district
• Contacted Coastal Propane for quote wait on reply
• EV Blanket is in.
• Pump test will be 4/30/2025 at Station 2
• Ordered 3 sets of LT badges and 5 sets of Firefighter
• Tire has been ordered for 7-6-12
• Parts for the pump have been ordered for 7-6-12
• Working on the Ipad for 12

Topics for discussion:

New printer

Pager Quote

Mold report

APX Batteries Quote

 

 

May’s Chief's Equipment Requests

 

1) 2 ½ inch double male and 2 ½ female adapter for 7-6-1

2)Wildland goggles to provide eye protection during a brush fire

3) Little giant ladder mount for 7-6-1

4) Officer tool mount for 7-6-1

5) Folding shovel for 7-6-1 to aid ash can

6) CMC Anchor Strap - Size Small (3 Ft) - Item 201022 - $60 Station 2 nor HQ has a strap to anchor any rope or pulley systems. this would be the connection at the bottom of the bucket for a high point rescue

7) CMC Rescue Litter Harness - $200 We do not have a bridle to connect a stokes basket to. If we had to lift the stoked, we would have to rig something up on-site to make it work.

8) HY-CONN 4.5" Hydrant to 5" Storz This had Storz on 1 side and hydrant connection on the other. According to Capt. Horowitz, Dist. replaced 10’ Length of 5” hose with a 15' section of hose that is Storz to Storz so we cannot hook up to a hydrant on the side of the rig. A request is being made for a 5" Storz to hydrant adapter, specifically the new HY-CONN Quick connect as it will significantly decrease the time it takes to hook up to a hydrant. See attached link for demo https://youtu.be/spqDED53cNU?list=TLGGzXJTJXTbGC4yMjA0MjAyNQ 

9) ***** 1 Additional set of FF gear (6th set) for FF Jenn Mitchell. She is in need of updated fire gear, however, we currently don’t have gear in stock that would fit her appropriately. Discussion: Scott Bottle shortage. QFD providing us with their old bottles when they transition to a new system. Respectfully Submitted, Keith Phillips

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 3, 2025

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners Allyn Jackson, James Schaefer and Edmund Densieski, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Third Assistant Chief Alex Gladding, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, accepting the proposal from J&M Masonry for repairs to the outdoor steps at the side entrance to Station 2, at a total cost of $4,900.00 (materials and labor).  Approved 3-0.

 

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, accepting the proposal from Green Earth for the trouble shooting and repairs to the heating system in the entrance foyer and the second floor hallway, at a total cost of $3,569.00 (Services - $3,344.00, Materials - $225.00).  Approved 3-0.

 

A brief discussion ensued regarding the purchase of the Motorola Radios.  A resolution was drawn up and states as follows:

2025-18.  BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $50,000.00 be expended from the Communications Reserve Fund of said Fire District for the purpose of purchasing six (6) H91TGD9W6 N 0579 APX800xe – UHF,VHF, 700.800 Radios and Chargers and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

            Chairman James Schaefer                   )

            Vice-Chairman Allyn Jackson            ) AYES

            Commissioner Edmund Densieski      )

            Commissioner Stephen Gregory         ) ABSENT

            Commissioner Robert Despres           ) ABSENT

The resolution was thereupon declared duly adopted.

Dated:  East Quogue, New York

April 3, 2025

Rico’s Clothing submitted a list of charges for Class A Uniforms.  The list also includes shoes.  However, shoes have not been included as part of the uniform paid for by the District.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the purchase and installation of a one-sided Volunteers Needed sign to be installed at Jones Road/Montauk Highway from East End Sign Design, at a cost of $450.00.  Approved 3-0.

Mr. Schaffauer is seeking proposals for propane from Green Earth, Coastal and Suburban.  It was mentioned that Suburban’s price is double that of Coastal.

A motion was made by Commissioner Schaefer, second by Commissioner Densieski, accepting the following landscaping proposals from Steve’s Landscaping:

                        Main Firehouse  -  $7,523.00

                        Station 2             -  $7,576.00                                                             Approved 3-0.

(Note:  The Board decided not to seek additional proposals.  They were satisfied with the landscaping work Steve’s did last season and, also, such proposals only need to be gotten every five years.)

ITEMS FOR DISCUSSION

 

None.

MAINTENANCE REPORT

Maintenance Report dated 3/1/25 to 4/3/25 submitted to the Board.

Mr. Schaffauer advised the Board that four Scott Paks have been condemned.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested from Bound Tree, at a cost of $420.85.  Approved 3-0.

REPORT DISCUSSION

1.  A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, accepting the resignation of Tyler Hershman as a Per Diem Paramedic.  Approved 3-0.

2.  A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, approving the hiring of Peter Kane as a Per Diem Paramedic with an hourly pay rate of $25.00 and, after six (6) months of probation, the hourly rate will be increased to $27.00.  Approved 3-0.

3.  A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, approving the hiring of Tyler Kirchner as a Per Diem Paramedic with an hourly pay rate of $25.00 and, after six (6) months of probation, the hourly rate will be increased to $27.00.  Approved 3-0.

4.  Noted.

5.  To be discussed at a Workshop.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, authorizing the purchase of three (3) sets of Lieutenant Collar Brass and Badges and five (5) sets of Collar Brass, Badges, Gloves and Ties, at an approximate cost of $700.00.  Approved 3-0.

2.  A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, authorizing the purchase of five (5) Tire Deflator Kits for the Chiefs’ vehicles and 7-6-80 from Amazon, at an approximate total cost of $400.00 each.  Approved 3-0.

3.  Handled under Fire District Facilities Supervisor Report.  Commissioner Schaefer advised the Chief that the Polaris Ranger would have to be tabled.  Right now, the radios are a priority.

4.  A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, authorizing the purchase of one (1) XL EV Fire Blanket, at a cost of $25.00.  Approved 3-0.

Commissioner Schaefer suggested that the Chief bring the matter of EV Fire Blankets to the attention of the Hills.  They should be obligated to keep a supply on hand in their underground garage.

ITEMS FOR DISCUSSION

 

1.  A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing overnight EMT coverage the night of the Inspection Dinner, April 26, 2025.  Approved 3-0.  (Note:  Mr. Danowski advised the Board that Jeff Corazzini will be on duty.)

2.  As stated previously, the Board will approve the revised By-Laws as soon as it receives a Final Hard Copy from the Department.

3.  A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the purchase of one (1) I-Pad and accessories for use in 7-6-12, at a cost of approximately $1,200.00.  Approved 3-0.  (Note:  The I-Pad that was in 7-6-12 was given to Second Assistant Chief Gregory for his vehicle.)

Commissioner Schaefer advised the Board and Chief Gladding that five members had not taken their physicals by the deadline of April 1, 2025.  Chief Gladding stated that Devita Wooten did take her physical and that the others have appointments scheduled.

Chief Gladding asked the Board if there is any compensation from the State and/or local governments for damage/loss to vehicles and equipment during the current wildfires.  The Secretary will follow up with Cindy McNamara.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving the Minutes of the March 6, 2025 Regular Monthly Meeting.  Approved 3-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving the Abstract of Bills for the General Fund consisting of 17 checks totaling $37,530.83 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the probationary membership of Ryan Gilmartin in the Department and an e-mail was received from Tyler Davonski attaching a copy of the letter from his doctor allowing him to return to work on April 2, 2025.

OLD BUSINESS

Commissioner Jackson advised the Board and Chief Gladding that there is a minimum of 135 guests for the Inspection Dinner.  The inspection will be done as members cross over the Aquarium bridge and head toward the dining room.  The Board decided that it will cover the additional cost of adding lobster to the menu in place of shrimp.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the District to pay the cost of $9.00 per person for lobster as a substitute for shrimp on the Inspection Dinner menu (135 guests x $9.00), at an estimated cost of $1,215.00.  Approved 3-0.

With reference to the mold situation in the building, a motion was made by Commissioner Jackson, seconded by Commissioner Densieski, accepting the proposal from The Inspection Boys to do a mold inspection in the building, including the atmosphere, at a cost of $1,100.00.  Approved 3-0.

Commissioner Schaefer stated that he was disappointed that the CFR class was cancelled by the County due to the lack of registered participants.

NEW BUSINESS

Mr. Schaffauer advised the Board that the Monopole Project is due to begin and that Dennis Kenter expects the project to be completed in a month and cost less than the proposed $60,000.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, accepting the probationary membership of Ryan Gilmartin in the Department.  Approved 3-0.

A workshop was scheduled for Thursday, April 24, 2025, at 7:00 p.m.

At 8:35 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Densieski, to adjourn the meeting.  Approved 3-0.

Submitted by

Lorraine Gregory, Secretary

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

This is the attendant’s report for April 3, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• MTC has been in to repair the fire alarm in the back building and station 2 The back building and station 2 are online.
• Rugged laptops for 16,17, and 80 are in. Waiting on the correct screens.
• Ordered triband radio for Alex’s car
• Website is in the process of being updated. Once updated I will have Greg Celi added as a user
• Quote for the step repair at station 2
• Waiting on the quote for heat in the entry way
• Quote for Triband portables (Mr. Gregory)
• Ordered Ice awls.
• Replaced windshield on 7-6-30 car
• Quote for uniforms from Rico’s

Topics for discussion:

 

 

Chiefs Report

 

Aprils Equipment Requests:

 1)   Assorted collar brass, assorted badges, gloves and ties for dept.
uniforms 
2) 5 Tire deflator kits for chiefs’ trucks and 80 vehicle to assist with beach
operations.
3)  6 tri-band radios to assist with multi agency communication / large scale
incidents
(grant?)
4) EV fire blanket (one time use) to combat electric vehicles fires that we
may encounter Discussion:
 EMT for night of installation dinner 
 
24/7 EMT coverage? Respectfully Submitted,
Keith Phillips

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

FEBRUARY 6, 2025

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowskil Chief Keith Phillips, First Assistant Chief Glenn Bullock, Third Assistant Chief Alex Gladding, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing Waterway to perform the Annual Pump Test, including Reports, at a cost of $1,440.00 and to perform the Annual Hose Testing, at a cost of $5,498.15.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of one (1) APX8500 All Brand Mobile UHF-700/800 w/County Remote Mount from Multi-Media Communications, at a total cost of $7,696.25.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of three (3) Dell Latitude 5430 Rugged Laptops from Fluid Imagery, at a total cost of $8,400.00.  Approved 4-0.

 

ITEMS FOR DISCUSSION

1.  Noted.

2.  The Board requested Mr. Schaffauer to seek a proposal from Suburban Propane.

MAINTENANCE REPORT

Maintenance Report dated 1/1/25 to 1/31/25 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a total cost of $214.675 and one (1) EMS Bag 02 Trauma AED Backpack from Medical Warehouse for the Chief, at a cost of $269.95.  Approved 4-0.

REPORT DISCUSSION

1.  NYSDOH EMS Operating Certificate – Noted.

2.  Decision was made to stay with Dr. Minnerop

With regard to the training session, Commissioner Schaefer asked Mr. Danowski who the Infectious Control Officer is?  Mr. Danowski advised the Board that he is and suggested that Jeff Corazzini be second in command.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of five (5) sets of gear, at an approximate cost of $5,000.00 per set.  Approved 4-0.  (Note:  The Chief will furnish the names of those members needing gear.)

2.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase from Firematic Supply of one (1) HUR273023000 Edraulic SC358E2 Combi w/EXL Batts and Charger, at a total cost of $16,698.00.  Approved 4-0.

3.  Tabled.

4.  Approved under Fire District Facilities Supervisor Report.

5.  Chief will supply the names of members needing repairs, etc. and repairs will be scheduled for April or May.

6.  Tabled.

7.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of eight (8) Personal Safety Lights, at an approximate cost of $20.00 each.  Approved 4-0.

8.  Discussed previously.

9.  A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of one (1) Pop Up Tent, at an approximate cost of $400.00.  Approved 4-0.

10.  A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, denying the standby for the Bethpage Fire Department on 3/2/25.  Approved 4-0.

ITEMS FOR DISCUSSION

 

1.  On order.

2.  On order.

3.  Noted

4.  Commissioner Schaefer will arrange.

5.  Discussed previously.

6.  Mr. Schaffauer is handling.

 

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.  Chief Phillips asked the Board about the status of approving the By-Laws.  The Secretary advised Chief Phillips that a letter was forwarded to the membership in October 2024 requesting that the “Seasonal Membership” Section be removed and then submit the Final By-Laws to the Board for approval.  There was no response.  A second letter was sent in January – a copy sent directly to Scott Flynn and a copy to the Department.  Again, no response.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the January 2, 2025 Organizational Meeting and the January 2, 2025 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregroy, approving the Abstract of Bills for the General Fund consisting of 24 checks totaling $39,365.91 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the swearing in of Shawn Meduski, Matthias Phillips and Thomas Kuroski as probationary members in the Department and the removal from the active rolls of Anthony Danowski, Robert Holley and Thomas Courtenay, a letter was received from the Ladies Auxiliary requesting use of the Meeting Room for their monthly meetings, an e-mail was received from the Town of Southampton Town Clerk regarding Town Board Resolutions RES-2025-14 and RES-2025-15, a copy of the letter sent to Governor Hochul by Suffolk County lawmakers and representatives regarding legislation pertaining to Volunteer Firefighters and a Facility Use Permit Application was received from Casey Ryckman regarding a Wildcat Fundraiser Family Fun Day on May 17, 2025.

OLD BUSINESS

Commissioner Jackson advised the Board that the 2026 Inspection Dinner will be at Giorgio’s , April 17, 2026.  The cost per person for 140 guests is $185.00, plus tip.

Chief Phillips stated that he would like to hold to tradition this year and have the members attend the dinner in uniform.

NEW BUSINESS

Commissioner Schaefer advised the Chiefs that the Board had met with representatives from the Hills and was given a copy of the plans for an additional entrance gate.  Commissioner Gregory gave a copy of the plans to the Chief.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the removal of Robert Holley and Thomas Courtnay from the Department’s Active Rolls.  Approved 4-0.  (Note:  The Secretary researched the files and found that Robert Holley had been removed from the rolls prior, but never officially by a motion.  A motion had been made at the August 3, 2023 meeting removing Anthony Danowski from the Active Rolls.)

The Board reviewed the proposals from Hometown regarding insurance renewals.  A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the proposals from FDM Preferred Insurance Company for the Volunteer Firefighters’ Benefit Law in the amount of $23,056.00 and the Workers’ Compensation Policy in the amount of $16,209.00.  Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for the Ladies Auxiliary to hold their monthly meetings in the Meeting Room.  Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, denying the request from The Wildcat Education Foundation for use of the Department grounds on May 17, 2025 for a Family Fun Day.  Approved 4-0.

A workshop was scheduled for Thursday, February 27, 2025, at 7:00 p.m.  Cindy McNamara will be in attendance.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

 

 

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for February 6, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Picked up Alex’s Car from Village Autobody.
• MTC has been in to repair the fire alarm in the back building and station 2. The units have not been communicating to the county. The parts should be here Friday, and they will be back Monday 2/3/2025
• Went to Cablevision for a cable box for the district office. We will need to have a cable run to make it work. I will contact their installation department if you want to move forward.
• Working on adding Greg Celi as a user to the website.
• Quote for rugged laptops for 16,17, and 80
• Quote for triband radio for Alex’s car
• Quotes for Pump Tests and Hose Testing

Topics for discussion:

I would like to change websites /move platforms to something more user friendly. I have been looking at different platforms to host the website.

Green Earth Propane has submitted a proposal to change all the propane tanks and give you service at a discounted rate

 

 

 

East Quogue Fire Department

Chief Keith Phillips 1 st Asst. Glenn Bullock 2 nd Asst. Mark Gregory 3 rd Asst. AlexGladding

465 Montauk Highway, East Quogue, NY 11942 (T)631.653.5101 (F)631.653.5108
Date: 1/ 20/25

District requests:

1) 5 sets of new FF gear and additional 5 FF helmets to replenish
stock.
2) Combi tool for 7-6-1, to assist with vehicle extrication and
vehicle fires when tools are beneficial to gain access to various
portions of a vehicle.
3) EMS mule, to help facilitate with beach rescues, woodland rescues,
Specific cases on the Hill golf course, and special events.
(See Southampton Village EMS specs) 
4) Updated EMS tablets for ambulances. Tough books are old.
5) FF gear repair. Many of members are in need of gear repair, name tags, and
alterations.
6) 8 Pick of Life Ice Awls (ice water rescue) to assist with ice water rescue calls
7) 8 Personal safety light, C-light (water rescue) to aid members with night
time water rescues.
8) 1 Tri Band radio for 7-6-33 vehicle. Vehicle currently cannot communicate
with neighboring districts.
9) 10x10 pop up tent w/ sides for FF rehab.
10) Approval for 1 Engine to standby for Bethpage FD on 3/2/25
(St. Patrick’s Day Parade)East Quogue Fire DepartmentChief Keith Phillips 1 st Asst. Glenn Bullock 2 nd Asst. Mark Gregory 3 rd Asst. AlexGladding465 Montauk Highway, East Quogue, NY 11942 (T)631.653.5101 (F)631.653.5108
Discussion: Status on (2) 10ft lengths of 3 inch hose for 7-6-8.  (ordered)
 Status on 1 ½” to 1” reducer for forestry hose 7-6-1 (ordered)
 Grant ideas: Tri band for rigs & gear washing
 Additional PESH/ OSHA training for dept members. McNeil online training is
also an option.
 Status on 7-6-1 high band radio
 QR code for membership application. Display QR code to public and on
Dept. webpage.Respectfully Submitted,
Keith Phillips

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 2, 2025

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Edmund Densieski and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Chief Keith Phillips, First Assistant Chief Glenn Bullock, Second Assistant Chief Mark Gregory, Third Assistant Chief Alex Gladding, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

The following Chiefs were sworn in by Commissioner Schaefer:

Chief of Department  -  Keith Phillips

1^st Assistant Chief  -  Glenn Bullock

2^nd Assistant Chief  -  Mark Gregory

3^rd Assistant Chief  -  Alex Gladding

Commissioner Gregory offered a thank ex-Chief Paul Sulzinski for his time, experience and effort as Chief of Department in 2024.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer advised the Board that, regarding a State Grant, we could probably request 28 Scott Paks in this cycle.

He also advised the Board that the radio in 7-6-1 has been Sent out for repair and that the radio in 7-6-30 will be sent to Commander Fleet for repair.

Commissioner Schaefer asked Mr. Schaffauer to have the lights in the parking lot repaired or, if need be, replaced.

ITEMS FOR DISCUSSION

None.

MAINTENANCE REPORT

Maintenance Report dated 12/1/24 to 12/31/24 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $l,517.75 (Bound Tree Medical - $154.25, Hammer Medical - $1,363.50).  Approved 5-0.

REPORT DISCUSSION:

None.

CHIEF'S REPORT

No report submitted.

 

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.  Commissioner Schaefer will ask Mr. Glass to attend the January Workshop.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the December 5, 2024 Regular Monthly Meeting and the December 26, 2024 Special Meeting (Year End).  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 10 checks totaling $183,634.02 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department presenting the roster of Chiefs for 2025, a letter from the Department regarding the probationary memberships of Shawn Meduski, Matthias Phillips and Thomas Kuroski in the Department, an e-mail was received from the SCFDOA regarding the Annual Installation Dinner at East Wind on March 8, 2025 at a cost of $300.00 for 2 persons (Note:  The Board declined.), a Facility Use Permit Application was received from Ronan Seltenreich for February 8, 2025 and a Facility Use Permit Application was received from Keith Phillips for January 25, 2025.

OLD BUSINESS

Commissioner Jackson reminded the Board that the Inspection Dinner is at Atlantis, April 26, 2025 and that he would like to consider Giorgio’s for 2026.

Commissioner Schaefer reminded the Chiefs about the physical dates and the sign up sheet.

NEW BUSINESS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the probationary memberships of Shawn Meduski, Matthias Phillips and Thomas Kuroski in the Department.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, granting permission for Ronan Seltenreich to use the facilities on February 8, 2025 for a Birthday Party and for Keith Phillips to use the facilities on January 25, 2025 for a Birthday Party.  Approved 5-0.

A workshop was scheduled for Thursday, January 30, 2025, at 7:00 p.m. and Mr. Glass will be asked to attend.

At 7:55 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

EAST QUOGUE FIRE DISTRICT

ORGANIZATIONAL MEETING

JANUARY 2, 2025

 

The Organizational Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Secretary Lorraine Gregory, at 7:00 p.m.  Present were Commissioners Allyn Jackson, Stephen Gregory, James Schaefer, Edmund Densieski and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Newly-elected Chiefs, Keith Phillips, Glenn Bullock, Mark Gregory and Alex Gladding, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

Newly-elected Commissioner Edmund Densieski was sworn in by Secretary Lorraine Gregory.

Nominations for Chairman were called.  Commissioner James Schaefer was nominated for Chairman by Commissioner Gregory, seconded by Commissioner Jackson.  Approved 4-0.  Recused - 1 - Commissioner Schaefer.

There being no further nominations, a motion was made by Commissioner Despres, seconded by Commissioner Gregory, closing the nominations.  Approved 5-0.

Nominations for Vice-Chairman were called.  Commissioner Allyn Jackson was nominated for Vice-Chairman by Commissioner Despres, seconded by Commissioner Gregory.  Approved 4-0.  Recused 1 - Commissioner Jackson.

There being no further nominations, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, closing the nominations.  Approved 5-0.

Chairman James Schaefer took charge of the meeting and called for the appointment of Lorraine Gregory as District Secretary for the term of one (1) year with a monthly retainer of $1,690.00.

A resolution was drawn up and states as follows:

2025-01.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Lorraine Gregory as District Secretary for the term of one (1) year with a monthly retainer of $1,690.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting adoption of Resolution 2025-01.  Approved 4-0.  Recused 1 - Commissioner Gregory.

Secretary Lorraine Gregory was sworn in by Chairman James Schaefer.

Chairman James Schaefer called for the appointment of Colleen Pearsall as District Treasurer and Human Resources Officer for the term of one (1) year with a monthly retainer of $1,790.00.

A resolution was drawn up and states as follows:

2025-02.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Colleen Pearsall as District Treasurer and Human Resources Officer for the term of one (1) year with a monthly retainer of $1,790.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting adoption of Resolution 2025-02.  Approved 5-0.

Treasurer Colleen Pearsall was sworn in by Chairman James Schaefer.

Chairman Schaefer placed in the Minutes of the Organizational Meeting the notification of the meeting sent to the media.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, appointing William F. Glass, Jr., Esq., as the Attorney for the District.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-03.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint William F. Glass, Jr., Esq. as the Attorney for the District with an annual retainer of  $6,816.00 for services outlined in Schedule A (billed in twelve monthly installments of $568.00 each) including attendance at one (1) monthly meeting – Legal Services Section I and II, an hourly rate of $300.00 (billed in ¼ hour increments) for services outlined in Schedule A – Legal Services Section III and reimbursement of no more than $250.00 which is 1/25 of his actual and necessary expenses in connection with his attendance at the two annual meetings of the AFDSNY and the annual meeting of the NFPA.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the “Southampton Press - Western Edition” as the official District newspaper.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-04.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the “Southampton Press - Western Edition” as the official District newspaper.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting Dime Bank as the depository for the District and that Colleen Pearsall, as Treasurer, be designated as the sole official to sign checks for the District.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-05.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept Dime Bank as the depository for the District and that Colleen Pearsall, as Treasurer, be designated as the sole official to sign checks for the District.

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, authorizing that, checks written for payments in the amount of $5,000.00 or more, be signed by both the Treasurer, Colleen Pearsall, and in her absence, by the Secretary, Lorraine Gregory and the Chairman of the Board, James Schaefer, and in the Chairman’s absence, by Vice-Chairman Allyn Jackson.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-06.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize that, checks written for payments in the amount of $5,000.00 or more, be signed by both the Treasurer, Colleen Pearsall, and in her absence, by the Secretary, Lorraine Gregory and the Chairman of the Board, James Schaefer, and in the Chairman’s absence, by Vice-Chairman Allyn Jackson.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, designating that the 2025 Monthly Meetings of the East Quogue Fire District will be held at the East Quogue Firehouse on the first Thursday of the month, at 7:00 p.m.  The Budget Hearing will be held on Tuesday, October 14, 2025, at 7:00 p.m.  Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2026 Budget.  The Year-End Meeting will be held on Thursday, December 18, 2025, at 10:00 a.m.  Workshops will be held on the last Thursday of each month at 7:00 p.m.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the renewal of the Surety Bond covering the Treasurer in the amount of $2,500,000.00.  Approved 5-0

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, to participate in the membership of the following organizations:

Association of Fire Districts State of New York

FDIC

International Chiefs Association

New York State Chiefs Association

Southampton Town Fire District Association

Suffolk County Fire Districts Association                                                      Approved 5-0.

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving Department membership in the following organizations:

Fire Chiefs Council of Suffolk County

New York State Chiefs Association

Southampton Town Chiefs Council

Southampton Town EMS

Suffolk County Fire Chiefs Association

South Fork Fire Police Association

Volunteer Police Association State of New York                                          Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, that the following committees be in effect:

HOUSE

All Commissioners as listed.

Website  -  Allyn Jackson, Robert Despres

Key System  -  Edmund Densieski, James Schaefer

Dinner Dance  - Allyn Jackson, James Schaefer

ID Cards  -  Edmund Densieski, James Schaefer

Room Requests  -  Allyn Jackson, Stephen Gregory

PURCHASING

Firematic Equipment and Supplies  -  James Schaefer, Stephen Gregory

Medical Equipment and Supplies  -  James Schaefer, Robert Despres

Electronic Equipment and Supplies  -  Stephen Gregory, Edmund Densieski

Uniforms  -  Stephen Gregory, Robert Despres

Misc. Supplies  -  Allyn Jackson, Stephen Gregory

MAINTENANCE AND REPAIR

Apparatus and Automotive  -  Edmund Densieski, James Schaefer, Fire District Facilities Supervisor

Firematic Equipment and Tools  -  Stephen Gregory, James Schaefer

EMS Equipment  -  James Schaefer, Robert Despres

Buildings  -  Stephen Gregory, Allyn Jackson, Edmund Densieski

Grounds  -  James Schaefer, Robert Despres, Edmund Densieski

AUDITING

James Schaefer, Chairman

Colleen Pearsall, Treasurer

Robert Despres, Commissioner

SERVICE AWARD PROGRAM

James Schaefer

Allyn Jackson

Robert Despres

EMPLOYEE AND DEPARTMENT MEMBERSHIP WELFARE  -  Department Physicals, Physical Fitness Program, Workmen’s Compensation, VFBL

James Schaefer

Allyn Jackson

Robert Despres

NEW APPARATUS PURCHASING

All Commissioners

Two Commissioners on the Truck Committee

FIREHOUSE DISTRICT FACILITIES SUPERVISOR AND PART-TIME CUSTODIAN  -  Supervisory and Evaluation Review

Stephen Gregory

Robert Despres

OFFICE PERSONNEL  -  Supervisory and Evaluation Review

James Schaaefer

Allyn Jackson

FIRST RESPONDER PROGRAM  -  Supervisory and Evaluation Review

James Schaefer

Stephen Gregory

Brian Danowski

INSURANCE POLICY AND ACCIDENT CLAIMS

Allyn Jackson

Robert Despres

Edmund Densieski

MAJOR CONSTRUCTION

Robert Despres

Stephen Gregory

Edmund Densieski                                                                                          Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, to retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate of $38.00 and to include 20% of the health insurance family plan of $37,577.04 currently being paid by the District for the Full Time Medical Coordinator which amounts to $289.05 per bi-weekly pay period.  Approved 5-0.

 

A resolution was drawn up and states as follows:

2025-07.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate of $38.00 and to include 20% of the health insurance family plan of $37,577.04 currently being paid by the District for the Full Time Medical Coordinator which amounts to $289.05 per bi-weekly pay period.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to retain John C. Ryckman as Part Time Custodian, at an hourly rate of $26.00.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-08.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Jack Ryckman as Part Time Custodian, at an hourly rate of $26.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, to retain Brian Danowski as Full Time Medical Coordinator, at an hourly rate of $44.00 and to include health insurance.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-09.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Brian Danowski as Full Time Medical Coordinator, at an hourly rate of $44.00 and to include health insurance.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory to retain Jeff Corazzini as Assistant Full Time Medical Coordinator, at an hourly rate of $38.00 and to include health insurance.

A resolution was drawn up and states as follows:

2025-10.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Jeff Corazzini as Assistant Full Time Medical Coordinator, at an hourly rate of $38.00 and to include health insurance.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, to retain Peter Sulzinski as Assistant Full Time Medical Coordinator, at an hourly rate of $38.00 and to include health insurance.

A resolution was drawn up and states as follows:

2025-11.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Peter Sulzinski as Assistant Full Time Medical Coordinator, at an hourly rate of $38.00 and to include health insurance.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, to retain the present roster of On Call Paramedics, at an hourly rate of $34.00 and the present roster of On Call Basic EMT’s, at an hourly rate of $27.00   New hires will be paid an hourly rate of $25.00 and, after six (6) months probation, the hourly rate will be increased to $27.00.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-12.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain. the present roster of On Call Paramedics, at an hourly rate of $34.00 and the present roster of On Call Basic EMT’s, at an hourly rate of $27.00   New hires will be paid an hourly rate of $25.00 and, after six (6) months probation, the hourly rate will be increased to $27.00.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $25.00.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-13.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $25.00.

At this point, the Board authorized the Treasurer to file a copy of the Annual Report to the Department of Audit and Control within sixty (60) days after the end of the fiscal year (March 1, 2025) and to submit same to the Board.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, to reaffirm the East Quogue Fire District Policy and Procedures Manual, adopted January 3, 2019. containing the following:

 

DISTRICT ADMINISTRATION

            DA-001           Alcohol Policy (Use and Distribution of)

            DA-002           Public Access to Records (FOIL)      

            DA-003           Military Leave Policy

            DA-004           Driver Training and Response Policy (formerly DO-012)

            DA-005           Cell Phone Policy (Issuance and Use of)

            DA-006           Code of Ethics

            DA-007           Credit Card Policy

            DA-008           Conduct of Elections Policy

            DA-009           Social Media Policy

            DA-010           Classification of Firefighters Policy

            DA-011           Medical Leave Policy

            DA-012           Procurement Policy

            DA-013           Progressive Discipline Policy

            DA-014           Public Comment at Meetings Policy

            DA-015           Travel Expense Policy

            DA-016           Workplace Harassment Policy

            DA-017           Investment Policy

            DA-018           Fixed Assets Policy

            DA-019           Inspection Dinner Policy

            DA-020           Use of Chiefs’ Vehicles Policy

            DA-021           Meals and Refreshments Policy

DA-022           Uniform Guidelines For Determining The Responsibility of            Bidders

            DA-023           Defense and Indemnification of Fire District Officers Policy

            DA-024           Records Retention Policy

            DA-025           Substance Abuse Policy

            DA-026           Seat Belt Use Policy

            DA-027           Fund Balance Policy

            DA-028           Privacy Breach Notification Policy

DA-030           Sexual Harassment Policy and Complaint Form For Reporting Sexual Harassment

DA-031           Use of Facility Policy

DISTRICT ORGANIZATION

            DO-001           Organizational Statement

            DO-002           Health and Safety Plan Policy

            DO-003           Risk Management Plan Policy

            DO-004           Accident/Injury Investigation Policy

            DO-005           Infectious Disease Control Policy

            DO-006           Workplace Violence Policy

            DO-007           Incident Rehabilitation Policy

            DO-008           Emergency Escape/Self  Rescue Policy

            DO-009           Firefighter Qualification Policy

            DO-010           Child Abuse Report Policy

            DO-011           Respiratory Protection Policy

                                                                                                            Approved 5-0.

2025-14.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the East Quogue Fire District Policy and Procedures Manual, adopted January 3, 2019, containing the following:

DISTRICT ADMINISTRATION

            DA-001           Alcohol Policy (Use and Distribution of)

            DA-002           Public Access to Records (FOIL)      

            DA-003           Military Leave Policy

            DA-004           Driver Training and Response Policy (formerly DO-012)

            DA-005           Cell Phone Policy (Issuance and Use of)

            DA-006           Code of Ethics

            DA-007           Credit Card Policy

            DA-008           Conduct of Elections Policy

            DA-009           Social Media Policy

            DA-010           Classification of Firefighters Policy

            DA-011           Medical Leave Policy

            DA-012           Procurement Policy

            DA-013           Progressive Discipline Policy

            DA-014           Public Comment at Meetings Policy

            DA-015           Travel Expense Policy

            DA-016           Workplace Harassment Policy

            DA-017           Investment Policy

            DA-018           Fixed Assets Policy

            DA-019           Inspection Dinner Policy

            DA-020           Use of Chiefs’ Vehicles Policy

            DA-021           Meals and Refreshments Policy

DA-022           Uniform Guidelines For Determining The Responsibility of            Bidders

            DA-023           Defense and Indemnification of Fire District Officers Policy

            DA-024           Records Retention Policy

            DA-025           Substance Abuse Policy

            DA-026           Seat Belt Use Policy

            DA-027           Fund Balance Policy

            DA-028           Privacy Breach Notification Policy

DA-030           Sexual Harassment Policy and Complaint Form For Reporting Sexual Harassment

            DA-031           Use of Facility Policy

DISTRICT ORGANIZATION

            DO-001           Organizational Statement

            DO-002           Health and Safety Plan Policy

            DO-003           Risk Management Plan Policy

            DO-004           Accident/Injury Investigation Policy

            DO-005           Infectious Disease Control Policy

            DO-006           Workplace Violence Policy

            DO-007           Incident Rehabilitation Policy

            DO-008           Emergency Escape/Self  Rescue Policy

            DO-009           Firefighter Qualification Policy

            DO-010           Child Abuse Report Policy

            DO-011           Respiratory Protection Policy

                                                                                                            Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to reaffirm the East Quogue Fire District Employee Handbook, dated February 2, 2023 and revised on August 3, 2023.

A resolution was drawn up and states as follows:

2025-15.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the East Quogue Fire District Employee Handbook, dated February 2, 2023 and revised on August 3, 2023.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, reestablishing the following Capital Reserve Funds:

Building & Grounds Reserve Fund (Generic)

Apparatus & Equipment Reserve Fund (Generic)

                        Communications Reserve Fund (Generic)

                                                                                                            Approved 5-0.

A resolution was drawn up and states as follows:

2025-16.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reestablish the following Capital Reserve Funds:

                        Building & Grounds Reserve Fund (Generic)

Apparatus & Equipment Reserve Fund (Generic)

                        Communications Reserve Fund (Generic)

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, reaffirming the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-17.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54 now in effect. 

At 7:25 p.m., there being no further business for the Organizational Meeting, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by:

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 7, 2024

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Third Assistant Chief Mark Gregory, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer advised the Board that there is a deadline for this grant cycle.  If the paperwork is not received ASAP, we may have to wait until the next cycle.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of the Truck Checks – Responder App from Alpine Software, at a cost of $799.00 per year.  Approved 5-0.

Since the Motorola radios will no longer be in use, a resolution declaring them surplus property was drawn up and states as follows:

2024-22.  The Board of Fire Commissioners of the East Quogue Fire District hereby deem the outdated Motorola CBM1250 Radios as surplus property and to discard them.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting the adoption of Resolution 2024-22.  Approved 5-0.

MAINTENANCE REPORT

Maintenance Report dated 10/1/24 – 11/7/24 was submitted to the Board.

Mr. Schaffauer will order the hose and charger.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of a Pediatric EpiPen for 7-6-33 from Hammer Medical, at a cost of $825.40.  Approved 5-0.

REPORT DISCUSSION

The Board asked Mr. Danowski to request a contract from Pro Claim Medical Billing.

CHIEF'S REPORT

REQUESTS

1.,2., and 3.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of one (1) Forestry Hose Pack M/S102 from R&B Fabrications, Inc., at a cost of $220.05, two (2) 1” Straight Stream Nozzles (cost unavailable) and two (2) Buckets PFAS Free Firefighting Foam (cost unavailable).  Approved 5-0.

4.  Mr. Schaffauer will handle.

ITEMS FOR DISCUSSION

1.  Noted.

2.  Approved under the Fire District Facilities Supervisor Report.

3.  The District forwarded a letter to the membership regarding Seasonal Membership and enclosed a copy of Mr. Glass’ e-mail regarding his comments on the By-Laws.

Chief Sulzinski advised the Board that the Chiefs’ Office has a list of members who have not made their points in years.  The Board suggested that the first five members on the list be notified that, due to their lack of maintaining their points quota as outlined in the Department’s By-Laws, the Chief has no choice but to terminate their membership in the Department.  Something has got to be done to make an example and, perhaps, encourage delinquent members to improve their alarm responses.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

 

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the October 3, 2024 Regular Monthly Meeting and the October 15, 2024 Budget Hearing Special Meeting.  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 27 checks totaling $50,500.83 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence received.

OLD BUSINESS

Commissioner Jackson thanked everyone for their help in hosting the recent Southampton Town Fire Districts Officers Association dinner/meeting.

A brief discussion ensued regarding the polling of Department members regarding expansion of the existing building or construction of a new building.  The Board has mixed feelings about how to address the issue.

The Board decided not to offer flu shots this year.

NEW BUSINESS

Commissioner Gregory advised the Board that he had received a phone call from Verizon inquiring as to whether or not the District would be interested in allowing Verizon to install, at no charge to the District, a new tower which would include their cell phone equipment and our existing equipment.  Verizon would pay a rental fee of $3,000.00 per month.  The Board declined the offer since it is presently considering a renovation or, possibly, new construction.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, requesting Mr. Danowski to contact ProCare advising them that we want to engage their billing services and would like to receive a contract.  Approved 5-0.

Workshop scheduled for November 21, 2024 at 7:00 p.m.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for November 7, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• First Net (ATT) has updated our system.
• Our SAM account is active. I have reached out to the grant guys to get started with the grant process. Colleen and I are working to have the paperwork ready for this Tuesday. So, we can get in on this cycle of grants. You each have a copy of the paperwork. There is a chance we may have to wait till the next cycle
• Jerry has been away. When he comes back, I will have him complete the open items we have for him.
• Installed our spare UHF radio in 761
• Reached out to the glass guy for the windshield on 761

Topics for discussion:

• Quote for the Truck report / inventory from Alpine Software

 

 

Chiefs report to District November

 

Requests:

1. 1- Forestry Hose Pack ( R&B Fabrications inc) SKU M/S102 Cost: $220.05

Reasoning: This hose pack will store 200 ft of forestry hose and aid us in deploying and storing the hose in a quick and efficient manner.

2. 2- 1” straight stream nozzles.

Reasoning: straight stream nozzles are needed for the forestry hose that we already have. The straight stream nozzle penetrates the ground area for extinguishing deep seated ground fire and smoldering moss.

3. 2 Buckets PFAS free firefighting foam.

Reasoning: We need to replace aging foam and flush holding tank. This foam will replace what we flush out.

4. Remove Low Band radio in 7-6-1 and put UHF radio in.

Reasoning: Low band is antiquated  and no longer in use, the uhf radio will improve communications capabilities. We should have spare radios available.

Discussion:

1. Fire duty has been up, notably brush fires. With the uptick in activity, we have found a need 2for a small remote access firefighting vehicle. I submit that we should research such a vehicle for future procurement. The vehicle should be able to function in the woods for firefighting and on the beach for remote access and patient transport. I will be putting together a group of members to research such a vehicle for future consideration.
2. Can we look at the cost of adding Truck inspection and inventory to Red Alert App?

Respectfully submitted,

Paul Sulzinski Chief EQFD

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 3, 2024

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski (left 8:05), Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

7-6-31 will be taken to Village Auto Body to have the roof patched.

First Net and Verizon will be forwarding pricing for dash cams.

Mr. Schaffauer advised the Board that the District is now registered with the Grant Program and that the Grant Guys would like a list of items that the Department/District would like to seek grants for.  The Chiefs will be reminded to submit their requests.

ITEMS FOR DISCUSSION

None.

MAINTENANCE REPORT

Maintenance Report dated 9/1/24 – 10/3/24 was submitted to the Board.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $351.10.  Approved 4-0.

REPORT DISCUSSION

Mr. Danowski advised the Board that there were several dispatching errors today.  Commissioner Schaefer will contact the Southampton Town Police regarding dispatch issues designated for fire and EMS.

CHIEF'S REPORT

No report submitted.

REQUESTS

No requests.

ITEMS FOR DISCUSSION

No discussion.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

 

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the Minutes of the September 5, 2024 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 29 checks totaling $27,919.27 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A memorandum was received from Mr. Glass commenting on the By-Laws Draft submitted to him, a letter was received from the Acting Suffolk County Police Commissioner Robert E. Waring regarding the Talkgroup Usage Agreement and an e-mail was received from the SCFDOA regarding the new EMS laws signed by Governor Hochul.

OLD BUSINESS

Commissioner Gregory advised the Board that he and Commissioner Schaefer had met with the Commissioners from Cutchogue regarding their new firehouse building that is in progress.  The building appears to be the same size as what we would be looking to build and the cost to Cutchogue is no more than $16,000.00.  Commissioner Schaefer plans on polling the Department members as to whether they are in favor of a new building or an addition to the existing building.

Commissioner Gregory also advised the Board that he had received an e-mail from Dennis Kenter, our radio technician, that the engineering study regarding the Tower on Central Boulevard was completed and we have approval to go ahead with installing our antennas on the Tower.

After a brief discussion regarding Mr. Glass’ comments to the By-Laws Draft, the Board agreed that the Class 4 – Seasonal Member should be removed.  The Board will approve the By-Laws once the membership approves the comments made by Mr. Glass and removes the Class 4 – Season Member classification.                                                                                                                                                                                                                                                                                                                                                                                                                                                                      

Prior to the start of the meeting, the Board held a Zoom meeting with ProClaim regarding their proposal for ambulance billing.  After a brief discussion, the Board decided to ask Mr. Danowski to pursue this further.

NEW BUSINESS

2024-21.  Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2024 Annual Fire District Election;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint three alternates who are resident electors ;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $70.00 for their services and attendance at the annual election which shall take place during the hours of 6:00 p.m. and 9:00 p.m.;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.  

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, accepting the adoption of Resolution 2024-21.  Approved 4-0.

No Workshop scheduled for October.

At 9:10 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Despres, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

 

This is the attendant’s report for October 3, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Working with First Net (ATT) to get our system updated.
• I have updated the information with SAM and have submitted the new registration paperwork. We are now under review. The IRS TIN validation has been successful.
• I will ask Jerry to put the handrail back up. NYS Building code 1011.11 Flights of stairways shall have handrails on both sides and shall comply with section 1014.
• Repaired the antenna on the 31 vehicle. I put a patch on the roof it will not last forever we should bring it to village autobody to see about a permanent repair

Topics for discussion:

Blood Drive

 

NOTICE OF PUBLIC HEARING

 

EAST QUOGUE FIRE DISTRICT PLEASE TAKE NOTICE that a Public Hearing will be held on October 15, 2024 at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York. The purpose of the Public Hearing will be to permit public review of the proposed budget for the East Quogue Fire District for fiscal year 2025. PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has been filed with the Town Clerk and is available for review at that office and is also available for review at the Office of the Board of Fire Commissioners, Monday through Friday, between the hours of 9:00 a.m. and 4:00 p.m. Dated: September 26, 2024 BY ORDER OF THE BOARD OF FIRE COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT Town of Southampton Suffolk County, New York By: Lorraine Gregory Fire District Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 1, 2024

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing  Firefighters Equipment of N.Y. to perform the annual inspection of member turnout gear, including date manufactured, at a cost of $19.25 per member set.  Approved 4-0.

ITEMS FOR DISCUSSION

None.

Commissioner Jackson asked Mr. Schaffauer for an update on the grant program.  Mr. Schaffauer stated that he is in the process of completing paperwork recently forwarded to him by the State.

MAINTENANCE REPORT

Maintenance Report dated 7/1/24 – 7/31/24 was submitted to the Board.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a cost of $551.65 (Hammer Medical - $352.55, Bound Tree Medical - $100.10).  Approved 4-0.

REPORT DISCUSSION

1.  Noted.

2.  Noted.

3.  Noted.  Commissioner Schaefer suggested hiring two additional part time paramedics.

4.  Noted.  Chief Sulzinski stated that the Board should consider hiring a company to do the recertification rather than the County.  The cost might be approximately $6,000.00 but, the State would be refunding the money to East Quogue, instead of the County.

5.  Noted.

6.  Mr. Danowski suggested increasing the pay rate to $38.00 per hour so as to be comparable to other Districts.

CHIEF'S REPORT

See attached report.

REQUESTS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of four (4) Long Reach Lock Kits for the Chiefs’ vehicles, at a total cost of $160.00.  Approved 4-0.

ITEMS FOR DISCUSSION

The Board suggested that members do the following:  1. exit the vehicles to close the doors, 2. notify dispatch to close the doors from their location or 3. point the remote at different areas of the door.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  Commissioner Jackson advised the Board that Mr. Glass had not received a copy of the Department’s By-Law changes.  (Note:  The Secretary mailed them via USPS on June 6, 2024.  Another copy was scanned and sent to him via e-mail and he acknowledged receipt.)

 

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the July 4, 2024 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 29 checks totaling $48,970.91 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter of apology was received from William Potter, Department Secretary, regarding the By-Law changes notification, a Facility Use Permit Application and signed Policy Agreement from Dennis Flynn for a WHB Varsity Cheerleaders Car Wash, a Facility Use Permit Application from Noel Feliciano for a 6^th Grade East Quogue School Car Wash and a copy of the letter from Michael Postel, Suffolk County Police Department addressed to Greg Miniutti of SCFRES regarding grey or black market radios and a copy of the SCFRES Medical Services Mutual Aid Plan.

OLD BUSINESS

Commissioner Gregory advised the Board that Dennis Fenner has been trying to contact the attorney for the tower on Central Boulevard and has gotten no response.  Commissioner Jackson suggested that Mr. Glass be asked to contact the attorney.

Commissioner Jackson advised the Board that the Blood Drive went well and that he hasn’t heard anything further regarding the mobile Mammography screening.

Chief Sulzinski advised the Board that the Chiefs reviewed and approved the Firefighter Benefits Plan.

A brief discussion ensued regarding members who neglect to take their physicals on time.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the Secretary to forward a letter to the Department stating that if a member neglects to take his/her physical during the designated time period - January 1 through April 1, their access to the premises will be denied by disengaging their key fob, their gear will be placed in storage and they will not be permitted to respond to alarms or participate in social functions on and off premises.  These rules will remain in effect until the member complies with the physical exam requirements.  Approved 4-0.

Commissioner Schaefer notified Chief Sulzinski of the requirements that the Board has regarding the upcoming Seafood/Beer Festival and suggested that the Committee meet with the Board to discuss the requirements.  The Board is definitely against the ax throwing concession which is operated on Bay Avenue.  The Certificate of Insurance submitted to the Town of Southampton does not include Bay Avenue making this an insurance liability.

NEW BUSINESS

Commissioner Jackson stated that Mark Grossman (public relations professional) will have a proposal ready by the next Workshop.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the detailing of all the vehicles at a cost of $375.00 for cars and SUV’s, $400.00 for trucks and $450.00 for 7-6-11.  Approved 4-0.  (Note:  The detailing will be done during the month of September.)

Commissioner Jackson stated that Flanders will not be able to host the Southampton Town Fire Districts Association Meeting in October.  The Board gave approval for East Quogue to host the meeting.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, granting permission for the WHB Varsity Cheerleaders (Denise Flynn) to use the parking lot on Saturday, August 31, 2024 for a Car Wash, pending receipt of the Certificate of Insurance and for the East Quogue School 6^th Grade (Noel Feliciano) to hold a Car Wash in the parking lot on Saturday, August 17, 2024 (August 18 rain date is unavailable), pending receipt of a signed Use of Facility Policy Agreement and Certificate of Insurance.  Approved 4-0.

A workshop was scheduled for Thursday, 29, 2024 at 7:00 p.m.

At 9:05 p.m., there being no further business, a motion was made by Commissioner Despres, seconded by Commissioner Gregory, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for August 1, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Spoke to Jerry about the cable for the bunting. (He said he could do it.) Will try to be here next week.
• Martins has come back to fix the leak in the roof
• Nardy will be here tomorrow for the wasps
• Spoke to ATT. They would like to switch our account to First net.
• Can I schedule Detailer for the trucks?
• Quote for the gear inspection
• Working on the SAM problem.
• Working on the Website problem
• There is something we can do with the remotes for the garage doors. The problem isn’t the remotes, it’s the building. They sell range extenders that would be mounted on the outside of the building and wire line to the opener. They are very expensive.

Topics for discussion:

 

EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING

JULY 3, 2024

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman James Schaefer at 7:30 p.m. Present were
Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert
Despres, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Third Assistant Chief Mark
Gregory and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
None.
MAINTENANCE REPORT
Maintenance Report dated 7/1/24 – 7/31/24 was submitted to the Board.
MEDICAL COORDINATOR REPORT
MATERIAL REQUESTS
A motion was made by Commissioner Despres, seconded by Commissioner Seltenreich,
authorizing the purchase of the medical supplies requested, at a total cost of $2,084.09 (Hammer
Medical - $432.05, Bound Tree Medical - $23.04, Teleflex - $1,629.00). Approved 5-0.
REPORT DISCUSSION
1. Noted.
2. To be discussed further when reviewing the 2025 budget.
3. Noted.
4. Noted.
5. Noted.
CHIEF'S REPORT
See attached report.2REQUESTS
1. and 2. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich,
authorizing the purchase of one (1) 2.5 Double Female Fitting, one (1) 2.5 Double Male Fitting,
and one (1) Adjustable Hydrant Wrench, cost not known at this time, and one (1) Little Giant
Velocity Model 13 Utility Ladder for 7-6-1, at an approximate cost of $238.00. Approved 5-0.
3. Completed.
4. Mr. Schaffauer will handle.
5. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich,
authorizing the purchase of six (6) Fire Police Golf Shirts, at a cost not to exceed $400.00.
Approved 5-0.
ITEMS FOR DISCUSSION
The Secretary will forward letters to the Board of Elections and the Sheriffs’ Department regarding
the fact that the Main Firehouse is off limits to their personnel during elections that are being held
at the school.
Commissioner Schaefer asked the Chief for an update on the members who have not yet taken
their physicals. Chief Sulzinski stated that letters have been sent to two members and has not
received a response from either. He will follow up.
ATTORNEY DISCUSSION
Mr. Glass not in attendance. Commissioner Jackson has not yet received any comments on the
changes that were made to the Department’s By-Laws.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the Minutes of the June 6, 2024 Regular Monthly Meeting. Approved 5-0.
TREASURER'S REPORT
ABSTRACT OF BILLS
No report submitted.
COMMUNICATIONS AND CORRESPONDENCE
A letter was received from the Town of Southampton Comptroller’s Office regarding the PILOT
Program and the amount of $121,768.00 (Commissioner Jackson will contact Peter Miller, Senior
Accountant for an explanation.), a copy of a letter from William Glass, Esq. to Jones, Little & Co.
regarding the fact that the District has no pending or threatened litigation and no unasserted claims 3or assessments,

a thank you letter from the Lillian (Alabama) Fire Rescue thanking the District for
the donation of surplus items we sent to them and a letter from Lund Valve Testing regarding the
testing of the backflow devices scheduled for July 25, 2024.
OLD BUSINESS
Commissioner Gregory advised the Board that the radio testing on Central Boulevard was not done
because there was no lift available. Commissioner Seltenreich stated that Greg Cele (Celi Electric)
had sent a text to Dennis Fenner offering his equipment.
Commissioner Gregory also advised the Board that Jerry did not charge a fee for the repair work
that he did to the staircase wall leading to the second floor.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, granting
permission for Commissioner Despres to use the pickup truck (7-6-14) to transport the engine for
the antique fire truck from one location to another. Approved 5-0.
A brief discussion ensued regarding future plans for the building. Commissioner Jackson advised
the Board that a new building is estimated to cost approximately $30,000,000.00, not including the
expense of relocating during construction. An addition would cost approximately $10,000,000.00.
The Board agreed that it is important for the Department members to be agreeable, no matter
which way the Board decides to go.
Third Assistant Chief Gregory suggested that the District contact the upper echelon of The Hills to
see what we could work out with them as far as vacant land is concerned and what they might be
able to offer the District.
Commissioner Schaefer asked Commissioner Seltenreich if a CFR Class has been scheduled.
There has been no progress. Mr. Danowski offered to contact Suffolk County EMS.
Commissioner Schaefer would like to have a class scheduled before the Chiefs’ elections.
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the updated 3/1/23 East Quogue Fire Department Standard Operating Procedures,
Standard Operating Guidelines and Personnel Qualification Rosters. Approved 5-0.
Commissioners Schaefer and Jackson are planning to attend the AFDSNY Conference in October.
NEW BUSINESS
A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, granting
permission for the New York Blood Bank to use the parking lot to position their trailer for the
blood drive scheduled for Saturday, July 27, 2024. Approved 5-0.
A workshop was scheduled for Thursday, July 25, 2024, at 7:00 p.m.4At 8:55 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.
Submitted by
Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

This is the attendant’s report for July 3, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Work on Sam number. I have sent an email to the Sam unit requesting to be added as an administrator. I have been rejected as administrator due to a paperwork error and have resubmitted.
• Jack has been trying to repair the sprinkler system. He has found multiple punctures in the piping.
• Spoke to Jerry about the cable for the bunting. (He said he could do it.) Waiting for his time and parts.
• Working with Dave Calardo from our website to fix the email problem.
• Martins has repaired the roof they will be coming back to look at the roof on the back building

Topics for discussion:

• I have reached out to ATT about the new IPADS. They would like to transfer us to their first net system (First responder system) Pricing would be less.

 

 

 

Chiefs report to District July 2024REQUESTS:

 

1. 1- 2.5 Double Female fitting
1- 2.5 Double Male fitting
1- Adjustable hydrant wrench
Reasoning: These are all to go to7-6-7 so we can supply that apparatus with a supply line if
needed in tight operational areas. The hydrant wrench is replacing an old worn out wrench on
7-6-8
2. 1- Little Giant Velocity Model 13 utility ladder 1 for 7-6-1
Reasoning: These ladder will be used for utility emergencies when it is not applicable to
use our ground ladders Eg. Inside homes to access smoke detectors and light fixtures.
3. Remove old mirrors from 11 (bus mirrors) Delete Already completed
4. Relocate power strips on 11 current location interferes with the fan and knocks the
power strip out causing batteries to not charge.
5. 6- EQFD Fire Police Golf shirts for Fire police to wear at more formal events such as
meetings and trainings. Sizes TBD.
Discussion:
1. Board of Elections and Sheriffs Department use of Fireman’s room during
elections.

Respectfully submitted,

Paul Sulzinski
Chief
East Quogue Fire Department.

EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING

JUNE 6, 2024

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Vice-Chairman Allyn Jackson at 7:30 p.m. Present were
Commissioners Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District
Facilities Supervisor Dave Schaffauer, Chief Paul Sulzinski, Second Assistant Chief Glenn
Bullock, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

Dennis Kentor from Long Island Communications also attended the meeting to discuss with the
Board what would be required regarding the installation of an antenna on the tower located on
Central Boulevard to improve radio communications within the response area. Commissioner
Jackson advised that he had been in contact with Randal Weichbrodt, attorney for T-Mobile and
Direct TV. Mr. Kentor stated that an engineer would have to look at the project to see what would
be involved and a local electrician would be required to do testing.
A motion was made by Commissioner Jackson, seconded by Commissioner Despres, authorizing
Long Island Telecommunications, at an approximate cost of $2,000.00, to perform the necessary
testing on the tower located on Central Boulevard, East Quogue, New York, to improve radio
communications within the response area.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
Mr. Schaffauer is waiting for reply from SAM unit regarding being added as an administrator.
ITEMS FOR DISCUSSION
None.
MAINTENANCE REPORT
Maintenance Report dated 5/1/24 – 6/6/24 submitted to the Board.
MEDICAL COORDINATOR REPORT
MATERIAL REQUESTS:
A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing
the purchase of the medical supplies requested from Bound Tree Medical, at a cost of $390.64.
Approved 4-0.2REPORT DISCUSSION:
None.
CHIEF'S REPORT
See attached report.
REQUESTS
1. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich,
authorizing the purchase of EMS Boots for Faith Erwin (9.5), Ann Naughton (9.5), Brianna
Gladding (8) and Marlene Woldenberg (8), at an approximate cost of $200.00 each. Approved 4-
0.
2. Tabled. Mr. Schaffauer will handle. A new portable wireless system would cost approximately
$3,000.00.
3. Ice machine was cleaned this week.
4. Tabled pending pricing.
5. Mr. Schaffauer is waiting for a Repair Report.
6. Mr. Schaffauer will arrange for an updating of the website.
ITEMS FOR DISCUSSION
1. Regarding the Hills project, Chief Sulzinski stated that the buildings are basically wood frame
with lots of voids. There will be approximately 100 year round employees. Chief Sulzinski is
planning to make physical inspections to The Hills project at least once a month to view what is
going on.
2. Mr. Schaffauer is waiting for a response from SAM regarding his being added as administrator.
3. Progress is being made with the Town Police Department regarding dispatch.
ATTORNEY DISCUSSION
Mr. Glass not in attendance. Commissioner Jackson requested that the Board members review the
Member Benefits and Entitlements and advised the Board and the Chiefs that the Department By-
Laws changes had been forwarded to Mr. Glass for review.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the Minutes of the May 2, 2024 Regular Monthly Meeting. Approved 4-0.3TREASURER'S REPORT
ABSTRACT OF BILLS
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving
the Treasurer’s Report and the Abstract of Bills for the General Fund consisting of 25 checks
totaling $37,803.87 and to authorize the transfer of $150,000.00 from the Money Market to the
Checking Account. Approved 4-0.
COMMUNICATIONS AND CORRESPONDENCE
A follow up e-mail was received from Marlene Woldenberg regarding Southampton Pines
Homeowners Association renting the Meeting Room. The date was changed to August 24, 2024
and the paperwork was submitted as required. A letter was received from the Department
regarding the removal of Nicole Guerrero from the membership rolls and the resignation of
Thomas Peyton.
OLD BUSINESS
Commissioner Jackson advised the Board that he was setting up a meeting with a public relations
firm regarding the renovation of the existing firehouse and the possibility of a new building.
NEW BUSINESS
Commissioner Gregory will arrange to have the trees trimmed that hover over the Steel Building’s
roof to prevent squirrels from entering the building and causing damage.
Commissioner Jackson stated that the Department By-Laws and the District’s Policy and
Procedures Manual regarding Disabled Members should read the same. A resolution was drawn
up and states as follows:
2024-20. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
revise Policy No. DA-011 Medical Leave Policy, Page 2, Non-Line of Duty Medical Leave to
replace, in paragraphs 2, 3, 4 and 5, forty-five (45) days to two (2) years.
A motion was made by Commissioner Despres, seconded by Commissioner Seltenreich, approving
the adoption of Resolution 2024-20. Approved 3-0. Recused – 1 (Commissioner Jackson).
Chief Sulzinski advised the Board that some of the members may not have received the proper
COVID-19 pandemic points. He will discuss this further with Commissioner Schaefer.
A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, granting
permission for the Southampton Pines Homeowners Association to use the Meeting Room on
Saturday, August 24, 2024 from 9:30 a.m. to 11:30 a.m. Approved 4-0.4A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting
the removal of Nicole Guerrero from the Department rolls and accepting the resignation of
Thomas Peyton, pending their return of all District property issued to them. Approved 4-0.
No workshop scheduled for June.
At 8:50 p.m., there being no further business, a motion was made by Commissioner Despres,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.Submitted by
Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

This is the attendant’s report for June 6, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Work on Sam number. I have sent an email to the Sam unit requesting to be added as an administrator. I am waiting for a reply.
• 31’s car has been repaired at Proline for intermittent battery problems
• The Ice machine has been repaired. I am waiting on a quote for a Preventative Maintenance contract.
• Air Com Commercial Kitchens was in to repair the stove and oven. They needed to order parts for the oven. They were able to repair the pilot light.
• Spoke with Captain Kalb at SHTPD about radio communication.

Topics for discussion:

 

June Chiefs Report To District REQUESTS:

 

1. EMS Boots for the following Members
Faith Erwin Size 9.5
Ann Naughton Size 9.5
Brianna Gladding Size 8
Marlene Woldenberg Size 8
Reasoning: Bunker Pants are not always practical on ambulance calls but some sort of
boot should be worn. There are no spare EMS boots in the sizes needed.
2. New Public Address System for our public events.
Reasoning: There was too much interference possibly from Cell phone Bluetooth
protocols. Perhaps we can investigate a more secure system.
3. Repair and clean ice maker and perhaps get it on a PM schedule.
Reasoning: Ice machine broke down, also members have stated that the machine is dirty.DISCUSSION:
1. Hills walk through.
2. Grant System Progress
3. Dispatch changes with Town PD

 

Respectfully Submitted
Paul Sulzinski
Chief of Department

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 2, 2024

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

The Secretary requested that the Minutes be dedicated in memory of Nancy Knotoff commemorating the five year anniversary of her passing.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

MAINTENANCE REPORT

Maintenance Report dated 4/1/24 – 5/2/24 submitted to the Board.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS:

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested, at a total cost of $252.06 (Bound Tree Medical . $126.06, Hammer Medical - $126.00).  Approved 4-0.

REPORT DISCUSSION:

None.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing the purchase of a solar light for the flag pole at Station 2, at an approximate cost of $200.00.  Approved 4-0.

2.  Tabled.

3.  A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of an I-pad for a Headquarters engine and one for Station 2, at a total cost not to exceed $1,000.00.  Approved 4-0.

4.  The Board will take this into consideration when preparing the 2025 budget.

ITEMS FOR DISCUSSION

1.  Mr. Schaffauer stated that there is a lease program available and that he will get prices for buying them outright.

2.  Mr. Schaffauer is waiting for a response from the State regarding the SAM number.

3.  The Board and Mr. Danowski complemented the Chief and the crew that responded to the cardiac arrest call for a job well done.

4.  Disapproved.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  Commissioner Schaefer stated that the new OSHA regulations have not been approved and all that can be done by districts is to delay the approval.  Commissioner Jackson stated that most of the things we have already been doing as part of our procedures.

 

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Minutes of the April 4, 2024 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 35 checks totaling $38,748.43 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

An e-mail was received from Marlene Woldenberg regarding Southampton Pines Homeowners Association renting the Meeting Room on June 22, 2024.  A request for use of the parking lot was received from Denise Flynn, on behalf of the Westhampton Varsity Cheerleaders, for a Car Wash to be held on June 15, 2024 and a request from William Potter, on behalf of the East Quogue Elementary School Kindergarten Class, regarding visiting the Firehouse on May 24, 2024.

OLD BUSINESS

Commissioner Gregory complimented Chief Sulzinski and Third Assistant Chief Gregory on the job that they did in setting up the Quartermaster on the second floor of the Steel Building and the clean-up job that they did with the remainder of the items being stored there.

Commissioner Seltenreich suggested that the Chiefs meet with him to review the revised plans for the Hills.  Chief Sulzinski advised the Board that the Chiefs plan to do a physical inspection.

Commissioner Jackson presented a proposal from Martin’s for the emergency roof repairs needed to be done to the Main Firehouse, in the amount of $19,400.00.  After a brief discussion, a motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the proposal from Martin’s for the proposed emergency roof repairs to be done to the Main Firehouse roof, at a cost of $19,400.00.  Approved 4-0.

Commissioner Jackson also advised the Board that a decision needs to be made soon as to whether or not the District is going to continue with the plans to renovate the present building.  At present, the cost is approximately $9,600,000.00.  A totally new structure would probably cost over $20,000,000.00.  To be discussed further at a Workshop.

Commissioner Jackson advised the Board that he has the Final Version of the Member Benefits and Entitlements and will distribute copies to the Board.

Mr. Schaffauer advised the Board that there are three stretcher mats that are not being used and, since they are in good condition, suggested donating them.  A resolution was drawn up and states as follows:

2024-18.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the three (3) stretcher mats that are being stored in the Steel Building as surplus property and to donate to the Lillian, Alabama Fire Department.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the adoption of Resolution 2024-18.  Approved 4-0.

NEW BUSINESS

The Board will consider the request from the Southampton Pines Homeowners Association when the proper paperwork is received.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, granting permission for the Westhampton Varsity Cheerleaders to hold a Car Wash in the parking lot on June 15, 2024.  Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, granting permission for the East Quogue Elementary School to visit the Firehouse on May 24, 2024.  Approved 4-0.

The Secretary asked the Board if they would still like to continue charging the $50.00 COVID-19 Sterilization Fee to the not-for-profit groups that request use of the Meeting Room.  A  resolution was drawn up and states as follows:

2024-19.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to amend the attachment to DA-031 Use of Facility Policy, paragraph 8 item b.) by eliminating the  COVID-19 Sterilization Fee of $50.00 charged to all not-for-profit, Government and local civic associations.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving adoption of Resolution 2024-19.  Approved 4-0.

The Chief advised the Board that East Quogue will be hosting the Town Chiefs Meeting on May 16, 2024.

A workshop was scheduled for Thursday, May 30, 2024, at 7:00 p.m.

At 8:40 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for May 4, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Waterway for testing April 30 for hose testing
• Pump testing Completed Problem with 7-6-7’s pump 4/17/2024.
• Verizon’s EMG system is up and running. Texting should be better.
• Work on Sam number. I have sent an email to the Sam unit requesting to be added as an administrator. I am waiting for a reply.
• 31’s car will go to Proliner to be looked at again on the 30^th
• Landscaping has started.
• Set up hoses at station 2.
• Moved yellow cabinet to Station 2

Topics for discussion:

 

 

 

May Report of Chief to Fire District

Requests

1. I would like permission to upgrade hardware on the Station 2 flagpole.

Reasoning: Flagpole hardware needed to be updated. The truck and globe need to be replaced. We want to add a solar light to the top to keep the flag lit from above. Price not to exceed $200.00.

2. New Garage door openers for All vehicles.

Reasoning: We need garage door remotes that work at a greater distance. The ones we have are designed to control doors at close distance.

3. (2) I pads. 1 for A HQ Engine and 1 For Station 2. State bid cost approx. $300.00 each.

Reasoning: We would like to get the I Pads to complement our Red Alert System, which is robust, but we are only using a small portion of the programs abilities this would include Mapping, routes, hydrant location, Pertinent size up information.

4. Consider replacing 31 Chief Vehicle.

Reasoning: Vehicle is aging and is having recurring ignition issues.

Discussion:

1. SCBA replacement schedule.
2. Grant writing status and options.
3. CPR save debrief.

Respectfully Submitted,

Paul Sulzinski

Chief

East Quogue Fire Department

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 4, 2024

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, First Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS:

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, authorizing the purchase of medical supplies requested from Bound Tree, at a total cost of $284.61.  Approved 4-0.

REPORT DISCUSSION:

1.  Mr. Danowski advised the Board that the NYSDOH requires that all Chiefs be Certified First Responders and suggested that those officers who are planning to become future Chiefs must be Certified First Responders.  He also suggested that a CFR class be held at least once a year.

2.  Noted.

3.  Noted.

4.  Noted.

MAINTENANCE REPORT

Maintenance Report dated 3/1/24 – 3/31/24 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1., 2., 3.  A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing the purchase of four (4) RIT and AED Decals (cost unknown), one (1) set of collar pins (cost unknown) and fifty (50) Pin Clutch Backs for Collar Pins from Amazon, at a cost of $6.99.  Approved 4-0.

2.  On order.

3.  On order.

4.  Noted.

5.  Noted.

6.  A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of Size 11 Boots for Noel Feliciano and Edward Crooke, from Firematic, at an approximate cost of $500.00 each.

7.  Roof Cutting Prop was tabled pending further information.

ITEMS FOR DISCUSSION

1.  Commissioner Schaefer requested the names of the five members that need new Turn Out Gear and he will then arrange for a date to have them measured.

2.  Commissioner Gregory advised the Board and the Chiefs that Dr. Friedman has been measured for a Class A uniform and that he informed Ricco’s that there are problems with the new uniforms not holding up in the seams.  Ricco’s will address the issue.

3.  The Board advised the Chief that the Department picture is the responsibility of the Department, not the District.

Commissioner Schaefer requested a list of the members who have not yet scheduled an appointment to have their physical taken and that he will suspend those who are non-compliant.

Commissioner Jackson reminded the Board and the Chiefs that there are members who are from year-to-year not making their points and that we have to be more aggressive in addressing this issue.  These members are reaping the District’s benefits while not producing.  Commissioner Schaefer stated that it is up to the Board of Directors to recommend that delinquent members be suspended and then it will be up to the Chief to do so.  Chief Sulzinski will monitor the first quarter of 2024 and speak to those members who are slacking off.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  He did attend the March 21 Workshop and various matters were addressed.

 

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Minutes of the March 7, 2024 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 20 checks totaling $39,563.68 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing that the Treasurer, Colleen Pearsall, no longer be responsible for processing payroll.  The District has contracted with Accu Data and they will handle payroll on a bi-weekly basis, at a yearly cost of $5,300.00.  Approved 4-0.  (Note:  Mrs. Pearsall advised the Board that Accu Data will be responsible for the time, attendance, etc. regarding the employees.)

COMMUNICATIONS AND CORRESPONDENCE

No correspondence to present.

OLD BUSINESS

Commissioner Jackson advised the Board that he has not heard from Martin’s regarding making emergency repairs to the existing roof and will contact them again and, perhaps, seek another roofer.

Commissioner Jackson also advised the Board that the Awards Dinner went very well and that the 2025 Awards Dinner is scheduled for Saturday, April 25 at the Aquarium and will be a sit down dinner.

Commissioner Jackson asked the Board if they had reviewed the Firefighter Benefits Policy that he composed and, if so, are there any comments?

Commissioner Seltenreich advised the Board that hydrants have been installed in The Registry but, are not functional at this time.  The hydrants are still in the process of being installed in Southampton Pines and on Delacey Street.

Commissioner Schaefer asked the Chief if he has any opinion regarding the proposed new OSHA regulations.  Chief Sulzinski stated that the comment period was extended for three months and suggested going to Albany to protest.

At this point the Board decided to vote on the resolution concerning the Tax Exemption to Eligible Volunteer Firefighters and Volunteer Ambulance Workers as provided for by Real Property Tax Law ss466-a.  Resolution 2024-17 states as follows:

2024-17 RESOLUTION OF THE EAST QUOGUE FIRE DISTRICT

TO GRANT A TAX EXEMPTION TO ELIGIBLE VOLUNTEER

FIREFIGHTERS AND VOLUNTEER AMBULANCE WORKERS AS PROVIDED

FOR BY REAL PROPERTY TAX LAW §466-a

WHEREAS, § 466-a of the Real Property Tax Law authorizes the Fire District, after a public hearing, to grant a tax exemption to enrolled volunteer firefighters and volunteer ambulance workers residing in the East Quogue Fire District; and

WHEREAS the Fire District has conducted the public hearing required by the statute and elicited public comment on said topic; and

WHEREAS the Board of Fire Commissions has determined that the granting of the tax exemption will enhance recruitment and retention of volunteer firefighters and volunteer ambulance workers in the Fire District;

NOW THEREFORE BE IT RESOLVED that an exemption be granted at 10% of the assessed value of the real property owned by an enrolled volunteer firefighter or volunteer ambulance worker who meets the eligibility requirements established in this Resolution;

BE IT FURTHER RESOLVED that the enrolled member of the East Quogue Fire Department or local volunteer ambulance company must meet the following requirements to be eligible for the tax exemption:

1.         The enrolled member must reside in the territory served by the Fire District.

2.         The property must be the primary residence of the enrolled member.

3.         The property is used exclusively for residential purposes, provided however, that in the event any portion of such property is not used exclusively for the applicant's residence but is used for other purposes, such portion shall be subject to taxation and the remaining portion only shall be entitled to the exemption provided by this section.

4.         The enrolled member has been certified by the Chief of the Fire Department (or Ambulance Company) to have served at least two (2) years of active service and such certification has been approved by the Board of Fire Commissioners or other authority having jurisdiction.

BE IT FURTHER RESOLVED that an enrolled member of the East Quogue Fire Department or local ambulance company who accrues more than twenty years of active service as certified by the Chief of the Fire Department or Ambulance Company shall be granted the 10% percent exemption as authorized by this Resolution for the remainder of his or her life as long as the property for which the exemption is sought under this Resolution is the primary residence of the enrolled member.

BE IT FURTHER RESOLVED that the exemption granted under this Resolution shall continue for the un-remarried spouse of an enrolled member of the Fire Department or Ambulance Company who is killed in the line of duty upon the following conditions:

1.         The un-remarried spouse is certified by the Chief of the Fire Department or Ambulance Company as the un-remarried spouse of the volunteer firefighter killed in the line of duty; and

2.         The deceased volunteer had been an enrolled member for at least five years; and

3.         The deceased volunteer had been receiving the exemption prior to his or her death.

BE IT FURTHER RESOLVED that the exemption granted under this Resolution shall continue for the un-remarried spouse of a deceased member of the East Quogue Fire Department or local Ambulance Company under the following conditions:

1.         The un-remarried spouse is certified by the Chief of the Fire Department or Ambulance Company as the un-remarried spouse of the deceased enrolled member of the East Quogue Fire Department or local Ambulance Company.

2.         The deceased volunteer has been an enrolled member for at least twenty years.

3.         The deceased volunteer has been receiving the exemption prior to his or her death.

BE IT FURTHER RESOLVED that any exemption granted under this Resolution shall be filed with the Town of Southampton on the forms designated by the Town; and

BE IT FURTHER RESOLVED that the Secretary of the Fire District is directed to provide the Town of Southampton with a copy of this Resolution; and

BE IT FURTHER RESOLVED that this resolution shall be governed by and applied in accordance with Real Property Tax Law §466-a.

BE IT FURTHER RESOLVED THIS RESOLUTION shall be effective as of the date of its adoption.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

Chairman James Schaefer                   )

Vice- Chairman Allyn Jackson           )

Commissioner Stephen Gregory        ) AYES

Commissioner Edward Seltenreich    )

Commissioner Robert Despres           ) ABSENT

The resolution was thereupon declared duly adopted.

Dated: East Quogue, New York

April 4, 2024

NEW BUSINESS

Commissioner Seltenreich advised the Board that a Solar Farm is being built in Quogue and that he will be contacting the LIRR regarding the railroad crossing on Lewis Road.  Repairs were made recently during the rainy weather and it seems as though the crossing has sunk a bit.

Commissioner Schaefer presented the following two landscaping proposals for 2024:

                        Steve’s Landscaping LLC      Main Firehouse           $7,423.00

                                                                        Station 2                      $7,476.00

                        Pine Edge Landscaping          Main Firehouse           $7,793.01

                                                                        Station 2                      $9,535.50

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, accepting the proposal from Steve’s Landscaping LLC for the 2024 Landscaping at the Main Firehouse, at a cost of $7,423.00 and at Station 2, at a cost of $7,476.00.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of two sets of the 2024 New York Law Updates, at a cost of $185.15.  Approved 4-0.

No workshop scheduled.  The Board will be attending the Southampton Town Fire Districts Association meeting in North Sea, on Thursday, April 25, 2024, at 6:30 p.m. to discuss the proposed new OSHA Regulations.

At 8:35 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

 

 

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for April 4, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Waterway for testing April 30 for hose testing
• Pump testing 4/17/2024.
• Flow testing on the Scott packs along with the batteries has been done 3/28/2024
• Waiting for Verizon to open the portal for the EMG system so Alphine can fix the texting. Our contact was on vacation.
• Replaced fridge in Brians office.
• Ordered the new siren for 7-6-4
• Ordered clutch backs for pins
• Ordered Chiefs collar pins

Topics for discussion:

 

 

 

 

Chief’s Report to The District April 2024

Requests:

1. RIT, AED compartment decals for 7-6-1 and 7-6-8 (1) set of 2 for each rig Total of 4

Reasoning: This will help rapidly identify compartments that contain RIT and AED equipment.

2. 1 set of Chief collar pins (5 horn)

Reasoning: right now the chief has 1 ex chief collar pin and 1 assistant chief collar pin.

3. Pin clutch backs for collar pins (50) $6.99 on Amazon.

Reasoning: We have none in stock.

4. Have the chassis on 7-6-16 checked by box manufacturer (Horton).

Reasoning: Multiple complaints about bouncing and rough ride.

5. Remove Low Band radios from rigs.

Reasoning: The radios are no longer used. It will reduce confusion about which radios to use.

6. (2) pair size 11 boots for Feliciano, and Crooke

Reasoning: Their boots need to be replaced.

Discussion

1. New turn out gear
2. Class A uniforms

Respectfully Submitted,

Paul Sulzinski

Chief of Department

 

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 7, 2024

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Mr. Schaffauer advised the Board that he needs the SAM’s Number in order to apply for grants and, as soon as he has access to it, he will contact a grant writer.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS:

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, authorizing the purchase of medical supplies requested from Bound Tree, at a total cost of $776.17.  Approved 5-0.

REPORT DISCUSSION:

1.  Noted.

2.  Noted.

3.  Noted.

4.  Noted.

5.  Noted.

6.  Noted.

7.  A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing the purchase of a new mini-fridge for the EMT Room, at an approximate cost of $150.00.  Approved 5-0.

8.  Tabled.

After a brief discussion regarding a new I-pad and software for the EMT vehicles, Mr. Schaffauer advised the Board that Verizon will provide the I-pad free of charge when we sign up for monthly service with them.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, authorizing the Hampton Bays Volunteer Ambulance to provide medical coverage the night of the Inspection Dinner, March 22, 2024.  Approved 5-0.

Chief Sulzinski requested that Dr. Minnerop be asked if it is feasible that the Chiefs not be required to be EMT’s.  Would it be sufficient for them to have a basic first aid course with periodic renewal?

Commissioner Schaefer reminded Mr. Danowski that the Medic and EMT should not be out of the District at the same time and to also supervise the amount of responders on the ambulances.

MAINTENANCE REPORT

Maintenance Report dated 2/1/24 – 3/7/24 submitted to the Board.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of a new siren for 7-6-4, at an approximate cost of $2,000.00.  Approved 5-0.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  Handled by Mr. Schaffauer.

2.  On order.

3.  On order.

4.  A motion was made by Commissioner Jackson, seconded by Commissioner Gregory,        authorizing the purchase of eight (8) Officer White Front Pieces, three (3) Captain Inserts and four (4) Lieutenant inserts, at an approximate cost of $650.00.  Approved 5-0

5.  Commissioner Schaefer has certified the Service Award Audit.

ITEMS FOR DISCUSSION

1.  Noted.

2.  Noted.

3.  On order.

4.  Noted.

5.  The new proposed OSHA Mandate needs to be reviewed and discussed.  If implemented, it will have a severe impact on the Departmentt.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  Commissioner Schaefer advised the Board that Mr. Glass will be attending the March 21, 2024 Workshop.

 

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Minutes of the February 1, 2024 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 24 checks totaling $42,613.65 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 5-0.

Mrs. Pearsall advised the Board that she will be getting information from several payroll companies for the Board to review.

COMMUNICATIONS AND CORRESPONDENCE

A Facility Use Permit Application was received from the New York Blood Center requesting use of the premises on March 18, 2024 and November 11, 2024 and an Order Form from Blue 350 Media for the 2024 New York Law Updates.

OLD BUSINESS

Commissioner Gregory advised the Board that he will be setting up a daytime meeting with Mike Tortorisi to discuss the ability of Hampton Bays Dispatch to lock the doors at Station 2 when the companies are responding to alarms.  Commissioner Gregory also asked the Workshop attendees to prepare a list of issues that need to be addressed.

Commissioner Gregory stated that we should make a prioritized list of projects and items that we would be seeking grants for.

Commissioner Jackson presented two proposals for the replacement of the roof on the Main Firehouse.

                        Martin’s Roofing                    $ 92,000.00

                        More Consulting Corp.           $309,245.10

                        (State Bid)

After a brief discussion regarding replacing or repairing the roof, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing emergency repairs be done to the Main Firehouse roof and to seek a proposal from Martin’s.  Approved 5-0.

Commissioner Jackson presented a proposal from The Raynor Group regarding the design for the sanitary system.  After a brief discussion, a motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the proposal from The Raynor Group to include Task 1 – Prepare Sanitary Design (1/A OWTS) $2,500.00, Task 2 – SCDHS, BOR Application (TDR) $1,250.00, Total Estimated Cost of $3,750.00.  Approved 5-0.

NEW BUSINESS

A discussion regarding PESH was tabled to be discussed further with Mr. Glass at the upcoming Workshop.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, granting permission for the New York Blood Center to use the facilities for a blood drive on March 18, 2024 and November 11, 2024.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of two sets of the 2024 New York Law Updates, at a cost of $185.15.  Approved 5-0.

A workshop was scheduled for Thursday, March 21, 2024, at 7:00 p.m.

At 9:10 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

This is the attendant’s report for March 7, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Waterway for testing April 30 for hose testing
• Pump testing 4/17/2024.
• Flow testing on the Scott packs along with the batteries has been done 3/28/2024
• Waiting for Verizon to open the portal for the EMG system so Alphine can fix the texting. Our contact was on vacation.
• Replaced fridge in Brians office.
• Ordered the new siren for 7-6-4
• Ordered clutch backs for pins
• Ordered Chiefs collar pins

Topics for discussion:

 

 

March Chiefs Report to District.

 

 

Requests:

1. Hydrant Wrench for 7-6-12

Reasoning: 7-6-12 needs a hydrant wrench because we took that wrench to place on 7-6-7.

2. Cap for Trash line on 7.

Reasoning: We need a cap for the rear trash line on 7. The water supply goes to both the  Reel line and the trash line. The shut off for the trash line is in a spot that can easily be opened causing water to flow out of the trash line.

3. (1) complete set of LT badges.

Reasoning: Tyler Davonski was promoted to Lt.

4. (8) Officer white front pieces (3) Captain inserts for front pieces, (4) Lt inserts.

Reasoning: We are eliminating Red helmets due to aging inventory and officers will wear black helmets with white fronts, this will also eliminate the need for new helmets for officers so they can use issued helmets.

          Follow up:

1. Tune up and tires on 7-6-3
2. Nozzle and reducer for 7-6-11
3. Mirrors for 7-6-11
4. 5 “cap for 8

Respectfully submitted,

Paul Sulzinski

Paul Sulzinski

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

VOLUNTEER FIREFIGHTER AND VOLUNTEER AMBULANCE WORKER  

      REAL PROPERTY TAX EXEMPTION

PURSUANT TO REAL PROPERTY TAX LAW §466-A

 

 

WHEREAS, a new Real Property Tax Law §466-a now permits enrolled volunteer firefighters and volunteer ambulance workers throughout New York State to be eligible to qualify for a partial real property tax exemption on their residential real property subject to approvals by local counties, towns, cities, villages, fire districts, etc.; and

WHEREAS, Real Property Tax Law §466-a requires that local government entities wishing to confer the benefits of said statute on enrolled volunteer firefighters and volunteer ambulance workers serving within their boundaries hold a public hearing; and

WHEREAS, the Board of Fire Commissioners of the East Quogue Fire Districts wishes to consider conferring the partial real property tax exemption benefits of Real Property Tax Law §466-a upon the enrolled volunteer firefighters and volunteer ambulance workers residing in the East Quogue Fire District;

NOW, therefore, BE IT RESOLVED that the Board of Fire Commissioners of the East Quogue Fire District will hold a public hearing in order to hear public comment on whether or not it should confer the partial real property tax exemption benefits of Real Property Tax Law §466-a upon the enrolled volunteer firefighters and volunteer ambulance workers residing in the East Quogue Fire District on Thursday, April 4, 2024 commencing at 7:00 p.m. at the Fire Headquarters Building located at 465 Montauk Highway, East Quogue, New York.

NOTICE IS HEREBY GIVEN that the aforesaid matter will be presented to the residents and taxpayers of the East Quogue Fire District and the Board of Fire Commissioners for public comment to the Board of Fire Commissioners so that all persons interested in the subject can be heard at such time and place.

 

 

Dated: March 20, 2024

            East Quogue, New York

BOARD OF FIRE COMMISSIONERS

EAST QUOGUE FIRE DISTRICT

                                                                        LORRAINE GREGORY, SECRETARY

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

FEBRUARY 1, 2024

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Second Assistant Chief Glen Bullock, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Noted.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $727.31.  Approved 5-0.

REPORT DISCUSSION:

1.  Noted.

2.  Noted.

3.  Noted.

4.  Noted.

5.  Noted.

6.  Rapid Sequence Intubation Agency Certification  -  A brief discussion ensued regarding this procedure.  Mr. Danowski stated that Dr. Minnerop feels that Suffolk County Health Department is pushing for this and, if we refuse to take the training, we will lose our RSI license.  Tabled pending further information.

MAINTENANCE REPORT

Maintenance Report dated 1/4/24 – 2/1/24 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of the following requests:

1.  Twenty four (24) RIT stickers, at a total cost of $96.00

2.  Unit number decals for the Chiefs’ vehicles from Amazon, at a total cost of $108.00

3.  One (1) set of additional metal mirrors for 7-6-11

4.  One (1) Steamer Cap for 7-6-8

5.  One (1) 2-1/2” to 1-1/2” reducer and one (1) 1-1/2” fog nozzle for 7-6-11

Approved 5-0.

ITEMS FOR DISCUSSION

1.  The Brush Truck may be used for water rescue emergencies, only if the water is no deeper than

     the running boards.

2.  Commissioner Seltenreich stated that he had met with The Hills and plans are being revised and

     should be available this month.

3.  Commander will have the vehicle for the Third Assistant Chief ready for pick up tomorrow.

4.  LOSAP Points were given to Commissioner Schaefer for certification.

5.  The Board will consider installing a Bail Out System in the Steel Building.

6.  A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory,

     granting permission for the Department to do a stand-by for the Bethpage Fire Department on

     March 3, 2024, in honor of St. Patrick’s Day Parade and may take one of the District’s vehicles. 

     Approved 5-0.

7.  CFRD Program to be discussed further at a Workshop.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Minutes of the January 4, 2024 Organizational Meeting and the Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Abstract of Bills for the General Fund consisting of 14 checks totaling $29,779.53 and for the Abstract of Bills for the General Fund dated January 20, 2024 consisting of 29 checks totaling $217,271.09 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account.  Approved 5-0.

Mrs. Pearsall advised the Board that she was sworn in by Theresa M. Anderson, Notary Public on January 19, 2024 and that the Secretary forwarded the signed Oath of Office to the Town Clerk.

COMMUNICATIONS AND CORRESPONDENCE

Letters were received from the Town of Southampon regarding the East Quogue Mobile Home Park, Site Plan Application and the 64 Lewis Road Subdivision.

OLD BUSINESS

Commissioner Despres stated that some progress has been made regarding the Grant Program.

Commissioner Seltenreich stated that most of the new hydrants have been installed in the communities.

Commissioner Gregory advised the Board that he has been looking into making a Quarter Master Room on the second floor of the Steel Building.  He also advised the Board and the Chiefs that the Department’s Christmas decorations have not yet been properly stored.

Commissioner Jackson advised the Board that there is a tentative plan of what needs to be done regarding the building renovation and that the survey is almost complete.  Sand Pebble will be following up on the SEQRA cost.

Commissioner Jackson also advised the Board that the Blood Drives are scheduled and that he has also spoken with Wendy Kracke regarding Stony Brook’s Mobile Unit Mammography Program.

Commissioner Jackson stated that the Town is working on ambulance personnel being included in the LOSAP Program.

Commissioner Schaefer advised the Chief that the Safety Officers were Bob Holley and Mark Sidor and that replacements need to be chosen.

NEW BUSINESS

With regard to the East Quogue Mobile Home, Site Plan Application, the Town Planning Director will be advised that the Board approves the installation of two 20’ wide emergency access gates as indicated on the plan and the installation of fire hydrants as indicated on the plan.

With regard to 64 Lewis Road Subdivision Pre-Application, the Principal Planner has been advised that the fire hydrants have been properly placed and that there is no additional review required by the Board.

After a brief discussion regarding the Property Tax Exemption, a public hearing will be held on Thursday, April 4, 2024, at 7:00 p.m. prior to the start of the Regular Monthly Meeting.  The Secretary will post the notice in the Southampton Press – Western Edition.

A workshop was scheduled for Thursday, February 29, 2024, at 7:00 p.m.

At 8:50 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for February 1, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• The 3^rd tank for the back building has been installed.
• The WIFI bridge was repaired, and a range extender was installed in the back building.
• I have installed the app for the thermostat for the rear building have set it at 60 and locked it.
• The paperwork for the EMAG from Verizon needs to be signed.
• The oil tanks have been replaced.
• I have been working with Commissioner Despres on the grant paperwork and have submitted it. There is a copy of the email they sent me on your desks.
• The price quote from Waterway for testing needs to be Signed.
• The fan for 767 is in and the boots for the chief have come in.
• The flammable gas detector for 7611 came in. We are waiting for 2 more.
• I am waiting on a price quote on the Chiefs request number 5 and 6 to come back.

Topics for discussion:

             Just so Everyone knows I am leaving for vacation starting February 16 and will be back on Tuesday February 27

 

 

 

February 2024 Chiefs Report to District

 

 

Requests:

1. Twenty-four (24) RIT helmet stickers. Cost $ 4.00 ea.
2. ($96.00)

Reasoning: The stickers will help identify which Firefighters are RIT qualified for response to RIT calls without having to remember who is certified and who is not.

3. Unit number decals for Chiefs vehicles. $27.00 per set 4 sets ($108.00) found on Amazon.

Reasoning: Decals will aid in identifying command vehicles on scene for ICS purposes.

4. 1 set of additional metal mirrors for 7-6-11.

Reasoning: Drivers are having a hard time with the bus type mirrors, additional mirrors will help in tight turning and backing operations making operating the vehicle safer.

5. 1 - 5” steamer cap for 7-6-8.

Reasoning: 7-6-8’s steamer cap is missing, and we are unable to locate it.

6. 1 2 ½ ” to 1 ½” reducer also 1 -1 ½ fog nozzle for 7-6-11

Reasoning: 7-6-11 has an outlet in the bucket for remote access for a handline. This would aid in remote stretching of handlines to include roof operations and chimney fires. This will eliminate hand stretching up a portable ladder and limit the danger of such an operation.

For Discussion:

1. Discuss options for the acquisition of a high-water rescue vehicle. (Unimog) like QPD has in service. The need for one of these vehicles has become apparent with the last few storms. Dune Road is flooded on a regular basis. Should be available through the state.
2. Updates on the Hills building plans.

                                                                                                                                                                                                                     

Respectfully submitted,

 

Paul Sulzinski

Chief

East Quogue Fire Department.

 

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 4, 2024

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, First Assistant Chief Keith Phillips, Second Assistant Chief Glenn Bullock, Third Assistant Chief Mark Gregory and Secretary Lorraine Gregory.

 

The following Chiefs were sworn in by Commissioner Schaefer:

Chief of Department  -  Paul Sulzinski

1^st Assistant Chief  -  Keith Phillips

2^nd Assistant Chief  -  Glenn Bullock

3^rd Assistant Chief  -  Mark Gregory

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase and installation of a third propane tank with a locking thermostat adjacent to the Steel Building and to arrange with Fluid Imagery to link the thermostat with the main computer.  Approved 5-0.  (Cost of tank estimated at approximately $1,000.00.)

Mr. Schaffauer advised the Board that there is no charge for the Verizon EMAG Service as long as there already is one operating line.

Mr. Schaffauer presented the following proposals for replacement of the Oil Tank in the basement of the Main Firehouse:

1.      Mendenhall Fuel  -  $6,500.00

2.      Green Earth  -  $6,400.00

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, accepting the proposal from Mendenhall Fuel, in the amount of $6,500.00.  Approved – 3-2.  (Disapproved – Commissioner Gregory and Commissioner Seltenreich)  (Note:  The decision was made to go with Mendenhall Fuel, even though the price was $100.00 more, due to the fact that Mendenhall has been servicing the burners and providing the fuel oil for many years.)

ITEMS FOR DISCUSSION

A motion was made by Commissioner Despres, seconded by Commissioner Seltenreich, approving the purchase of one (1) HXG-2D Sensit Gas Detector w/3yr Warranty from Firematic Supply, at a cost of $997.50.  Approved 5-0.

The Board decided to replace only the two tanks that are leaking.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

No requests.

REPORT DISCUSSION:

Commissioner Schaefer stated that the mandatory training will be held on Sunday, January 14, 2024, at 9:00 a.m.

1.  Noted.

2.  Noted.

3.  Noted.

MAINTENANCE REPORT

Maintenance Reports submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, authorizing the purchase of the following requests:

1.  Two (2) 5’ Talon Hooks (1 for 7-6-11 and 1 for the 7-6-33 vehicle), at an approximate cost of   

     $300.00

2.  One (1) Pair of Fire Boots for Chief Sulzinski, Size 11 4E

3.  Cable and mounting hardware for bunting placement on Main Firehouse

4.  Cleaning and repair of gear

Approved 5-0.

ITEMS FOR DISCUSSION

1.  Discussed previously under Fire District Facilities Supervisor Report.

2.  Tabled.

3.  Commissioner Gregory, Mr. Schaffauer and Dennis will be going to the site this week.

4.  Mr. Schaffauer has asked John from Fully Involved to handle.

5.  Noted.

6.  Chief will forward a list of items to Mr. Glass so that he can review them in advance of the

     January Workshop.

7.  Tabled.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the December 7, 2023 Regular Monthly Meeting and the December 28, 2023 Special Meeting (Year End).  Approved 5-0.

TREASURER'S REPORT

No report submitted.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Abstract of Bills for the General Fund consisting of 8 checks totaling $53,032.94 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department presenting the roster of the 2024 Chiefs, an e-mail was received from Willaim Glass, Esq. regarding the Volunteer Fire Infrastructure & Response Equipment Grant Program, an e-mail was received from the Association of Fire Districts of the State of New York regarding the Mini Summit in White Plains, New York, April 26-27, 2024, a Use of Facility Request was received from Ronan Seltenreich, an e-mail from Stony Brook regarding the Mammo Van making use of the facility and a letter from Jones, Little & Co. regarding services to be provided for the year ended December 31, 2023.

OLD BUSINESS

Commissioner Jackson reminded the Board that the Inspection Dinner is at Giorgio’s, March 22, 2024 and that it will be a buffet.

Commissioner Schaefer asked the Chief if he has a written copy of the “Exposure Control Plan”.  Chief Sulzinski did not know, but will look into it.

NEW BUSINESS

Commissioner Seltenreich advised the Board that he had spoken to the engineer regarding the building’s expansion.  Documents should be available by mid-March.  Commissioner Seltenreich suggested that the Board form a committee.  Commissioner Schaefer stated that we need the support of the Department members to back up this project.

Commissioner Jackson will follow up on the use of the facilities by Stony Brook’s Mammo Van.

Chief Sulzinski asked the Board if there was an Impact Study for the Hills project and suggested meeting with them to discuss emergency response.

A motion was made by Commissioner Schaefer, seconded by Jackson, allowing four Board

Members to attend the Association of Fire Districts of the State of New York Mini Summit in White Plains, New York, April 26-27, 2024, at an approximate cost of $1,200.00 each.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, granting permission for Ronan Seltenreich to use the facilities on February 10, 2024 for a First Birthday Party.  Approved 4 – Abstain 1.  (Commissioner Seltenreich)

A workshop was scheduled for Thursday, January 25, 2024, at 7:00 p.m. and Mr. Glass and the Chiefs will be asked to attend.

At 8:40 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, calling the meeting into Executive Session to discuss legal matters.  Approved 5-0.

At 8:58 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, calling the meeting out of Executive Session.  Approved 5-0.

At 8:59 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

This is the attendant’s report for January 4, 2024, meeting including but not limited to:  

Ø  General Maintenance and building care.

Ø  Updated the website For the District

Ø  Updated the sign.

Ø  Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.

Ø  Master stream has been installed.

Ø  Would like to recommend adding a 3^rd tank for the back building. Waiting on quote but will be around $1000.00.

Ø  I have been working with Red Alert to find a solution to the texting issue. They have finally said to go with the Verizon EMAG service. That it will take care of the problem

Ø  2 of the 4 Oil tanks are leaking in the basement. I have a quote from Mendenhall to replace them. I am also waiting for a quote from Green Earth.

Topics for discussion:

Quotes for the sniff meters

Would it be a good Idea to replace the other 2 tanks as well since they are who knows how old?