August's Meeting Minutes 2025

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 4, 2025

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Robert Despres and Edmund Densieski, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Glenn Bullock, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Commissioner Densieski asked Mr. Schaffauer for an update on the status of the EMS gear.  Mr. Schaffauer advised the Board that the EMS helmets are on order and that he did not order the 12 sets of EMS gear (4 Medium, 4 Large, 4 XLarge) at a cost of $1,200.00 per set.  Mr. Danowski stated that the price range for an Anti Level 2 Jacket is approximately $325.00, light sweatpants $100.00 and helmets $500.00.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, authorizing the purchase, from the Quogue Fire Department, of six (6) 2007 Edition Scott Paks, at a cost of $500 each (total $3,000.00) and fourteen (14) Scott Pak Bottles, at a cost of $275.00 each (total $3,850.00), at a total cost of $6,850.00.  Approved 5-0.

MAINTENANCE REPORT

Maintenance Report dated 7/1/25 to 7/31/25 submitted to the Board.

Both springs on the garage door were replaced and spare parts were left behind in case they are needed in an emergency or after hours.

7-6-8 was damaged during the pump testing.  Jack will take the door off and take it to Village Auto Body for repair.  The vehicle will be out-of-service for about two days.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Densieski, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a total cost of $485.33.  Approved 5-0.

REPORT DISCUSSION

The Treasurer has forwarded Mr. Danowski’s paperwork to the NYS Retirement System via several means of communication and will follow-up with phone calls tomorrow.  Commissioner Jackson suggested contacting one of the County or State elected officials for help in this matter.

CHIEF'S REPORT

No report submitted.

REQUESTS

None.

ITEMS FOR DISCUSSION

Commissioner Schaefer asked for an update on the sixteen delinquent Department members.  First Assistant Chief Bullock advised the Board that five members have resigned and two more will be resigning on their own, one member is assuming Emeritus status and ten members have improved in responding to alarms.

The 4x8 Cutting Roof Practice Item will be discussed further at a Workshop.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

Commissioner Jackson advised the Board that he had spoken with Mr. Glass regarding the building construction project.  The District will have to apply for a bond and will need to establish a credit score.  He also asked Mr. Glass if the District is obligated to replace a front line pumper that has been in service for 25 years.  Mr. Glass stated that it is a recommendation that, after 25 years of service, the front line pumper be replaced.  However, based on use and the condition of the vehicle, if it is in good condition and certified so by the mechanic, then there is no reason why the vehicle couldn’t be refurbished and continue to be of service.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the July 3, 2025 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Abstracts of Bills for the General Fund consisting of 16 checks totaling $40,018.04 dated July 24, 2025 and 18 checks totaling $17,187.32 dated August 4, 2025 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Correspondence was received including the following:

1.  Facility Use Permit Application from Chief Phillips for Holiday on Main 2025

2.  Follow-up e-mail from Allison Campbell of McNeil & Co. notifying the District that they have not yet received Tyler Davonski’s reimbursement of $324.84 which was a Workers’ Compensation overpayment to him

OLD BUSINESS

Commissioner Gregory asked Chief Bullock if the members that resigned had turned in all of the equipment issued to them by the District and, if so, it will have to be cleaned and checked for needed repairs.

Mr. Schaffauer reminded the Board that they need to decide whether they will be following the PESH or OSHA guidelines for gear and equipment.

Commissioner Jackson advised the Board that he and Commissioner Gregory met with

Sand Pebble regarding the refurbishing and expansion of the Main Fireshouse.  The estimated cost is approximately $3,200,000.00 and we will need a bond.  The Chiefs need to make the Department members aware of the plans and the project will need the support of the Department.  Commissioner Gregory suggested making additional space for an EMS bunker room and a larger office.

Regarding the Gear Policy, Commissioner Jackson advised the Board that he had spoken with Brian Danowski and was told that full time medics share coats and helmets and that there is a variety of sizes.  A full time medic, off probation, is issued an EMS jacket.  Department members are issued an EMT helmet and jacket.  The Board is considering issuing boots.

NEW BUSINESS

Commissioner Jackson reminded the Board that gear cleaning should be discussed further at a Workshop.  He also advised the Board that 7-6-2 needs refurbishing.

First Assistant Chief Glenn Bullock advised the Board that Scott Davonski and Tyler Davonski had resigned from the Department and that a letter will be forthcoming.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the resignations of Scott Davonski and Tyler Davonski from the Department, pending the return of all District property issued to them.  Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, granting permission for the Department to use a portion of the Main Firehouse and the Parking Lot for Holiday on Main 2025, on December 6, 2025 with the following being off limits:  use of the building’s electricity by vendors participating in the function will not be allowed and the bathrooms on the second floor will be locked and unavailable for public use.  Approved 5-0.

A letter will be forwarded to the Chief and the Committee advising them of the restrictions.

A Workshop was scheduled for Thursday, August 28, 2025, at 7:00 p.m.

At 8:05 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 5-0.

Submitted by

Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for August 4, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District.
• Updated the sign.
• Rugged laptops work as they should.
• 5 Triband portables and 2 mobile radios are in and installed and in service.
• Ladder testing is complete.
• I Pad dock and brackets for 12 on order
• RPZ inspection complete
• Ordered webbing and radio straps for 16 and 17
• Ordered new cord for the Fan on 7-6-1

Topics for discussion:

Pack updates: We have 44 bottles we can sell for $275.each

                        We have 6 2007 edition Scott Pack’s $500.each

                        We have 4 2002 edition Scott Pack’s $200. Each

                        We have 13 1997 edition Scott Pack's $ Make an offer

We have a few new AV3000 HT masks, random sizes, $500 each and we will give you all the used ones.