November's Meeting Minutes 2025

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 6, 2025

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Edmund Densieski and Bob Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Glenn Bullock, Third Assistant Chief Alex Gladding, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report presented by Commissioner Gregory.

ITEMS FOR DISCUSSION

Commissioner Gregory presented the following proposals for the painting of the new and existing garage doors at the Main Firehouse:

            1.  G.F. Volz Jr. Carpenter  -  $3,460.00

            2.  Taurus Custom Painting Inc.  -  $5,400.00

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, accepting the proposal from G.F. Volz Jr. Carpenter for the painting of the new and existing garage doors at the Main Firehouse, in the amount of $3,460.00.  Approved 5-0.

MAINTENANCE REPORT

Maintenance Report dated 10/1/25 to 11/6/25 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a total cost of $1,901.75.  Approved 5-0.

REPORT DISCUSSION

The Treasurer will prepare the $200.00 check for the annual blood glucose testing license.

A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, authorizing the purchase of a printer/scanner for the EMS Office, at a cost not to exceed $300.00.  Approved 5-0.

After further discussion with Mr. Danowski, the Board decided not to purchase the service contract from Stryker.  Mr. Danowski advised the Board that neighboring ambulance services plan on keeping spares on hand for loan out.

After a brief discussion regarding the Stony Brook Mobile Stroke Unit, the Board agreed to participate in the program and will furnish a Memorandum of Understanding (MOU).

CHIEF'S REPORT

See attached report.

REQUESTS

A motion was made by Commissioner Despres, seconded by Commissioner Schaefer, accepting the proposal from PL Vulcan for bailout training for approximately fifteen (15) firefighters, at a total cost of $2,000.00.  Approved 5-0.

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, authorizing the purchase of CPR Books, at an approximate cost of $147.15.  Approved 5-0.

ITEMS FOR DISCUSSION

The Secretary advised the Chiefs that the Gear Policy was adopted at the October 9, 2025 meeting and that, as soon as she can, the Chiefs will be receiving a copy for their District Policy and Procedures Book.

Commissioner Gregory reminded the Chiefs that the items from the Seafood Party have not all been put away.  The Chief will follow up with the Committee.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.  Commissioner Jackson advised the Board that he spoke with Mr. Glass as to whether or not there would be a conflict with Second Assistant Chief Gregory’s company, PL Vulcan, to be used for the firefighter training.  Mr. Glass stated that Chief Gregory would be required to submit a letter to the Board.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the October 9, 2025 Regular Monthly Meeting and the October 14, 2025 2026 Proposed Budget Hearing and Special Meeting.  Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving the Abstracts of Bills for the General Fund consisting of 30 checks totaling $32,686.71 dated November 6, 2025.  A transfer from the Money Market to the Checking Account was not required.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Correspondence received including the following:

1.  Facility Usage Request from William Potter for a Child’s Birthday Party on November 15, 2025.

2.  An e-mail from the Southampton Town Board regarding their adoption of Res-2025-1182

OLD BUSINESS

Commissioner Jackson reminded the Board that 2026 Salaries will need to be discussed at the November Workshop.

Commissioner Jackson stated that Sand Pebble suggested that the Board not introduce a public relations firm to the Department regarding the construction.  Instead, they suggested that the District put something together.  Commissioner Jackson will take on this task and he will ask Cindy McNamara for tax guidance.

NEW BUSINESS

Workshop scheduled for November 25, 2025 at 7:00 p.m.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, granting permission for William Potter to use the Meeting Room on November 15, 2025 for a Child’s Birthday Party.  Approved 5-0.

At 8:00 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for November 6^th, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District.
• Updated the sign.
• Ordered Firefighting Helmets
• “HERO” sign at the east end of the district has been driven through and needs to be replaced. We do not have a sign in the back building.
• Windshields repaired on 17 and 32 vehicles and replaced on 80 was covered by insurance.
• Quotes for the garage door paint. (Mr. Gregory has them)
• Firematic completed extinguisher inspection.
• Reprogrammed the 800 radios to add Southampton Village Fire.
• I attended the new NERIS class and started the on-boarding process. To be ready for the switchover.
• Installed Driver reminder stickers “Spotter reminder” in all the vehicles
• Ran 32’s vehicle to Commander for a battery problem.
• Sent Ian’s bunker pants out for repair

Topics for discussion:

Garage Door Paint

Chief's Report

    November District Request 

PL VOLCAN Bail out training: Firefighter bailout training is essential for ensuring member safety during extreme emergencies where traditional exits are compromised. By equipping members with the skills and confidence to perform rapid egress from elevated structures, the district fulfills its duty of care, aligns with NFPA standards. Approving this training not only reduces risk and liability but also demonstrates a proactive commitment to protecting lives and strengthens resilience under pressure.  

Cost: $2,000.00 (covers approximately 15 firefighters) 

               Requested by: Chief Bullock 

Discussions

Update on District gear policy?

Respectfully Submitted, 

Keith Phillips