East Quogue Fire District - Public Notice

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING

DECEMBER 26, 2017

The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson, at 7:00 p.m.  Present were Commissioners Allyn Jackson, Aaron Sacks, James Schaefer and Jennifer Davonski, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIRE HOUSE ATTENDANT REPORT

Mr. Schaffauer was not requested to attend the meeting.

EMS REPORT

Mr. Patel was not requested to attend the meeting.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

The Chiefs were not requested to attend the meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to accept the Minutes of the December 7, 2017 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

Ms. Knotoff stated that certain transfers would have to be made.  Resolutions were drawn up and state as follows:

2017-58.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $67.78 from Telephone - 270-001 to Office Supplies - 260-001.

2017-59.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $445.30 from Bank Charges - 460-001 to Office/Computer Maintenance/Supply - 450-001.

2017-60.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $115,359.18 remaining in the 2017 Budget to the Fund Transfer Account.

2017-61.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $25,000.00 from the 2017 Budget to the Communications Reserve Fund.

2017-62.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $40,000.00 from the 2017 Budget to the Building Reserve Fund.

2017-63.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $145,359.18 from the 2017 Budget to the Apparatus Reserve Fund.

2017-64.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $220,000.00 from the General Fund Money Market to the General Fund Checking Account.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting the adoption of Resolutions 2017-58 through 2017-64.  Approved 4-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Treasurer's Report as submitted.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence presented.

OLD BUSINESS

No discussion.

NEW BUSINESS

Commissioner Jackson stated that, since Michael Mattera is not a member of the Department and does not have a Class A uniform, perhaps the Board should consider some sort of Commissioner’s uniform.

ABSTRACT OF BILLS:

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the following abstracts of bills:

Abstract #2 of 3 for the Apparatus Fund in the amount of $238,503.84, consisting of 6 checks

Abstract #3 of 3 for the General Fund in the amount of $227,050.14, consisting of 28 checks            Approved 5-0.

At 7:45 p.m., there being no further business, a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, to adjourn the meeting.  Approved 4-0.

Submitted by:

Lorraine Gregory, Secretary

NOTICE TO BIDDERS

Please take notice that sealed bids for the sale of one (1) Pre-owned, “As Is”, 2006 Ford E350 Van, White Body with Red Side Stripe, mileage 18,518.5, VIN #1FBSS31L36DA37420 will be received by the Board of Fire Commissioners of the East Quogue Fire District, 465 Montauk Highway, P.O. Box 860, East Quogue, New York 11942 until 7:00 P.M. (prevailing time) on February 1, 2018, at which time the bids will be opened and read aloud.  Bids should be presented in a sealed envelope marked “Bid – 2006 Ford E350 Van”.  The minimum bid is $4,500.00.  The Board of Fire Commissioners reserves the right to reject any and all bids and to re-advertise for new bids in its discretion.

Dated:  January 5, 2018

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT

_________________________________

Lorraine Gregory

Fire District Secretary

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Aaron Sacks, Jennifer Davonski and Jonathan Erwin, Chief Scott Davonski, Second Assistant Chief David Rosante (left at 8:04 p.m.), First Responder Amit Patel (left at 8:00 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

Commissioner Sacks will take care of having Norske do the gutters and ice breakers on the Steel Building.

ITEMS FOR DISCUSSION

1. Noted.

2. Noted.

3. Noted.

4. Noted.

5. Mr. Schaffauer will be asked for recommendations.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested from Hammer Medical, at a total cost of $486.65.  Approved 5-0.

2. Tabled.
3. Tabled.

MAINTENANCE REPORT

The Work Order Report dated 11/02/2017 - 12/7/17 was presented to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of three (3) Marine Radios from Amazon, at an approximate total cost of $554.46.  Approved 5-0.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, granting permission for William Potter to use the Meeting Room on February 10, 2018 for an engagement party.  Approved 5-0.

2. The physical dates are scheduled for Saturday, February 3, 2018, from 9:30 a.m. to 11:30 a.m. and Monday, March 12, 2018 from 6:30 p.m. to 8:00 p.m.

3. To be discussed in Executive Session.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, accepting the Minutes of the November 2, 2017 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that the State Comptroller had done a mini-audit regarding the tax cap form and found it to be in order.

Ms. Knotoff advised the Board that she had received the following four audit proposals:

Cullen & Danowski  -  $11,200.00

Jones & Little  -  $7,500.00

Markowitz Fenelon  -  $9,250.00

EF PR Group  -  $6,960.00 (located in Buffalo, New York)

2017-50.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the Audit Proposal from Jones & Little, in the amount of $7,500.00.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the adoption of Resolution 2017-50.  Approved 5-0.

Ms. Knotoff advised the Board that certain transfers would have to be made.  Resolutions were drawn up and state as follows:

2017-51.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $13,708.00 from NYS Retirement – 600-001 to Repairs to Firematic Equipment – 200-001.

2017-52.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $8,000.00 from Fuel Gas Buildings – 280-001 to Repairs Buildings and Grounds – 220-001.

2017-53.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $1,000.00 from Lights – 280-001 to Telephone – 270-001.

2017-54.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $1,499.09 from Fire Prevention – 330-001 to Conventions/Meetings – 310-001.

2017-55.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $1,000.00 from Gas/Oil Vehicles – 300-001 to Medical Exams – 340-001.

2017-56.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $3,000.00 from Gas/Oil Vehicles – 300-001 to Uniforms Class A – 370-002.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the adoption of Resolutions 2017-51 through 2017-56.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Brendan Dickson and the probationary membership of Catherine Westra, a letter from Chief Davonski regarding Randy Kracke and enclosing a copy of his letter to Randy Kracke and a fuel oil bid from Mendenhall Fuel (Note:  Fuel Oil Bid was not required this year.)

OLD BUSINESS

Commissioner Erwin stated that he was thankful to have been able to serve on the Board all of these years and to have been part of doing good for the community.

Commissioner Sacks advised the Board that the new ambulance should be delivered by the end of the month and that he, Chief Davonski, First Assistant Chief Flynn and Butch Danowski would be going to Wisconsin in January to inspect the new pumper.

After a brief discussion regarding the refurbishing of the 1998 Seagrave Pumper - 7-6-8, a resolution was drawn up and states as follows:

2017-57.  BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $50,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the refurbishing of the 1998 Seagrave Pumper (7-6-8), Series 60, VIN #1FE9E0Q8T3WEST2070, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting adoption of Resolution 2017-57.  Approved 5-0.

A brief discussion ensued regarding the Town Board voting down The Hills.  Commissioner Sacks will prepare a letter to the Town Board expressing the District’s disappointment in the outcome of the vote.

Commissioner Jackson reminded the Board that the electrical inspection is not yet done, the roof repairs are on hold, the back fence needs repair and the Employee Manual is still being worked on.

Commissioner Jackson advised the Board that he had spoken with the Town Planning Department regarding the tower that is going up in the hills and was advised that there is nothing the District needs to do.  Commissioner Erwin asked Commissioner Jackson if the District will be given space on the tower and, if so, suggested getting that in writing.

NEW BUSINESS

After a brief discussion regarding the accident David Rosante had with his vehicle, a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the payment of $1,077.92 to Croce’s Body Shop, Inc. to cover the cost of the repairs to the vehicle damaged by Second Assistant Chief David Rosante’s District vehicle.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the resignation of Brendan Dickson pending the return of all District property issued to him.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the probationary membership of Catherine Westra in the Department.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 44 checks totaling $60,169.35 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account.  Approved 5-0.

At 8:46 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss the discipline of a member.  Approved 5-0.

At this point, Commissioner Sacks left the room.

At 9:10 p.m., a motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, calling the meeting out of Executive Session.  Approved 4-0.

At this point, Commissioner Sacks returned to the room.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, approving that a letter of reprimand be sent to Randy Kracke regarding his behavior at an incident that occurred on November 15, 2017 in the Firemen’s Room.  Approved 4-0.  Recused – Commissioner Sacks.

Chairman Allyn Jackson  -  Aye

Commissioner James Schaefer  -  Aye

Commissioner Jonathan Erwin  -  Aye

Commissioner Jennifer Davonski - Aye

At 9:15 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to adjourn the meeting.  Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

PUBLIC NOTICE

Please take notice that the Organizational Meeting of the East Quogue Fire District of the Town of Southampton, County of Suffolk, New York, for the year 2018 will be held on Thursday, January 4, 2018, at 7:00 P.M., at the East Quogue Firehouse, Montauk Highway, East Quogue, New York and that the Regular Monthly Meeting of the Board of Fire Commissioners will follow at 7:30 p.m.

Dated:  December 18, 2017

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

Drawer 860, East Quogue, NY 11942

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO

PERMISSIVE REFERENDUM

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on December 7, 2017 duly adopted the following resolution:

            BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $50,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the refurbishing of

the 1998 Seagrave Pumper (7-6-8), Series 60, VIN #1FE9E0Q8T3WEST2070, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated:  December 7, 2017

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By:  LORRAINE GREGORY

                                                            Fire District Secretary

   ANNUAL ELECTION OF

EAST QUOGUE FIRE DISTRICT

DECEMBER 12, 2017

PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire District will take place on December 12, 2017, between the hours of 5:30 PM and 9:00 PM at the East Quogue Firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York for the purpose of electing one Commissioner for a five year term commencing on January 1, 2018 and ending on December 31, 2022.

Candidates for the District Office of Commissioner shall file a petition signed by at least twenty-five (25) registered voters of the Fire District, which petition must be filed with the Secretary of the Fire District on or after November 10, 2017 but no later than November 22, 2017, on regular business days between the hours of 8:30 AM and 4:00 PM.  Such petition must contain the name and address of the candidate (the candidate’s legal residence, not a P.O. Box).  Petition forms may be obtained from the Fire District Secretary.

NOTICE is further given that the following proposition shall be presented to the qualified voters of the Fire District at said Annual Election:

PROPOSITION

SHALL the Defined Benefit Program established by the Length of Service Award Program as approved by the voters of the East Quogue Fire District, Town of Southampton, County of Suffolk, State of New York be amended to provide that the maximum number of years that may be earned in the plan be increased from 30 years to 40 years, such change bearing an estimated annual cost of $20,600.00, BE APPROVED?

All residents of the Fire District duly registered with the Suffolk County Board of Elections as of November 20, 2017 shall be eligible to vote.

Dated:  November 3, 2017

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By:  LORRAINE GREGORY

                                                                    Fire District Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 5, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Aaron Sacks and Jonathan Erwin, First Assistant Chief Scott Flynn, Second Assistant Chief David Rosante, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a total cost of $2,478.29 (Hammer Medical - $1,479.67, Boundtree - $119.07, Zoll Medical - $879.55).  Approved 4-0.

2. Commissioner Sacks will order.

3. Noted.

4. Noted.

Commissioner Schaefer advised the Board and Mr. Patel that a lot of outdated medications were removed from the ambulances and requested Mr. Patel to follow up on this with the On Call personnel.  Commissioner Sacks suggested that spot checks be done.

Commissioner Schaefer also advised the Board that the District needs to hire additional On Call First Responder personnel and that he will be more aggressive in obtaining resumes.

Mr. Patel left the meeting at 8:50 p.m.

MAINTENANCE REPORT

The Work Order Report dated 9/1/2017 - 10/4/17 was presented to the Board.

Commissioner Sacks advised the Board that the Brush Truck had been repaired.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Altair Gas Meter 12-volt Charger for 7-6-11 from Firematic Supply, at an approximate cost of $210.00.  Approved 4-0.

Request 2.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of EMS Gear for Stephanie Kober from Coastal Fire Systems, at an approximate cost of $595.32.  Approved 4-0.

Request 3.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of four (4) EMS Helmets from Coastal Fire Systems, at an approximate cost of $1,026.00 ($256.50 each).  Approved 4-0.

Request 4.  -  Cost is less than $100.00 and may be ordered directly by the Chief.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, authorizing the purchase of one (1) pair of boots for EMS Stephanie Kober, at a cost not to exceed $300.00.   Approved 4-0.

2. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, granting permission for Theodore Jankowski to use the Meeting Room on Sunday, October 29, 2017.  Approved 4-0.

3. No motion required for Training.

4. A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, granting permission for the Department to use the grounds for the Annual Christmas Tree Sale.  Approved 4-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the Minutes of the September 7, 2017 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that the 2018 Proposed Budget was filed with the Town and has been posted on the District’s website.  The Budget Hearing is scheduled for Tuesday, October 17, 2017, at 7:00 p.m. with a Special Meeting to immediately follow.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of a new desk chair for the Treasurer, at a cost not to exceed $200.00.  Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the Treasurer’s Report as submitted.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the SCWA regarding a hydrant installation at Shinnecock Avenue, a letter from the East Quogue Fire Department regarding the swearing in of Danielle Tasso and the resignation of Shaun Enright, an e-mail from the Town of Southampton regarding RES-2017-875 and a letter from the Town of Southampton regarding RES-2017-906 and RES-2017-907.

OLD BUSINESS

Commissioner Jackson requested the Secretary to forward a letter to the Town Supervisor and Town Board Members reaffirming the District’s position on The Hills.

Commissioner Sacks advised the Board that, at the September meeting, he had made an error in quoting the price for the gutter system for the Steel Building.  The proposal from DAG was $1,700.00, not $1,500.00.  A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the proposal from DAG for the installation of gutters on the Steel Building, at an approximate cost of $1,700.00.  Approved 4-0.  (Note:  The price was lower than that submitted by Martin’s Roofing/Siding - $1,850.00.)  Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, authorizing the lettering of the new 2017 Ford 350, at an approximate cost of $2,200.00.  Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, authorizing the changes to the specifications for the new Seagrave Pumper, at an approximate total cost of $19,349.70.  Approved 4-0.

2017-36.  -  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to Amend the Service Award Program of the East Quogue Fire District:

BE IT RESOLVED THAT:

The Defined Benefit Program established by the Length of Service Award Program as approved by the voters of the East Quogue Fire District, Town of Southampton, County of Suffolk, State of New York shall be amended to provide that the maximum number of years that may be earned in the plan be increased from 30 years to 40 years, such change bearing an estimated annual cost of $20,600.00.

AND BE IT FURTHER RESOLVED THAT:

The above resolution shall be presented to the voters of the East Quogue Fire District at the annual election thereof to be held on December 12, 2017, between the hours of 5:30 p.m. and 9:00 p.m. at the East Quogue Firehouse, 465 Montauk Highway, East Quogue, New York and that the Secretary of the Fire District is hereby directed to cause public notice of such election to be published in timely fashion, according to statutory prescription.

Such resolution to take effect as of the 1^st day of January, 2018 if approved by the voters of the Fire District.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting adoption of Resolution 2017-36.  Approved 4-0.

NEW BUSINESS

Commissioner Erwin advised the Board that he will not be running for re-election in December.

2017-37.  Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District, namely, Faith Erwin, Stephen M. Gregory, Jr. and Patricia Densieski be appointed to constitute the East Quogue Fire District Board of Elections for the 2017 Annual Fire District Election;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors, namely, Linda DeRosa, Patricia Despres and Theresa Gregory;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections. 

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting adoption of Resolution 2017-37.  Approved 4-0.

Commissioner Erwin also advised the Board that there is a Ford recall regarding 7-6-80. 

The recall has to do with CO coming through holes that have been drilled in the rear of the vehicle.  Ford will repair the holes.

Commissioner Erwin suggested declaring the old 7-6-6 car as surplus and to remove the lights.  The vehicle will be left in service until the new vehicle is in service.

2017-38.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the Ford Van - 7-6-6 as surplus property and to offer it up for sale.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-38.  Approved 4-0.

Commissioner Schaefer requested the Secretary to forward a letter to Rosemar thanking their workers for the respect they showed during Richard Carter’s funeral.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of thirty (30) sets of gloves and twenty (20) sets of hoods from Firematic Supply, at a cost not to exceed $4,200.00.  Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, accepting the resignation of Shaun Enright, pending the return of all District property issued to him.  Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 32 checks totaling $28,791.27 and the Building and Grounds Fund consisting of 1 check totaling $1,000.00 and to authorize the transfer of $40,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 10:17 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to adjourn the meeting.  Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

REQUEST FOR PROPOSALS

INDEPENDENT AUDITOR

            PLEASE TAKE NOTICE that, pursuant to a resolution of the Board of Fire Commissioners of the East Quogue Fire District, Town of Southampton, Suffolk County, New York, the Board of Fire Commissioners is seeking sealed proposals for the audit and review of Fire District finances for the fiscal year ending December 31, 2017.

Proposals will be received at the office of the Board of Fire Commissioners, P.O. Box 860, 465 Montauk Highway, East Quogue, New York 11942 until 5:00 p.m. (prevailing time) on the 21st day of November, 2017.

            Detailed specifications regarding audit requirements will be available at the Fire District Office during business hours on regular business days commencing immediately.

All persons submitting proposals must familiarize themselves with the audit requirements.  Proposers may telephone 631-653-5101 during regular business hours in order to receive an informational packet.

            Proposers are advised that the successful proposer must be licensed by all appropriate agencies to do the work required under the proposal and shall be required to provide proof of professional liability, liability and worker’s compensation (where applicable) insurance.

            The Board of Fire Commissioners reserves the right to reject all proposals and re-advertise for new proposals in its discretion.

Dated:  October 23, 2017

                                                                                BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            _____________________________________

                                                            By:  LORRAINE GREGORY

                                                                    Fire District Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 7, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:34 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Aaron Sacks, Jonathan Erwin and Jennifer Davonski, Chief Scott Davonski, First Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Attorney William F. Glass and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

Mr. Schaffauer presented the August 1, 2017 – September 7, 2017 Work Order Report.

Mr. Schaffauer left the meeting at 8:00 p.m.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. 2017-33.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Tim Randazzo as an On Call First Responder with an hourly pay rate of $20.00.

            A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-33.  Approved 5-0.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $453.55 (Moore Medical - $353.55, Aero/Teleflex - $100.00).  Approved 5-0.

2. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the renewal of the “When To Work” subscription for one year, at a cost of $200.00.  Approved 5-0.

3. Noted.

Mr. Patel left the meeting at 8:25 p.m.

MAINTENANCE REPORT

Commissioner Erwin will discuss the new van under Old Business.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Commissioner Sacks advised the Board that the following transfer would have to be made to cover the cost of the Rescue Tool requested by Chief Davonski:

2017-34.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $10,000.00 from Ambulance Equipment - 160-002 to Firematic Equipment - 160.001.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, accepting the adoption of Resolution 2017-34.  Approved 5-0.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, authorizing the purchase of one (1) Hurst “E-Draulic” Rescue Tool from Firematic Supply, at a cost of $26,650.00.  Approved 5-0.

Request 2.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of six (6) five (5) gallon containers of AFFF from Coastal Fire Systems, at a total cost of $636.00.  Approved 5-0.

Request 3.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, authorizing the purchase of six (6) Ben Franklin Fire Helmets with Goggles from Coastal Fire Systems, at a cost not to exceed $2,000.00.  Approved 5-0.

ITEMS FOR DISCUSSION

1. Chief Davonski advised the Board that he had requested and received two 9/11 Survivor Trees.  Seedlings from the World Trade Center “Survivor Tree” were cultivated by students from John Bowne High School in Queens, New York.  The trees were donated nationwide to firehouses in commemoration of the September 11, 2001 terrorist attack on the World Trade Center.  After a brief discussion, Commissioner Erwin was put in charge of the project.  It was suggested that one tree be planted at the Main Firehouse and one at Station 2.  A professional will be hired to plant the trees.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, authorizing the planting of the two (2) Survivor Trees by a professional landscaper, at a cost not to exceed $500.00.  Approved 5-0.

2. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, granting permission for the East Quogue Elementary School PTA to use the parking lot on Saturday, October 28, 2017, from 5:00 p.m. to 5:30 p.m., so that the children may assemble for the Halloween Parade.  Approved 5-0.

3. To be discussed under Old Business.

4. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, granting permission for Greg Celi (Red Knights MC Club) to use the Meeting Room on October 11, 2017 for a meeting and buffet dinner.  Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass will address the Board in Executive Session.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the Minutes of the August 3, 2017 Regular Monthly Meeting with noted correction – Videoconference instead of Teleconference.  Approved 5-0.

TREASURER'S REPORT

In Ms. Knotoff’s absence, the Secretary presented the Interim Treasurer’s Report and note (copy attached) to the Board.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Interim Treasurer’s Report as submitted.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department stating that Noel Feliciano had been sworn in and a letter from Chief Scott Davonski regarding the membership application for Danielle Tasso.

At 8:25 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss an unresolved membership issue.  Approved 5-0.

At 9:24 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, calling the meeting out of Executive Session.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, approving the probationary membership of Danielle Tasso in the Department.  Approved 5-0.

Commissioner Erwin - Yay

Commissioner Davonski - Yay

Commissioner Schaefer - Yay

Commissioner Sacks - Yay

Commissioner Jackson - Yay

OLD BUSINESS

Commissioner Erwin advised the Board that there was a nationwide recall on the new Ford van which has not yet been delivered to the District.  The van was shipped from the Texas dealer to Firematic.  Firematic’s local Ford dealer will not handle the recall.  Commissioner Erwin will have Mr. Schaffauer call Riverhead Ford to see what their response is.  The District has no paperwork on the vehicle and, therefore, cannot transport the van.  It can only be done by Firematic.  Mr. Glass advised the Board that the District should demand a refund and will prepare the letter.

Commissioner Sacks advised the Board that there was a minor change to the 7-6-1 specs and that Seagrave was charging $44.00 for the change.  Commissioner Sacks made a notation for the Treasurer not to pay the fee.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from JA Systems for the Millennium Expert Software Key Fob System, at a cost of $6,705.00.  Approved 5-0.

Commissioner Sacks presented proposals from Martin’s Roofing & Siding and DAG for the work that needs to be done on the roof.  There was a considerable difference in price and he will pursue this further.

Commissioner Sacks also presented proposals from Martin’s Roofing & Siding ($1,850.00) and DAG ($500.00 material, $1,000.00 labor) for the gutter system for the Steel Building.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the proposal from DAG for the installation of gutters on the Steel Building, at an approximate cost of $1,500.00.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of two (2) new computer work stations (Commissioners’ Room and Chiefs’ Room), at an approximate total cost of $2,600.00.  Approved 5-0.

After a brief discussion regarding the purchase of a new ambulance, a resolution was drawn up and states as follows:

2017-35.  BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $255,000.00 be expended from the Apparatus and Equipment Reserve Fund of said Fire District for the purchase of one (1) 2017 AEV Trauma Hawk F550 4x4 Stock/Demonstrator Unit and associated equipment, and be it

FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting adoption of Resolution 2017-35.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from Specialty Vehicles for one (1) 2017 AEV TraumaHawk F550 4 x 4 Stock/Demonstrator Unit ($228,396.00, less $18,500.00 for trade-in of 2006 PL Type III), at a cost of $209,896.00 and associated equipment, at an approximate cost of $29,000.00, subject to permissive referendum.  Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing Commissioner Aaron Sacks to attend the Association of Fire Districts of the State of New York Leadership Summit, October 12-14, 2017, in Saratoga Springs, New York, at an approximate total cost of $1,500.00.  Approved 5-0.

Commissioner Schaefer advised the Board that going to a 30 year LOSAP system would average out to a yearly increase of approximately $20,500.00+.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to put the 30 year LOSAP change to a taxpayer vote on December 12, 2017, in conjunction with the Commissioner’s Election.  Approved 5-0.  (Note:  Mr. Glass will prepare the ballot.)

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, to renew the Med CE Program, at a cost of $2,070.00.  Approved 5-0.

Commissioner Schaefer advised the Board that two of the parking lot drains are beginning to collapse.  A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing that Ken Rousell be hired to do the repairs as he had done previously, at an approximate total cost of $4,500.00.  Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, adopting the Proposed 2018 Budget in the amount of $1,422,000.00.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Abstract of Bills for the General Fund consisting of 38 checks totaling $34,313.03 and the Building and Grounds Fund consisting of 2 checks totaling $34,899.94 and to authorize the transfer of $55,000.00 from the Money Market to the Checking Account.  Approved 5-0.

At 10:17 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Sacks, to adjourn the meeting.  Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

Please click on the link bellow for this years budget.

eqfd budget 2018

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

           PLEASE TAKE NOTICE that a Public Hearing will be held on October 17, 2017 at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York.

            The purpose of the Public Hearing will be to permit public review of the proposed budget for the East Quogue Fire District for fiscal year 2018.

            PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has been filed with the Town Clerk and is available for review at that office and is also available for review at the Office of the Board of Fire Commissioners,

            Monday through Friday, between the hours of 9:00 a.m. and 4:00 p.m.

Dated:  September 26, 2017

BY ORDER OF THE BOARD

OF FIRE COMMISSIONERS OF THE

EAST QUOGUE FIRE DISTRICT

Town of Southampton

Suffolk County, New York

By:  Lorraine Gregory

       Fire District Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 3, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Aaron Sacks (Via Videoconference) and Jennifer Davonski, First Assistant Chief Scott Flynn, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

Attached as follows are copies of the required videoconference notifications made by Secretary Lorraine Gregory in Suffolk County, New York:

1. Media Notification to “Southampton Press – Western Edition”
2. District website posting
3. Town of Southampton website posting
4. Notice posted on the Main Firehouse entrance door

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. Martin’s Roofing has not yet submitted a proposal for the gutters and snow guards for the Steel Building.

2. After a brief discussion regarding the Minitor pagers, a resolution was drawn up and states as follows:

            2017-29.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare Nineteen (19) Low Band Minitor Pagers as surplus property and to offer them for sale to the Quogue Fire Department at $75.00 each.

            A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2017-29.  Approved 4-0.

3. A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from Fully Involved, in the amount of $1,055.00, to install 1/8” brushed aluminum on the rear wall of 7-6-8.  Approved 4-0.

Mr. Schaffauer presented the July 1, 2017 – August 2, 2017 Work Order Report.

Mr. Schaffauer left the meeting at 8:00 p.m.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. 2017-30.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the resignation of Lindsay Campbell and to remove her from the On Call First Responder Rolls.

            A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-30.  Approved 4-0.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $907.63 (Hammer Medical - $496.50, Moore Medical - $411.13).  Approved 4-0.

2. Noted.

3. Noted.

Mr. Patel left the meeting at 8:48 p.m.

MAINTENANCE REPORT

Commissioner Erwin was not in attendance.  The Work Order Report was previously submitted by Mr. Schaffauer.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Tabled.

Request 2.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing Amit Patel, Kevin Quinn and Garrett Benham to attend the EMS Vital Signs Conference, October 25-29, 2017, in Rochester, New York, at a total cost not to exceed $3,000.00.  Approved 4-0.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, granting permission for Lance Mion to use the Meeting Room on October 13, 2017, 5:00 p.m. to 8:00 p.m., for the Westhampton Beach Varsity Football Team Dinner.  Approved 4-0.

2. Noted.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Minutes of the July 6, 2017 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

The Board advised Ms. Knotoff that they were not interested in upgrading the Avaya phone system.

A second Budget Workshop was scheduled for August 23, 2017 at 7:30 p.m.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted, with explanation.  Approved 4-0.  (Note:  Ms. Knotoff explained to the Board that she had experienced computer problems with the Budget Detail Report.)

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the probationary membership of Noel Feliciano, a letter from the Town of Southampton regarding Town Resolution 2017-701, a Registration Packet from the Association of Fire Districts of the State of New York regarding the October 12-14, 2017 Leadership Summit, in Saratoga Springs, New York, an order form from Looseleaf Law Publications regarding the EMS & Fire Personnel Legal Guide to NYS Town Law Updates and a copy of the response letter sent by William F. Glass, Jr., Esq. to Mark D. Gregory.

OLD BUSINESS

Commissioner Schaefer reminded the Board that it needs to discuss whether or not to extend the LOSAP system.  Commissioner Sacks will contact Vince and Cathy to set up a conference call to discuss the matter.

Commissioner Jackson advised the Board that the second boiler installation was almost complete.

Commissioner Jackson also advised the Board that the electrical inspection report for Station 2 was not yet available.

Commissioner Jackson presented a proposal from Father and Son Chimney East Inc., in the total amount of $3,600.00, for the installation of stainless steel liners and chimney caps/screens.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the proposal from Father and Son Chimney East Inc. for the installation of two stainless steel liners ($3,250.00) and two chimney caps/screens ($350.00), at a total cost of $3,600.00.  Approved 4-0.

NEW BUSINESS

Commissioner Davonski advised the Board that Jennifer Lehman has been late twice because she overslept and, if it happens again, she will be taken off the On Call First Responder rolls.

Commissioner Schaefer stated that he would like the Board to hire three additional On Call First Responders instead of two.

After a brief discussion regarding the old Bach oil fired hot water heater, a resolution was drawn up and states as follows:

2017-31.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the Bach oil fired hot water heater as surplus property and to offer it “as is” to the Department members.  (Note:  The Secretary will forward a letter to the Chief.)

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2017-31.  Approved 4-0.

Commissioner Jackson advised the Board that he spoke with Billy Smith regarding Mr. Smith’s parent’s house.  Mr. Smith will keep him apprised.  Commissioner Jackson also advised the Board that he spoke with Tom Mendenhall and that Tom will speak to his sister regarding her property.  Commissioner Jackson stated that there is a County easement regarding water drainage between the Smith and Mendenhall houses.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the purchase from Looseleaf Law Publications of two copies of the EMS & Fire Personnel Legal Guide to NYS Town Law Updates, at a total cost of $72.35.  Approved 4-0.

2017-32.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to

adopt the abbreviated version of the MU-1 for Fire Districts as prepared by Joyce Petkus, Regional Director New York State Fire District Officers Association together with Maria McCashion of the New York State Archives.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2017-32.  Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the probationary membership of Noel Feliciano in the Department.  Approved 4-0.

Commissioner Jackson stated that Mr. Glass had advised him that the Board does not have to give a reason when it does not accept an individual for membership in the Department.

After further discussion which ended in a stalemate, Commissioner Jackson tabled the decision on Danielle Tasso.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving three members of the Board (Commissioner James Schaefer, Treasurer Nancy Knotoff, Secretary Lorraine Gregory) to attend the Association of Fire Districts of the State of New York Leadership Summit, October 12-14, 2017, in Saratoga Springs, New York, at an approximate total cost of $4,500.00.  Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Abstract of Bills for the General Fund consisting of 33 checks totaling $40,676.34 and the Apparatus Fund consisting of 1 check totaling $431.42 and to authorize the transfer of $75,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 8:48 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, to adjourn the meeting.  Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO

PERMISSIVE REFERENDUM

NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on September 7, 2017 duly adopted the following resolution:

2017-35.  BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $255,000.00 be expended from the Apparatus and Equipment Reserve Fund of said Fire District for the purchase of one (1) 2017 AEV Trauma Hawk F550 4x4 Stock/Demonstrator Unit and associated equipment, and be it

FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated:  September 7, 2017

BY ORDER OF THE BOARD OF FIRE

                                                                        COMMISSIONERS OF THE

                                                                        EAST QUOGUE FIRE DISTRICT

                                                                        Town of Southampton, Suffolk County, New York

                                                                        _________________________________________

                                                                        By:  LORRAINE GREGORY

                                                                        Fire District Secretary

Please be advised that the Board of Fire Commissioners will be holding a Workshop on August 23, 2017, at 7:30 p.m., at the Main Firehouse, 465 Montauk Highway, East Quogue, New York.  The 2018 Fire District Budget will be discussed.

August 17, 2017

Board of Fire Commissioners

Lorraine Gregory

Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 6, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Aaron Sacks, Jonathan Erwin and Jennifer Davonski, Chief Scott Davonski, First Assistant Chief Scott Flynn, Second Assistant Chief David Rosante, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

No discussion.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. 2017-25.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the resignation of Alex Mullins and to remove him from the On Call First Responder Rolls.

            A motion was made by Commissioner Davonski, seconded by Commissioner Erwin, accepting adoption of Resolution 2017-25.  Approved 5-0.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a total cost of $862.64 (BoundTree Medical - $189.92, Moore Medical - $53.97, Zoll Medical - $618.75).  Approved 5-0.

2. Noted.

3. Commissioner Sacks stated that there was membership concern regarding transporting to hospitals outside the local area.  Responding members are tied up for hours on calls involving out of area transports.

Mr. Patel left the meeting at 9:30 p.m.

MAINTENANCE REPORT

Commissioner Sacks advised the Board that the boat is in need of repair and that he is waiting for a response from a vendor.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing up to six members to attend the Firehouse Expo, in Nashville, Tennessee, October 17-21, 2017, at an estimated cost of $3,000.00 per member to be paid from the Firefighter Training Account.  Approved 5-0.  (Note:  Commissioner Erwin and Firefighter Faith Erwin will be going and the Chief will check further with the membership.)

Ms. Knotoff reminded the Board that the budget hearing is scheduled for October 17, 2017 and, as stated in the June/July 2017 edition of “Fire District Affairs” (copy attached), a quorum of the Board should be in attendance.

Request 2.  -  Tabled.

ITEMS FOR DISCUSSION

1. Commissioner Sacks advised the Board that a dedicated computer was needed to handle the key fob system.  A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, approving the purchase of a dedicated computer for the key fob system, at a cost not to exceed $1,400.00.  Approved 5-0.

2. A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, approving that a letter be sent to the Town by Commissioner Jackson supporting the Chief’s request for a medevac landing zone at the former Turtle Bay property.  Approved 5-0.

3. Commissioner Sacks advised the Chief that progress is being made with the final items needed for the Firemen’s Room.  Commissioner Jackson advised the Chief that the Department will be responsible for the cost of some of the items.

4. Tabled.  Ms. Knotoff will contact Mr. Marmorale for information and the dollar amount.  A question arose regarding whether or not to consider additional money for LOSAP 2 to be considered in the 2018 budget.  Ms. Knotoff stated that we cannot figure the money into the budget when the item has not yet been put to a vote and the vote won’t be held until December 2017, if the Board decides to pursue this.

5. Commissioner Jackson stated that the District should be responsible for some of the expenses incurred for the 100^th Anniversary celebration.

6. The Chief advised the Board of the following (names withheld):

One member changed his classification;

One member cannot get cleared by his own doctor and is out on medical leave with    Class C status;

Two members suspended for not taking their physical – One of the members did take their physical and is off suspension; and

                        One made an Honorary Life Member.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Minutes of the June 1, 2017 Regular Monthly Meeting.  Approved 4-0.  Abstain 1.  (Commissioner Erwin was not in attendance at the June 1, 2017 meeting.)

With regard to the May 4, 2017 Minutes, the Board had previously approved the Minutes.  After the fact, the Secretary realized that the motion made regarding the NDI wording was a policy change and should have been a resolution.  Therefore, the motion was changed to Resolution 2017-20 with the Board’s approval of the wording.  Commissioner Sacks will revise the Policy and Procedures Manual.

TREASURER'S REPORT

The following motions were made after the fact:

A motion was made by Commissioner Davonski, seconded by Commissioner Erwin, authorizing the purchase and installation of new emergency lights on the new Ford Passenger Van, at a cost of $4,893.00.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing payment for the new Ford Passenger Van, at a cost of $40,058.00.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing Commissioner Sacks and Truck Committee members Ken Rousell and Anthony Danowski to travel to Wisconsin to inspect the new pumper, at a total cost of $2,378.30 (Transportation to/from Airport $150.00, Hotel - $397.80, Meals - $576.00, Airfare - $1,220.88, Cab Fare - $33.62).  Approved 5-0.

Ms. Knotoff advised the Board that expenditures must be approved by the Board before the money is spent, not after the fact.  The above three expenditures were not previously approved by the Board.

Ms. Knotoff advised the Board that the following transfers would have to be made.  Resolutions were drawn up and state as follows:

2017-26.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $35,000.00 from the Money Market Account to the Checking Account to pay for the new van.

2017-27.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $10,000.00 from VFBL – 640-001 to Repairs to Firematic Equipment – 200-001.

2017-28.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolves to transfer the sum of $5,000.00 from Firematic Maintenance/Supplies – 230-001 to Repairs to Firematic Equipment – 200-001.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, approving adoption of Resolutions 2017-26, 2017-27 and 2017-28.  Approved 5-0.

Ms. Knotoff advised the Board that there was a correction to the Firematic Purchase Order for the CO2 Meter.  The total cost was $235.00, not $100.00 as previously approved.  The cost of the item was more than anticipated and there were also shipping charges.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the additional cost of $135.00 in regard to the purchase of the CO2 Meter from Firematic.  Approved 5-0.

The Budget Workshop was scheduled for July 26, 2017 at 7:30 p.m.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the request of Mark Ryckman to become an Honorary Life Member, a letter from the Department regarding the probationary membership of Danielle Tasso, a letter from the Town of Southampton regarding East Quogue Development, LLC, Subdivision,

a letter from the Town of Southampton regarding the Monteverdi Subdivision and a letter from Mark D. Gregory requesting the Board to explain their findings in his personnel file (to be discussed in Executive Session).  The Secretary advised the Board that FOIL requests were received from Gemini Investigation Services and from Mark D. Gregory.

OLD BUSINESS

Commissioner Sacks presented a proposal from Arenz Heating & Air Conditioning for a heating and air conditioning system in the EMS Room and Radio Room.  A motion was made by Commissioner Davonski, seconded by Commissioner Erwin, accepting the proposal from Arenz for the installation of a dual zone heat pump and outdoor AC unit for the EMS Room and the Radio Room, at a total cost of $8,874.00.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the expenditure of up to $2,000.00 for the construction of a platform (labor only) and installation of a generator shield (Norske, Inc. - platform labor - $1,500.00, Celi Electric - Generac 7080 Display Shell - $393.45).  Approved 5-0.

Commissioner Sacks presented 13 pages of additions/deletions regarding the new pumper.  The additions/deletions amount to an additional $19,349.70 which Commissioner Jackson calculates is approximately 3+% over the original cost.  Two items could be deleted - the LED map light display ($1,699.00) and light strips down both sides of the cabin ($1,800.00).  Commissioner Erwin stated that the Board agreed on a stock item from a cooperative bid service and now three people have decided on items that is now making the truck a custom item.  His question - How far can we go with spec changes before Pierce or another supplier finds out what changes have been made to the stock vehicle?  Commissioner Jackson will contact Mr. Glass regarding the 3+% overage.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the additions/deletions for the new pumper, pending the recommendation of the District’s attorney, William Glass.  Approved 5-0.

NEW BUSINESS

Commissioner Davonski advised the Board that it should consider hiring another full time First Responder and that this hiring would have an impact on the 2018 budget.

The Board reviewed the Monteverdi Subdivision and had no recommendations to make at this time.  With regard to the East Quogue Development Subdivision, Commissioner Jackson preferred to hold the response until a future date.  The Secretary reminded him that the letter was received prior to the July meeting and should be addressed.  The response deadline is July 13, 2017 and the Board must respond in a timely manner.  If the Board did not respond by the 13th, it would have no right to protest items that it did not agree with.  After review of the site plan, the Board had no recommendations to make at this time.  The Secretary will respond to both Subdivision letters with the usual letter enclosing the District’s List of General Requirements.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, regarding the membership of Danielle Tasso into the Department.  Approved 2-3.

Commissioner Jackson – Nay

Commissioner Sacks - Yay

Commissioner Schaefer – Nay

Commissioner Davonski - Yay

Commissioner Erwin - Nay

Commissioner Jackson will discuss this with Mr. Glass regarding the letter of response to the Department and Danielle Tasso.

A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, tabling the decision on Danielle Tasso, pending advice from Mr. Glass.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 36 checks totaling $55,116.40 and the Apparatus Fund consisting of 3 checks totaling $1,532.28 and to authorize the transfer of $75,000.00 from the Money Market to the Checking Account.  Approved 5-0.

At 9:30 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, calling the meeting into Executive Session to discuss disciplinary matters.  Approved 5-0.

At this point, Mr. Patel, First Assistant Chief Scott Flynn and Second Assistant Chief left the meeting room.  Ms. Knotoff and Mrs. Gregory were instructed by Commissioner Jackson to go home.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

PUBLIC NOTICE

Please be advised that the Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District scheduled for Thursday, August 3, 2017, at 7:30 p.m. will be teleconferenced from Cross Timbers Marina at Skiatak Lake, Oklahoma.  The teleconferenced meeting is open to the general public.

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 1, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Aaron Sacks and Jennifer Davonski, Chief Scott Davonski, Second Assistant Chief David Rosante, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. Tabled.  Commissioner Jackson will handle.

2. Tabled.

3. Commissioner Sacks will review the Minitor V Pager inventory.  A decision will be made at a later date as to whether or not the pagers will be sold to the Quogue Fire Department.

Mr. Schaffauer left the meeting at 7:50 p.m.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $849.40 (Hammer Medical - $523.22, Moore Medical - $281.55, Zoll Medical - $44.63).  Approved 4-0.

2. Noted.

3. Commissioner Sacks will seek proposals for a combination AC/heater.

Mr. Patel left the meeting at 8:30 p.m.

MAINTENANCE REPORT

Commissioner Sacks advised the Board that the boat can be used in an emergency, but that it should not be left in the water.

Commissioner Jackson advised the Board that 7-6-11 is out of service.

Mr. Schaffauer suggested installation of diamond plate on the back step of 7-6-8.

Work Order Report dated May 1, 2017 – June 1, 2017 was presented to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase from Westhampton True Value Hardware of assorted hand tools and equipment for 7-6-7, at an estimated cost of $400.00.  Approved 4-0.

ITEMS FOR DISCUSSION

1. To be discussed in Executive Session.

2. To be discussed in Executive Session.

3. To be discussed in Executive Session.

4. Mr. Schaffauer will call JA Systems to have them update the system.

5. Commissioner Sacks will request Arenz to do the yearly AC maintenance.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting the Minutes of the May 4, 2017 Regular Monthly Meeting.  Approved 3-0  Recused – 1.  (Note:  Commissioner Sacks was not in attendance at the May 4, 2017 meeting.

TREASURER'S REPORT

Ms. Knotoff presented the Management Letter and Report from Jones, Little & Co.  A notation was made about members properly signing in on the Point Sheet.

Ms. Knotoff advised the Board that the following transfers would have to be made.  Resolutions were drawn up and state as follows:

2017-23.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $5,000.00 from Ambulance Equipment – 160-002 to Repairs to Firematic Equipment – 200-001.

2017-24.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $5,000.00 from Firematic Equipment – 160-001 to Repairs to Firematic Equipment – 200-001.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving adoption of Resolutions 2017-23 and 2017-24.  Approved 4-0.

Ms. Knotoff asked the Board to review and update the outstanding Purchase Orders list.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from SCWA regarding the backflow testing of the Main Firehouse and Station 2 (Note:  The Secretary will forward a letter to LA Water requesting them to do the testing.), an e-mail from the Hampton Point Association requesting use of the Meeting Room on July 29, 2017 and a letter from Appraisal Affiliates enclosing the Maintenance Service Report 1/1/16 – 12/31/16.

OLD BUSINESS

Commissioner Sacks advised the Board that the contract for the purchase of the new pumper contains misspellings.  The contract will be redone and forwarded to the Board.

Commissioner Jackson advised the Board that, after negotiations, EMTEC reduced the balance due to them from $8,600.00 to $6,000.00.

Commissioner Jackson also advised that there is no progress with the Town’s CAD System.  Commissioner Sacks advised that there are problems and about half have been solved.

Commissioner Jackson stated that Ed Seltenreich, the electrical underwriter, has not yet completed his inspection of Station 2 and will provide a complete report on both buildings, including photos, as soon as he is done.  A workshop will be held to discuss the work that needs to be done.

Commissioner Jackson also stated that the LED project is done and that the boiler project has not been done.

Commissioner Jackson reminded the Chief that an Unusual Occurrence Report must be submitted for motor vehicle accidents and slight mishaps.  Commissioner Schaefer advised the Board that he had completed one for the accident that he had on May 17, 2017 involving the ambulance.

Commissioner Jackson presented a proposal from Westhampton Tree Works for cleanup and shrubbery trim work at the Main Firehouse and Station 2.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the proposal from Westhampton Tree Works for the cleanup and shrubbery trim work at the Main Firehouse, in the amount of $1,150.00 and Station 2, in the amount of $1,195.00.  Approved 3-0.  Recused – 1.  (Note:  Commissioner Sacks is a relative of the business owner.)

Commissioner Sacks advised the Board that he is waiting for additional proposals for the roof repair.

Commissioner Sacks also advised the Board that, with regard to the Firemen’s Room, there are a few items that need to be done and that there is approximately $3,000.00 left in the budget.

Commissioner Jackson stated that he is waiting for Commissioner Erwin’s response regarding prioritizing the work that needs to be done.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Audit Report as submitted by Jones, Little & Co.  Approved 4-0.

NEW BUSINESS

Commissioner Davonski requested that the paid staff receive two hours pay while taking the EPCR training.  Approved 4-0.

Commissioner Davonski advised the Board that the District’s ambulances passed Brian Sherwood’s inspection.

Commissioner Jackson advised the Board that he had prepared an outline of the projects that need to be done and would like the Board to review and prioritize.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, approving the Abstract of Bills for the General Fund consisting of 41 checks totaling $60,395.33 and the Building & Grounds Fund consisting of 5 checks totaling $7,835.26 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 8:30 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss disciplinary action.  Approved 4-0.

At this point, Mr. Patel and Ms. Knotoff left the building.  Mrs. Gregory went to her office.

At approximately 9:00 p.m., Commissioner Jackson advised Mrs. Gregory that the meeting was adjourned.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

Note:  At the conclusion of the Executive Session, the Secretary was not asked to rejoin the Regular Monthly Meeting to tape record and take notes regarding the motion to close the Executive Session, the motion regarding the action to be taken as a result of the Executive Session and the motion for adjournment of the Regular Monthly Meeting.

According to Commissioner Jackson, the results of the Executive Session were noted on a copy of the Chief’s Report as follows:

“Item # 1  Vote to agree with Chief request for suspension of time from incident to District meeting.  All reinstated letters to follow.

Item 2 & 3  to be handled by Chief no resolutions needed.”

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 4, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:46 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Jonathan Erwin and Jennifer Davonski, Chief Scott Davonski, First Assistant Chief Scott Flynn, Second Assistant Chief David Rosante, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.  (Note:  The meeting started late due to the fact that representatives from Hometown Insurance addressed the Board regarding the LOSAP program.)

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 4-0.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $2,209.71 (Teleflex EZ IO Needles - $1,100.00, EMP - $609.84, BoundTree Medical - $499.87).  Approved 4-0.

2. Commissioner Davonski gave Mr. Patel a meter that was on hand.

3. Commissioner Davonski will follow up with Commissioner Sacks.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the EMS Report as submitted.  Approved 4-0.

Mr. Patel left the meeting at 8:58 p.m.

MAINTENANCE REPORT

Commissioner Erwin stated that the transmission for 7-6-11 is on order.

Work Order Report dated April 1, 2017 – May 4, 2017 was presented to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Purchase is under $100.00.  Chief may purchase on his own.

Requests 2. and 3.  -  A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, authorizing the purchase from Firematic of one (1) Rhyno 2 Windshield Cutter Kit, at a cost not to exceed $650.00 and one (1) MSA CO Meter, at an approximate cost of $200.00.  Approved 4-0.

ITEMS FOR DISCUSSION

1. Noted.

2. Noted.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                

3. A resolution was drawn up and states as follows:

2017-20.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to follow the guidelines and wording of NDI for the Classification of Firefighters Policy and to eliminate Class D.  The Classifications are as follows:

Class A – Cleared Medically:  ACTIVE – Able to perform ALL functions of Interior and Exterior Firefighting including the following:  Use of SCBA, Firefighting, Hurst Tool use, Rapid Intervention Team, EMS, Incident Command Management, Traffic Control and other strenuous work.  Driving all Department vehicles during emergency and non-emergency functions.  Members in this category must undergo an annual Mask Fit Test and also be SCBA qualified.

Class B+ - Medically Cleared:  ACTIVE – Able to perform ALL functions of Exterior Firefighting including the following:  EMS, Traffic Control and other strenuous work.  Driving all Department vehicles during emergency and non-emergency functions.  SCBA Qualified.

Class B – Cleared Medically:  ACTIVE – Able to perform ALL functions of Exterior Firefighting including the following:  EMS, Traffic Control and other strenuous work.  Driving all department vehicles during emergency and non-emergency functions.

Class C+ - Medically Cleared:  ACTIVE – Restricting from Classs A and B duties.  May drive Fire Police Vehicles and Car/SUV’s during emergency/non-emergency functions.  May perform committee work and administrative duties.  May function as traffic control/Fire Police.

Class C – RESTRICTED – Restricted from all Class A, B and C work.  May perform committee work administrative duties only.  May not drive Department vehicles.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting adoption of Resolution 2017-20.  Approved 4-0.

4. Rectified.

5. A resolution was drawn up and states as follows:

2017-21.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare thirty (30) sets of Turnout Gear (pants and coats), as designated by Chief Scott Davonski, as surplus property and to authorize the Chief to donate the gear to the Alfred, New York Fire Department.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-21.  Approved 4-0.

6. Waiting for delivery of fobs.

7. Repairs have been completed.

8. Commissioner Jackson will speak with Commissioner Sacks regarding the renovations.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson stated that Mr. Glass had advised him to wait until being contacted by EMTEC.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Erwin, accepting the Minutes of the April 6, 2017 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

Ms. Knotoff reminded the Board that, according to the NYS Retirement System Regulation 315.4, participating employers are required to submit a Resolution to the New York State and Local Retirement System for all officials who are members within 180 days of the start of any new or subsequent term of office served on or after August 12, 2009.  Therefore, the Board needs to adopt a Standard Workday and Reporting Resolution regarding Ms. Knotoff’s work hours.  A copy of the Resolution and an Affidavit of Posting are required to be submitted to the New York State Comptroller’s Office.

2017-22.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that for purposes of the New York State Retirement System (i) the standard work day for the elective position of Treasurer shall be six (6) hours per day part time; (ii) the expiration of the term of office is December 31, 2019; (iii) the East Quogue Fire District maintains an actual daily record of time worked by the Treasurer for three consecutive months and based on the current log, the Treasurer’s position required fifty four (54) hours per month and (iv) the position of Treasurer is a part time position with a monthly salary of $1,287.50; and

Be it further resolved, that the person elected to the position of Treasurer is Nancy Knotoff, NYS Retirement System Registration Number 0906710-9 and that her term of office began on January 1, 2017 and ends on December 31, 2019.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-22.  Approved 4-0.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Mark Ford and the probationary membership of Taylor Tanis.

OLD BUSINESS

Commissioner Erwin stated that the new van will be delivered in a few weeks.

Commissioner Jackson advised the Board that the underwriter’s electrical inspection was done and there are only minor issues, nothing major.  The written report will be reviewed at a Workshop.

NEW BUSINESS

The Board agreed that the vehicles should all be detailed.

Commissioner Jackson advised the Board that he had prepared an outline of the projects that need to be done and would like the Board to review and prioritize.

Commissioner Jackson also advised the Chief that an account had been opened with the new Coastal gas station.

Commissioner Schaefer stated that the basement is more organized with the new shelving system, but there are still items that need to be discarded.

After a brief discussion regarding landscaping maintenance of the Main Firehouse and Station 2, the Board decided to seek proposals for the work to be done by professionals.  By doing this, it will free up Dave to concentrate on the Radio Room activities and paperwork.  Jack will also have more time for building maintenance.

The Secretary advised the Board that, after the Treasurer had reviewed the life insurance bill from Hometown, she found several discrepancies regarding the membership list and beneficiaries.  Commissioner Schaefer will contact Hometown to discuss the discrepancies.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 47 checks totaling $53,350.05 and the Building & Grounds Fund consisting of 1 check totaling $220.00 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 8:58 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting.  Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                        Lorraine Gregory, Secretary

2017-21.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that for purposes of the New York State Retirement System (i) the standard work day for the elective position of Treasurer shall be six (6) hours per day part time; (ii) the expiration of the term of office is December 31, 2019; (iii) the East Quogue Fire District maintains an actual daily record of time worked by the Treasurer for three consecutive months and based on the current log, the Treasurer’s position required fifty four (54) hours per month and (iv) the position of Treasurer is a part time position with a monthly salary of $1,287.50; and

Be it further resolved, that the person elected to the position of Treasurer is Nancy Knotoff, NYS Retirement System Registration Number 0906710-9 and that her term of office began on January 1, 2017 and ends on December 31, 2019.

I, Lorraine Gregory, Secretary of the East Quogue Fire District, Suffolk County, State of New York, do hereby certify that the above Resolution 2017-21 was adopted by the East Quogue Board of Fire Commissioners at the Regular Monthly Meeting held on May 4, 2017.

_____________________________________ 

Lorraine Gregory

Secretary

East Quogue Fire District

County of Suffolk

State of New York

Dated: May 8, 2017