May's Meeting Minuets 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 3, 2018

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer and Michael Mattera, First Assistant Chief Scott Flynn, First Responder Amit Patel (left at 8:15 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the purchase of a Model #20378 Toro 22” Variable Speed Self-Propelled Mower from Loper’s, at a cost of $319.00. Approved 4-0.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested, at a total cost of $1,053.92 (BoundTree Medical - $684.89, Moore Medical - $369.03). Approved 4-0.

2. 2. The MedixSafes are not available on State Bid and will be ordered from a supplier.

MAINTENANCE REPORT

Work Order Report dated 4/5/18 to 5/3/18 was submitted to the Board.

Commissioner Sacks advised the Board of the following:

7-6-8 - Progress.

7-6-11 - Back in service.

7-6-16 - Back from auto body shop. Out-of-service tomorrow to have AC repaired.

Marine 1 - Back in service by end of week or beginning of next week.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of straps for the hose packs on 7-6-1 and 7-6-5/8 from Coastal Fire Systems, at a total cost of $223.00. Approved 4-0.

Request 2. - A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of fifty five (55) Lock Boxes for the gear racks from Firematic Supply, at a total cost of $1,925.00 ($35.00 each). Approved 4-0.

Request 3. - A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, granting permission for the Meeting Room and apparatus to be used for the East Quogue Elementary School Kindergarten Class visit on May 18, 2018. Approved 4-0.

Request 4. - A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, granting permission for Brianna Gladding to use the Meeting Room on June 10, 2018 for a birthday party. Approved 4-0.

ITEMS FOR DISCUSSION

1. 1. Progress.

2. 2. Bid from Specialty Vehicles previously approved.

3. 3. Expected to be in service next week.

First Assistant Chief Flynn advised the Board that five members were sent e-mails regarding not having taken their physicals.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson brought up for discussion the clarification regarding the title for On Call First Responders. After a brief discussion, the Board decided to address the issue at the upcoming meeting of the Suffolk County Fire District Officers Association and to see if other Districts are experiencing the same problem with Civil Service. Depending on the outcome, the Association may be willing, on the part of the Districts, to forward a letter to Civil Service regarding the discrepancy. Ms. Knotoff advised the Board that when she submits paperwork to Civil Service and indicates “Call In” on the Civil Service form, the form is returned to her with “Call In” crossed out and “Part Time” written in.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Minutes of the April 5, 2018 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a Meeting Room request from the Hampton Point Association, a copy of the letter sent by the Suffolk County Department of Civil Service to William Glass, Esq. regarding the On Call First Responder job classification and a letter from the East Quogue Fire Department regarding the resignation of Steve Mangusso from the Department.

OLD BUSINESS

Commissioner Mattera presented a lease proposal from EBS for a Sharp Interactive Whiteboard. No further discussion.

Commissioner Schaefer reminded the Board that the fences at the Main Firehouse and Station 2 are in need of repair.

Commissioner Sacks presented proposals from Westhampton Tree Works for landscaping work to be done at the Main Firehouse and Station 2.

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, accepting the proposals from Westhampton Tree Works which include pruning, leaf clean up and five applications of lawn fertilization to the grounds at the Main Firehouse and Station 2, at a cost of $3,600.00. Approved 4-0. (Note: The Board chose not to include the tree removals in the acceptance of the proposals.)

Commissioner Jackson will get proposals for the detailing of the vehicles.

Commissioner Sacks presented a proposal from Avaya, in the amount of $20,705.00, for the upgrading of the phone system. After a brief discussion, a resolution was drawn up and states as follows:

2018-25. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $25,000.00 be expended from the Communications Reserve Fund of said Fire District for the replacement of the telephone systems at the Main Firehouse and the Substation, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Jackson, seconded by Commissioner Mattera, accepting adoption of Resolution 2018-25. Approved 4-0.

NEW BUSINESS

Commissioner Jackson suggested holding a drill with the Department members as an informational presentation as to what benefits are available to them as volunteers – Workers’ Compensation, LOSAP, gym membership, etc. A workshop was scheduled for May 23, 2018, at 7:00 p.m. for further discussion.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase and installation of a bronze plaque on 7-6-1, at an approximate cost of $500.00. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of 100 key fobs from JA Systems, at a cost of $5.00 per fob. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, granting permission for the Hampton Point Association to use the Meeting Room for its Annual Meeting on July 21, 2018. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the resignation of Steve Mangusso, pending the return of all of the equipment and materials issued to him by the District. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 37 checks totaling $77,503.78 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 8:53 p.m., there being no further business, a motion was made by Commissioner Mattera, seconded by Commissioner Jackson, to adjourn the meeting. Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary