EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING
FEBRUARY 1, 2018
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, Chief Scott Davonski, Firehouse Attendant David Schaffauer (left 7:50 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.
FIREHOUSE ATTENDANT REPORT
See attached report.
Bob Donohue will do the basic building maintenance while Messrs. Schaffauer and Ryckman are on vacation.
Commissioner Sacks will work with Mr. Schaffauer in getting a tri-pod light for 7-6-7.
ITEMS FOR DISCUSSION
See attached report presented by Commissioner Davonski.
EQUIPMENT AND SUPPLIES
No report submitted.
See attached report.
Request 1. - Tabled.
Requests 2, 3, 6 and 7. - A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of one (1) “Ramfan” EX50Li Rechargeable Battery-Operating Exhaust Fan for 7-6-1 from Firematic Supply, costing $3,795.00, the purchase of one (1) Akron 125 GPM Foam Educator for 7-6-1 from Firematic Supply, costing $652.10 and one (1) Hi-Band Radio with Remote Head, six (6) Portable Radios and Chargers (State bid), costing $17,597.00, for a total cost of $22,044.43. Approved 5-0.
Request 4. - Tabled.
Request 5. - A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of five (5) sets of Firefighter Turn Out Gear from Hi-Tech Fire & Safety (State bid), at an approximate cost of $16,000.00. Approved 5-0.
Request 6. - Tabled.
ITEMS FOR DISCUSSION
Mr. Glass not in attendance.
Commissioner Sacks brought up for discussion Mr. Glass’ opinion on establishing a Repair Reserve Fund. The Board decided not to pursue the idea.
At 8:26 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss Civil Service issues. Approved 5-0.
At 8:36 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Jackson, calling the meeting out of Executive Session. Approved 5-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to request Mr. Glass to prepare his opinion on the Civil Service issue. Approved 5-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the Minutes of the January 4, 2018 Organizational Meeting and the January 4, 2018 Regular Monthly Meeting. Approved 5-0.
Ms. Knotoff advised the Board that the auditor made note that the Board members had signed the Code of Ethics. However, she questioned whether or not the Department members signed the Code of Ethics.
Ms. Knotoff also advised the Board that the auditor stressed the fact that the District must have the required number of written quotes, documentation of verbal quotes and, when purchasing from State bid, copies of the State contracts and that the auditor also advised closing out purchase orders after three months.
A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
Miscellaneous correspondence was presented to the Board including a letter from the Town of Southampton Planning Board regarding the Lewis Road PRD Subdivision - Pre-Application and a Meeting Room request from Thomas Mendenhall for the Blue and Gold Cub Scout Dinner on May 19, 2018.
Commissioner Schaefer reminded the Board that the fence needs to be repaired on all sides and that the Board should consider what needs to be done in the Steel Building.
Commissioner Jackson reminded the Board that the basement door and basement storage space needs to be addressed.
With regard to the sale of the Ford Van, the Chief will prepare an ad for Facebook.
After a brief discussion regarding the proposal from RVI, a resolution was drawn up and states as follows:
2018-19. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from RVI – Rescue Vehicles, Inc. for the refurbishing of the 1998 Seagrave Pumper – 7-6-8, at a cost of $50,803.00.
A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, approving adoption of Resolution 2018-19. Approved 5-0.
Commissioner Sacks advised the Board that 7-6-1 had a few minor items that needed to be taken care of, including the seat belt adjustments (extra charge which the District will not be paying). The vehicle is now at RVI.
Commissioner Jackson suggested mounting the low band antenna around the hood area on the new ambulance to prevent it from being knocked off.
Commissioner Jackson advised the Board that he had been in contact with Avaya regarding the phone system. A new plan, replacing all of the old equipment, will cost about $130.00 per month for 60 months and, thereafter, a $102.00 monthly service fee. Commissioner Sacks suggested tabling a decision until after the upcoming conference to see what may be available from other vendors.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving up to six (6) (5 Board members and the Chief) to attend the Association of Fire Districts of the State of New York Spring Conference, April 18-21, 2018 in Albany, New York, at an approximate cost of $1,600.00 per person. Approved 5-0.
Commissioner Sacks will respond to the Town Planning Board regarding the Lewis Road PRD Subdivision – Pre-application.
The Secretary will notify Mr. Mendenhall that the Meeting Room is not available during the month of May. Availability would be in April or June.
ABSTRACT OF BILLS
A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 37 checks totaling $33,739.87 and the Abstract of Bills for the Apparatus Reserve Fund consisting of 5 checks totaling $1,908.21 and to authorize the transfer of $75,000.00 from the Money Market to the Checking Account. Approved 5-0.
At 9:29 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.
Lorraine Gregory, Secretary