East Quogue Fire District - Public Notice

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2019 Proposed Budget

Please click on the link and then click view to see 2019 budget information

2019 Budget Summary

2019 Budget Worksheet

2019 Budget Worksheet Appropriations pg3

2019 Budget Worksheet Appropriations pg4

Addendum to the 2019 Proposed Budget

 

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Monthly Meeting Minutes August 2018

EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING
AUGUST 2, 2018

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer and Michael Mattera, First Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer (left at 7:50 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

 

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. Commissioner Sacks stated that there may be a trade value and will check further.

2. A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Leaf Catcher Shoot for the John Deere mower, at a cost not to exceed $150.00. Approved 4-0.

3. A motion was made by Commissioner Jackson, seconded by Commissioner Mattera, authorizing the purchase of one (1) Electric Power Washer, at a cost not to exceed $360.00. Approved 4-0.

4. Noted.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested from Hammer Medical, at a total cost of $415.98. Approved 4-0. (Note: The request for the Stryker Laryngoscope was tabled until further clarification. The Stryker Stretcher Battery is categorized as Maintenance.)

MAINTENANCE REPORT

Work Order Report dated 7/5/18 to 8/2/18 was submitted to the Board.

Mr. Schaffauer advised the Board that Commander will be coming out again to fix the generator. They have been here several times and the problem has not yet been corrected. Ms. Knotoff advised the Board that she has not paid any of the bills received and that the District has a Service Contract and should not have been billed.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - Tabled.

Request 2. - Meter on hand and given to First Assistant Chief Flynn.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Mattera, seconded by Commissioner Jackson, granting permission for Brian Franks to prepare a grant for Wildland gear and equipment from the NYS DEC and that the Board agrees to match the fee of up to $1,500.00 for the grant writer if the Department receives the grant. Approved 4-0.

2. Progress.

3. Commissioner Sacks stated that the Chiefs and the Officers should provide the Board with the reasons why a boat is needed. Commissioner Jackson expressed his opinion that there is no need for a boat.

4. Commissioner Sacks stated that Chief Davonski should check with Commissioner Davonski regarding the status of the intercom system for 7-6-16.

A motion was made by Commissioner Sacks, seconded by Commissioner Mattera, authorizing the purchase of ten (10) pairs (assorted sizes) of Wildfire Firefighter Gloves, at a cost not to exceed $500.00. Approved 4-0.

Commissioner Sacks suggested that the purchase of new brush truck helmets might also be included in the grant.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Minutes of the July 5, 2018 Regular Monthly Meeting, with noted corrections. Approved 4-0.

TREASURER'S REPORT

After a brief discussion regarding time cards, Ms. Knotoff will contact Mr. Glass for clarification. Commissioner Sacks suggested that, after Mr. Glass makes his comments, Mr. Patel forward a memo to the On Call First Responders outlining Mr. Glass’ comments and that the On Call First Responders be required to confirm receipt of the memo.

Ms. Knotoff advised the Board that she will leave the Capital One bank accounts open until the new accounts with Bridgehampton National Bank are fully established.

A 2019 budget workshop was scheduled for August 23, 2018, at 7:30 p.m.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an order form from Looseleaf Law Publications for the 2019 EMS & Fire Personnel Updates.

OLD BUSINESS

Commissioner Schaefer presented a County Contract #FFFIR-062416 proposal from RFC (Residential Fences Corp.) for the replacement of the fences on the East and South sides of the property as follows:

Perimeter 6’ Fence – North Property Line $3,787.00 (East side of property)
Perimeter 4’ Fence – East Property Line $5,905.00 (South side of property) or
Perimeter 6’ Fence – East Property Line $7,815.00

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, accepting the County Contract #FFFIR-062416 proposals from RFC (Residential Fences Corp.) for the replacement of the fences as follows: Perimeter 6’ Fence – North Property Line - $3,787.00, Perimeter 4’ Fence – East Property Line - $5,905.00 or Perimeter 6’ Fence – East Property Line - $7,815.00. Approved 4-0. (Note: Commissioner Mattera will contact the homeowner on the East Property Line to see if they would prefer a 4’ or 6’ fence.)

Commissioner Jackson advised the Board that he had met with the Town’s representative, Stephen Troyd (Code Enforcement), regarding the emergency shelter at the East Quogue School. The Town is in favor of the shelter. Mr. Troyd has been in contact with the Red Cross, but Commissioner Jackson has no word as to what transpired. The school has not responded to Commissioner Jackson’s letter.

At 8:25 p.m., a motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss the proposed acquisition of real property. Approved 4-0.

At 8:30 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, calling the meeting out of Executive Session. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, accepting the proposal from RVI (Rescue Vehicles, Inc.) for custom shelving, a tray for the ram, pac mounts and securing of the portable pump for 7-6-7, at a total cost of $5,125.00. Approved 4-0.

Commissioner Jackson advised the Board that he had followed up on the project of replacing the old siren and mounting a new siren on the antenna. An electronic siren would cost approximately $15,000.00 – $17,000.00 and, in his opinion, was not as reliable as the mechanical. Federal makes two mechanical sirens and they cost much less than the electronic. Commissioner Jackson’s opinion is that the Board consider replacing the siren.

Commissioner Sacks advised the Board that he had been in contact with two wholesalers regarding the sale of 7-6-5. Neither of them have come out to see the vehicle. Commissioner Sacks sent information to one and was quoted a price of $12,000.00 to $20,000.00 depending on what equipment was on the vehicle. No equipment is included. The vehicle will be offered for sale to the wholesalers and advertised on Craig’s List.

A resolution was drawn up and states as follows:

2018-30. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the 1993 Seagrave1250 GPM Pumper, 7-6-5, as surplus property and to offer it for sale with a minimum offer of $15,000.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting adoption of Resolution 2018-30.

At 8:45 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, calling the meeting into Executive Session to discuss the proposed sale of equipment. Approved 4-0.

At 8:47 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, calling the meeting out of Executive Session. Approved 4-0.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the proposal from Firefighters Equipment of N.Y. for the annual turnout gear (coat and pants) inspection, at a cost of $11.00 per set. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the purchase of two (2) 2019 EMS & Fire Personnel Legal Guide to NYS Town Law Updates, at a total cost of $72.35. Approved 4-0.

 

 

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the July 25, 2018 Abstract of Bills for the Apparatus Reserve Fund consisting of 1 check amounting to $50,000.00, the Abstract of Bills for the General Fund consisting of 33 checks totaling $37,613.14, the Abstract of Bills for the Apparatus Reserve Fund consisting of 1 check amounting to $29,098.00 and the Abstract of Bills for the Communications Reserve Fund consisting of 1 check amounting to $22,145.00 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 9:05 p.m., there being no further business, a motion was made by Commissioner Mattera, seconded by Commissioner Jackson, to adjourn the meeting. Approved 4-0.

 

Submitted by
Lorraine Gregory, Secretary

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Notice of Public Hearing

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

 

 

            PLEASE TAKE NOTICE that a Public Hearing will be held on October 16, 2018 at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York.

            The purpose of the Public Hearing will be to permit public review of the proposed budget for the East Quogue Fire District for fiscal year 2019.

            PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has been filed with the Town Clerk and is available for review at that office and is also available for review at the Office of the Board of Fire Commissioners, Monday through Friday, between the hours of 9:00 a.m. and 4:00 p.m.

Dated: September 27, 2018

BY ORDER OF THE BOARD

OF FIRE COMMISSIONERS OF THE

EAST QUOGUE FIRE DISTRICT

Town of Southampton

Suffolk County, New York

By: Lorraine Gregory

       Fire District Secretary

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Monthly meeting minutes for July 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 5, 2018

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson and Jennifer Davonski, Chief Scott Davonski, Firehouse Attendant David Schaffauer (left at 8:11 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

 

 

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

  1. 1. Commissioner Sacks stated that there may be a trade value and will check further.
  1. 2. Noted.
  1. 3. Noted.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

  1. 1. A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested, at a total cost of $2,345.82 (Hammer Medical - $177.17, Zoll Medical - $1,706.25, BoundTree Medical - $462.40). Approved 3-0.
  1. 2. Noted.
  1. 3. Noted.
  1. 4. A resolution was drawn up and states as follows:

            2018-28. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the outdated ambulance safes as surplus property and to dispose of them.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting adoption of Resolution 2018-28. Approved 3-0.

  1. 5. A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, approving the purchase of Work T-Shirts for the Firehouse Attendant and the On Call First Responders, at a cost of up to $500.00. Approved 3-0.

MAINTENANCE REPORT

Work Order Report dated 5/3/18 to 7/5/18 was submitted to the Board.

With regard to the light bar on 7-6-7, Commissioner Sacks will review the light bar with the Chief and will then make a determination as to whether it can be repaired or replaced.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, authorizing the purchase of one (1) 18V Milwaukee Band Saw to replace the one in the Man vs. Machine Kit on 7-6-11, from True Value Hardware, at an approximate cost of $599.00. Approved 3-0.

Request 2. - A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, granting permission for the Department to hold the EMT Classes in the Meeting Room. Approved 3-0.

ITEMS FOR DISCUSSION

  1. 1. Expected to be in service by July 13, 2018.
  1. 2. The Board will discuss further at a future meeting or workshop.
  1. 3. Commissioner Davonski presented the following proposals for an intercom system for 7-6-16:

Specialty Fleet Services, LLC. - $1,028.25

(Intercom and Installation)

Integrated Wireless Technologies - $$1,093.00

(Intercom)

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the proposal from Specialty Fleet Services, LLC. for the purchase and installation of an intercom system on 7-6-16, in the amount of $1,028.25. Approved 3-0.

  1. 4. Commissioner Sacks stated that Mr. Glass had advised him that District funds may not be used to pay for a physical fitness program for the Ladies Auxiliary members. (Note: Several years ago, this question was posed to Mr. Glass and his advice was the same.)
  1. 5. Discussed under Maintenance.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

With regard to the Civil Service/On Call First Responder issue, Commissioner Jackson will discuss this with other Districts at the upcoming Suffolk County Fire Districts Meeting to see if they are having this problem with Suffolk County Civil Service.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting the Minutes of the June 7, 2018 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that the Audit Report had been filed and that the Secretary will be posting the Public Notice in the “Southampton Press – Western Edition”.

Ms. Knotoff also advised the Board that she spoke with representatives from Empire Bank (closest branch is in Shirley) and Bridgehampton National Bank (BNB) (local). After a brief discussion a resolution was drawn up and states as follows:

2018-29. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept Bridgehampton National Bank (BNB) as a depository for the District and that Nancy Knotoff, as Treasurer, be designated as the sole official to sign checks for the District and that checks amounting to more than $5,000.00 be signed by Nancy Knotoff, as Treasurer, and either Aaron Sacks, as Chairman, or Allyn Jackson, as Commissioner.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting adoption of Resolution 2018-29. Approved 3-0.

Ms. Knotoff brought up for discussion the upcoming conference of the Association of Fire Districts of the State of New York. After a brief discussion, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, granting permission for four (4) members of the Board to attend the upcoming Association of Fire Districts of the State of New York Annual Conference, in Saratoga Springs, New York, October 12-14, 2018, at an approximate total cost of $1,500.00 per member. Approved 3-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted. Approved 3-0.

 

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board. The Secretary advised the Board that a FOIL Request was received from OSHA regarding the recent fire at Loper’s.

OLD BUSINESS

Commissioner Jackson advised the Board that the storage cages in the basement are finished and suggested that the Department review the items presently stored in the basement and discard what is no longer needed.

Commissioner Sacks advised the Board that the new phone system installation is complete. Chief Davonski will notify all concerned regarding the new system.

NEW BUSINESS

After a brief discussion regarding allowing 7-6-11 to be used in Quogue to correct a problem the Quogue Fire Department is having with their siren, the Board unanimously decided not to loan the vehicle out because of the liability issue.

The Secretary will post a Public Notice in the “Southampton Press – Western Edition” regarding the 2019 Budget Workshop scheduled for July 25, 2018 and the possibility of a second workshop scheduled for August 22, 2018.

Commissioner Jackson reminded the Chief that it should be the goal to keep the On Call First Responders in the District, whenever possible, and not to send them out to neighboring districts if they were not needed. The Chief will handle.

At 8:40 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss the proposed acquisition of real property. Approved 3-0.

At 8:45 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Jackson, calling the meeting out of Executive Session. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 41 checks totaling $37,911.58 and the Abstract of Bills for the Apparatus Reserve Fund consisting of 1 check amounting to $7,350.00 and to authorize the transfer of $60,000.00 from the Money Market to the Checking Account. Approved 3-0.

At 9:45 p.m., there being no further business, a motion was made by Commissioner Davonski, seconded by Commissioner Jackson, to adjourn the meeting. Approved 3-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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Monthly Meeting Minutes June 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 7, 2018

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, Chief Scott Davonski, First Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer (left at 8:00 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

  1. 1. Noted.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

  1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested, at a total cost of $1,114.60 (Hammer Medical - $569.86, Moore Medical - $500.74, BoundTree Medical - $44.00). Approved 5-0.
  1. 2. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the renewal of the Zoll Extended Warranty on the 3X Series Monitors, in the amount of $3,953.25. Approved 5-0.
  1. 3. Noted.

MAINTENANCE REPORT

Work Order Report dated 5/1/18 to 6/6/18 was submitted to the Board.

Commissioner Jackson advised the Board that he had no updated information on the new 7-6-16’s AC issue. Commissioner Sacks advised that Ford came in and did a retro fit.

Mr. Schaffauer advised the Board that there is still a problem with Marine 1 regarding water coming into the boat.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Mattera, seconded by Commissioner Davonski, authorizing the purchase of seven (7) sets of Member badges and pins, at an approximate total cost of $225.00 per set. Approved 5-0.

Request 2. - A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of twenty (20) Ties and White Gloves, at a total approximate cost of $300.00. Approved 5-0.

Request 3. - Removed from Chief’s Report.

Request 4. - A motion was made by Commissioner Davonski, seconded by Commissioner Mattera, granting permission for Bill Potter to use the Meeting Room on July 11, 2018 for the Red Knights 25 monthly meeting. Approved 5-0.

ITEMS FOR DISCUSSION

  1. 1. Available the second week in July.
  1. 2. Mr. Schaffauer is monitoring.
  1. 3. Commissioner Davonski is waiting for price quotes.
  1. 4. Commissioner Jackson will discuss with Mr. Glass.
  1. 5. Physicals:

a.) Eric Rosante and David Rosante have not yet taken their physicals.

b.) If, after coming off of Military Leave, Eric Rosante has not had his physical, he will be considered a Class C firefighter and will have 30 days to complete his physical in order to be classified as an “A”. If he does not comply, he will be suspended.

           

c.) A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing Chief Davonski to suspend Second Assistant Chief David Rosante for not having taken his physical in a timely manner and to also suspend his use of the District’s vehicle.

            d.) Mark Rist and Lance Mion will be resigning from the Department.

At 8:05 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss a discipline matter. Approved 5-0.

At 8:18 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, stating that it is the Board’s opinion that Andrew Pisaneschi has served time for his suspension and that the Chairman will notify him, in writing, that his driving privileges are suspended until he has completed an EVOC course. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

With regard to Mr. Glass’ e-mail, Commissioner Sacks advised the Board that the Driver Training & Response Policy is already part of the District’s Policy and Procedures Manual.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting the Minutes of the May 3, 2018 Bid Opening – Stryker Power Loading System and Stretcher Upfit Kit and the May 3, 2018 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff asked the Board if the District would be willing to host a Retirement Workshop – all agreed.

Ms. Knotoff advised the Board that, because of banking rules, bank charges and the lack of interest on the accounts at the District’s present depository, she would like to research a more consumer friendly bank and, perhaps, consider transferring funds to that bank.

Ms. Knotoff also advised the Board that a transfer would have to be made. A resolution was drawn up and states as follows:

2018-26. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,308.54 from VFBL – 640-001 to Public Liability Insurance – 400-001.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting adoption of Resolution 2018-26. Approved 5-0.

Ms. Knotoff also reminded the Board that she had advised them, via e-mail, regarding the transfer of $2,500.00 to the Checking Account to cover Payroll.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the SCWA regarding the testing of the backflow devices at the Main Firehouse and Station 2 and a letter from the East Quogue Fire Department regarding the resignation of Garrett Benham from the Department.

OLD BUSINESS

Commissioner Schaefer advised the Board that he has not yet received proposals from the fence company.

If convenient for all, a meeting will be scheduled for Wednesday, June 20, 2018 with Hometown and the investment representatives. Commissioner Schaefer will coordinate the meeting.

Commissioner Jackson advised the Board that he will formulate letters to the School Board and the Town Board regarding setting up an emergency shelter at the school.

Commissioner Sacks advised the Board that the Cancer Care insurance premium would cost between $18,000.00 and $20,000.00.

After a brief discussion regarding the proposal from DJJ Technologies for the upgrading of the phone system, a resolution was drawn up and states as follows:

2018-27. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from DJJ Technologies for the upgrading of the phone system at the Main Firehouse and Station 2, at a total cost of $22,145.00.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting adoption of Resolution 2018-27. Approved 5-0.

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, accepting the proposal from Touchboards for one (1) Sharp PN-C703BPKG2 70” Interactive Display Bundle with PC and Cart, at a cost of $5,032.56. Approved 5-0.

Commissioner Sacks advised the Board that the Town’s Police Department Red Alert updates may be available by July.

Commissioner Sacks also advised the Board that Waterway will be doing the annual hose testing.

NEW BUSINESS

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the resignation of Garrett Benham from the Department, pending the return of all of the equipment and materials issued to him by the District. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Sacks, approving the Abstract of Bills for the General Fund consisting of 43 checks totaling $37,702.16 and to authorize the transfer of $65,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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Audit by the independent public accountant

PUBLIC NOTICE

 

 

 

            NOTICE IS HEREBY GIVEN that the fiscal affairs of the East Quogue Fire District for the period beginning on January 1, 2017 and ending on December 31, 2017, have been examined by an independent public accountant, and that the report of the external audit by the independent public accountant has been filed in my office where it is available as a public record for inspection by all interested persons. Pursuant to section 181-b of the Town Law, the Board of Fire Commissioners of the East Quogue Fire District shall prepare a corrective action plan in response to any findings contained in the annual external audit report within ninety days of receipt of such report and such response shall be filed in my office as a public record for inspection by all interested persons.

Dated: July 5, 2018

                                                                        BY ORDER OF THE BOARD OF

                                                                        FIRE COMMISSIONERS OF THE

                                                                        EAST QUOGUE FIRE DISTRICT

                                                                        Town of Southampton, County of Suffolk,

                                                                        State of New York

                                                                        _______________________________

                                                                        By: LORRAINE GREGORY

                                                                        Fire District Secretary

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2019 Budget Workshop

PUBLIC NOTICE

 

 

NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners will be holding a Workshop at the Main Firehouse, 465 Montauk Highway, East Quogue, New York on July 25, 2018, at 7:30 p.m., to discuss the 2019 Fire District Budget. If necessary, a workshop will also be scheduled for August 22, 2018, at 7:30 p.m.

Dated: July 5, 2018

                                                                        BY ORDER OF THE BOARD OF

                                                                        FIRE COMMISSIONERS OF THE

                                                                        EAST QUOGUE FIRE DISTRICT

                                                                        Town of Southampton, County of Suffolk

                                                                        State of New York

                                                                        __________________________________

                                                                        By: LORRAINE GREGORY

                                                                        Fire District Secretary

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Bid Opening Stryker Power load system

EAST QUOGUE FIRE DISTRICT

BID OPENING – STRYKER POWER LOADING SYSTEM

AND STRETCHER UPFIT KIT

MAY 3, 2018

 

The bid opening was called to order by Chairman Aaron Sacks at 7:15 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer and Michael Mattera, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

The following bid was received:

                        Specialty Vehicles - Power Load                    $23,923.00

                                                           Power Load Upfit

                                                             on existing cot $ 3,500.00

                                                           Labor                            $ 1,675.00

                                                           Total                             $29,098.00

After a brief discussion, a resolution was drawn up and states as follows:

2018-24. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the bid from Specialty Vehicles for the purchase and installation of a Stryker Power Load System and Stretcher Upfit Kit, in the total amount of $29,098.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the adoption of Resolution 2018-24. Approved 4-0.

At 7:20 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, to adjourn the bid opening.

Submitted by:

Lorraine Gregory, Secretary

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May's Meeting Minuets 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 3, 2018

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer and Michael Mattera, First Assistant Chief Scott Flynn, First Responder Amit Patel (left at 8:15 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the purchase of a Model #20378 Toro 22” Variable Speed Self-Propelled Mower from Loper’s, at a cost of $319.00. Approved 4-0.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

  1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested, at a total cost of $1,053.92 (BoundTree Medical - $684.89, Moore Medical - $369.03). Approved 4-0.
  1. 2. The MedixSafes are not available on State Bid and will be ordered from a supplier.

MAINTENANCE REPORT

Work Order Report dated 4/5/18 to 5/3/18 was submitted to the Board.

Commissioner Sacks advised the Board of the following:

7-6-8 - Progress.

7-6-11 - Back in service.

7-6-16 - Back from auto body shop. Out-of-service tomorrow to have AC repaired.

Marine 1 - Back in service by end of week or beginning of next week.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of straps for the hose packs on 7-6-1 and 7-6-5/8 from Coastal Fire Systems, at a total cost of $223.00. Approved 4-0.

Request 2. - A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of fifty five (55) Lock Boxes for the gear racks from Firematic Supply, at a total cost of $1,925.00 ($35.00 each). Approved 4-0.

Request 3. - A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, granting permission for the Meeting Room and apparatus to be used for the East Quogue Elementary School Kindergarten Class visit on May 18, 2018. Approved 4-0.

Request 4. - A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, granting permission for Brianna Gladding to use the Meeting Room on June 10, 2018 for a birthday party. Approved 4-0.

ITEMS FOR DISCUSSION

  1. 1. Progress.
  1. 2. Bid from Specialty Vehicles previously approved.
  1. 3. Expected to be in service next week.

First Assistant Chief Flynn advised the Board that five members were sent e-mails regarding not having taken their physicals.

 

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson brought up for discussion the clarification regarding the title for On Call First Responders. After a brief discussion, the Board decided to address the issue at the upcoming meeting of the Suffolk County Fire District Officers Association and to see if other Districts are experiencing the same problem with Civil Service. Depending on the outcome, the Association may be willing, on the part of the Districts, to forward a letter to Civil Service regarding the discrepancy. Ms. Knotoff advised the Board that when she submits paperwork to Civil Service and indicates “Call In” on the Civil Service form, the form is returned to her with “Call In” crossed out and “Part Time” written in.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Minutes of the April 5, 2018 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 4-0.

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a Meeting Room request from the Hampton Point Association, a copy of the letter sent by the Suffolk County Department of Civil Service to William Glass, Esq. regarding the On Call First Responder job classification and a letter from the East Quogue Fire Department regarding the resignation of Steve Mangusso from the Department.

OLD BUSINESS

Commissioner Mattera presented a lease proposal from EBS for a Sharp Interactive Whiteboard. No further discussion.

Commissioner Schaefer reminded the Board that the fences at the Main Firehouse and Station 2 are in need of repair.

Commissioner Sacks presented proposals from Westhampton Tree Works for landscaping work to be done at the Main Firehouse and Station 2.

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, accepting the proposals from Westhampton Tree Works which include pruning, leaf clean up and five applications of lawn fertilization to the grounds at the Main Firehouse and Station 2, at a cost of $3,600.00. Approved 4-0. (Note: The Board chose not to include the tree removals in the acceptance of the proposals.)

Commissioner Jackson will get proposals for the detailing of the vehicles.

Commissioner Sacks presented a proposal from Avaya, in the amount of $20,705.00, for the upgrading of the phone system. After a brief discussion, a resolution was drawn up and states as follows:

2018-25. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $25,000.00 be expended from the Communications Reserve Fund of said Fire District for the replacement of the telephone systems at the Main Firehouse and the Substation, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Jackson, seconded by Commissioner Mattera, accepting adoption of Resolution 2018-25. Approved 4-0.

NEW BUSINESS

Commissioner Jackson suggested holding a drill with the Department members as an informational presentation as to what benefits are available to them as volunteers – Workers’ Compensation, LOSAP, gym membership, etc. A workshop was scheduled for May 23, 2018, at 7:00 p.m. for further discussion.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase and installation of a bronze plaque on 7-6-1, at an approximate cost of $500.00. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of 100 key fobs from JA Systems, at a cost of $5.00 per fob. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, granting permission for the Hampton Point Association to use the Meeting Room for its Annual Meeting on July 21, 2018. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the resignation of Steve Mangusso, pending the return of all of the equipment and materials issued to him by the District. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 37 checks totaling $77,503.78 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 8:53 p.m., there being no further business, a motion was made by Commissioner Mattera, seconded by Commissioner Jackson, to adjourn the meeting. Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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April Monthly Meeting 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 5, 2018

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, Chief Scott Davonski, Firehouse Attendant David Schaffauer (left at 7:50 p.m.), First Responder Amit Patel (left at 8:00 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

  1. 1. Noted.
  1. 2. Noted.
  1. 3. Commissioner Sacks instructed Mr. Schaffauer to hire an electrician to install a new Panasonic fan.
  1. 4. No decision.

EMS REPORT

See attached report.

STAFF REPORT

  1. 1. Noted.
  1. 2. A resolution was drawn up and states as follows:

2018-23. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to remove Jeffrey Matheson from the On Call Fire Responder Rolls.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving adoption of Resolution 2018-23. Approved 5-0.

The Board will keep a total of ten On Call First Responders on the Roll and gave Commissioners Schaefer and Davonski the authority to hire additional personnel as needed.

EQUIPMENT AND SUPPLIES

  1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $3,439.05 (Hammer Medical - $3,401.55, BoundTree Medical - $37.50). Approved 5-0.
  1. 2. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the renewal of the Clinical Clean contract. Approved 5-0.
  1. 3. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the purchase of four (4) MedixSafe – MS2-HID Biometric Fingerprint TCP/IP Electronic Security Narcotics Cabinets (one with WiFi), at a total cost of $7,350.00. Approved 5-0.
  1. 4. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of a new recliner for the EMS Room, at a cost not to exceed $325.00. Approved 5-0.
  1. 5. Noted.
  1. 6. Noted.
  1. 7. Noted.
  1. 8. Commissioner Davonski advised the Board that, if 7-6-81 is used as an ALS vehicle, it will have to be certified, but if it is used only when the 80 car is out of service, it does not need to be certified.

MAINTENANCE REPORT

Work Order Report dated 3/1/18 to 4/5/18 was submitted to the Board.

Commissioner Jackson advised the Board of the following:

7-6-4   -   Shorting out. There may be a problem with the invertor.

7-6-2   -   Governor was replaced under warranty.

After a brief discussion regarding repairs to 7-6-11, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the evaluation/proposal submitted by RVI for the necessary repairs to 7-6-11, at an approximate cost of $28,627.73. Approved 5-0.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of six (6) large SCVA Facepieces from Coastal Fire Systems, at a total cost of $1,806.00. Approved 5-0.

Request 2. - A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing an On Call First Responder to cover the overnight shift on the night of the Inspection Dinner (May 5 – May 6, 2018). Approved 5-0.

Request 3. - The Board approved storing the Mack pumper in Station 2 while 7-6-11 is out of service being repaired.

ITEMS FOR DISCUSSION

  1. 1. A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, approving the purchase of two (2) new tri-pod lights for 7-6-7, at a cost of $3,492.00. Approved 5-0.
  1. 2. Progress.
  1. 3. The stretcher will be put out to bid next month.
  1. 4. Certain repairs will be done when the weather warms up.
  1. 5. Noted.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

At 8:42 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, calling the meeting into Executive Session to discuss a Civil Service issue and the proposed acquisition of real property. Approved 5-0.

At 8:56 p.m., a motion was made by Commissioner Mattera, seconded by Commissioner Jackson, calling the meeting out of Executive Session. Approved 5-0.

The Board will request Mr. Glass to attend the April Workshop.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the Minutes of the March 1, 2018 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff reminded the Board and the Chief that she needs copies of the State Contract for the items previously purchased off the contract.

Ms. Knotoff asked whether or not the Department members signed the Code of Ethics.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 5-0.

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the application of Briana Gladding to rejoin the Department as a probationary member, a Meeting Room request from the Southampton Pines Homeowners’ Association and a letter from the Southampton Town Clerk regarding RES-2018-291.

OLD BUSINESS

Commissioner Schaefer reminded the Board about moving the cooler to the outside of the Steel Building.

The Chief advised the Board that, due to the fact that Butch Danowski will be receiving an award for 50 years of service, additional dignitaries were invited to the Inspection Dinner and that the Department acknowledges the fact that it will be responsible for the overage. Commissioner Jackson advised that the District will reimburse the Department for the band.

Commissioner Jackson reminded the Board that the fence needs to be replaced.

Commissioner Jackson asked the Chief if he had settled the Auto 24 situation. Chief Davonski will look into it.

Commissioner Sacks is awaiting proposals for a new phone system.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, authorizing the Stryker Power Loading System and Stretcher Uplift Kit to be put out to bid and that the bid opening take place at 7:15 p.m. on May 3, 2018. Approved 5-0. (Note: A Bid Notice will be placed in the April 19, 2018 issue of the Southampton Press – Western Edition.)

NEW BUSINESS

Commissioner Jackson suggested having the East Quogue Elementary School as an emergency shelter and would like to speak with the School Superintendent, the Town and the Red Cross to see if this is feasible.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, granting permission for the Southampton Pines Homeowners’ Association to use the Meeting Room on June 2, 2018 for its Annual Meeting. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the application of Briana Gladding to rejoin the Department as a probationary member. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 1 check totaling $3,590.00 and a second Abstract of Bills for the General Fund consisting of 51 checks totaling $118,838.44 and to authorize the transfer of $130,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:25 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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PERMISSIVE REFERENDUM  

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO

PERMISSIVE REFERENDUM

 

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on May 3, 2018 duly adopted the following resolution:

BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $25,000.00 be expended from the Communications Reserve Fund of said Fire District for the replacement of the telephone systems at the Main Firehouse and the Substation, and be it

FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated: May 3, 2018

 

 

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                            Fire District Secretary

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March Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 1, 2018

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, First Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer (left at 7:50 p.m.), First Responder Amit Patel (left at 8:20 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

  1. 1. Mr. Schaffauer will get a price for Halogen light heads.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

  1. 1. A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested, at a total cost of $4,117.16 (Hammer Medical - $108.50, Moore Medical - $219.83, AmbuPro - $3,590.00, Zoll Medical - $198.83). Approved 5-0.
  1. 2. A motion was made by Commissioner Davonski, seconded by Commissioner Mattera, authorizing the renewal of the AmbuPro ePCR Software, at a cost of $3,450.00 and the AmbuPro eFax License Annual Fee, at a cost of $140.00. Approved 5-0.

MAINTENANCE REPORT

Work Order Report dated 2/1/18 to 3/1/18 was submitted to the Board.

Commissioner Jackson advised the Board that, in order to repair the Brush Truck leaks, parts had to be ordered from Memphis.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of “Officers’ Tools” for 7-6-1 from Coastal Fire Systems, at an approximate cost of $243.75. Approved 5-0.

Request 2. - Tabled.

ITEMS FOR DISCUSSION

  1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, granting permission for the Meeting Room to be used for Comedy Night, Saturday April 7, 2018, with an alcohol permit. Approved 5-0.
  1. 2. A motion was made by Commissioner Jackson, seconded by Commissioner Mattera, granting permission for Captain Mendenhall to use 7-6-6 for the NYS Fire Chaplains Association Meeting in Nassau County, April 15-18, 2018, and to also utilize the vehicle as a shuttle for the event. Approved 5-0.
  1. 3. A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the budget of $23,500.00 for the Annual Inspection Dinner which includes a member/guest limitation of 140 persons, a meal cost ranging from $120.00 to $138.00 per person (together with full documentation) and the gifts. Approved 5-0. (Note: The band will be paid for by the Department and then vouchered to the District as long as the cost is within the $23,500.00 budget.)
  1. 4. To be discussed under Old Business.
  1. 5. Commissioner Davonski presented the following proposals for a Stryker Powerload:

                        a.) Hendrickson - $29,723.00

                        b.) Specialty Vehicles - $29,098.00

                        c.) Stryker - $29,366.55

            Given the cost of the item, it will have to be put out to bid and a Permissive Referendum will be required. A resolution was drawn up and states as follows:

2018-20. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $30,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purchase and installation of one (1) Stryker Power Load including Powerload Compatability Upgrade Kits and ProCare Upgrade of Existing Cots, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving adoption of Resolution 2018-20. Approved 5-0.

  1. 6. Progress.
  1. 7. To be discussed in Executive Session.

At 8:20 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, calling the meeting into Executive Session to discuss the recent MVA and the driving privileges of the member involved. Approved 5-0.

At 8:30 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, calling the meeting out of Executive Session. Approved 5-0.

Commissioner Schaefer stated that, after hearing what had happened at the scene, the member should be allowed to resume his driving privileges and that he be made more familiar with the vehicle.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that Mr. Glass is still delving into the Civil Service issue and that Mr. Glass has had no contact with the attorney handling the sale of the Montauk Highway property adjacent to the Main Firehouse.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Minutes of the February 1, 2018 Bid Opening – 2006 Ford E350 Van, the February 1, 2018 Minutes of the Bid Opening – 1998 Seagrave Pumper and the February 1, 2018 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that the Auditor’s Report had been filed with the State.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the SCWA regarding the addition of six hydrants to the District’s hydrant rental bill, a memo from Suffolk County Fire Rescue regarding UHF Paging and a letter from the East Quogue Fire Department regarding the reinstatement of William Gladding as a probationary member.

OLD BUSINESS

A motion was made by Commissioner Jackson, seconded by Commissioner Mattera, granting permission for the Cub Scouts to use the Meeting Room on the evening of May 19, 2018 for the Blue Gold Dinner. Approved 5-0. (Note: No room rental fee. A $100.00 security deposit and Certificate of Insurance will be required.)

Commissioner Jackson advised the Board that Mr. Schaffauer had completed the Annual Report of Alarms. The report will be presented to the Board next month.

Commissioner Jackson also advised the Board that he and Mr. Schaffauer had inspected the electronics storage closet and it needs to be cleaned out. Commissioner Jackson suggested setting up a meeting with Greg Celi and department members who might be involved in using the electronics system and to have Greg Celi instruct all on the proper use of the system .

Commissioner Sacks advised the Board that he expects 7-6-1 to be put into service this week.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of two (2) Low Slant 30 Degree Hurst Tool Brackets (SP555E2 and S700E2), at a cost of $528.00. Approved 5-0.

On the advice of Mr. Glass, the following Privacy Breach Notification Policy was adopted:

2018-21. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the following Privacy Breach Notification Policy:

Purpose: It is the intention of this policy to provide for the notification of New York residents whose computerized private information may have been compromised by electronic or other means. It is further intended to conform with the laws, rules, and regulations of New York State, particularly § 208 of the New York State Technology Law.

Authority: This Policy is adopted by the Board of Fire Commissioners of the East Quogue Fire District pursuant to its authority under New York State law.

Section 208 (8) of the New York Technology Law requires all “state entities” (including Fire Districts) to adopt and have in place a notification policy in case of the breach of private information.

Procedure: The Officers and employees of the East Quogue Fire District as well as all Department Officers and members shall carry out and obey all provisions of this Policy.

General Policy Statement and Definitions

Pursuant to New York State Technology Law § 208, notification is required to be given to certain individuals when there is a “breach of the security of the system” as it relates to “private information.” “Breach of the security of the system” is generally defined as meaning unauthorized acquisition of computer data which compromises the security, confidentiality, or integrity of personal information maintained by the entity. “Private information” is defined as personal information in combination with any one or more of the following data elements, when either the personal information or the data element is not encrypted or encrypted with an encryption key that has also been acquired: (1) social security number; (2) driver’s license number or non-driver identification card number; or (3) account number, credit or debit card number, in combination with any required security code, access code, or password which would permit access to an individual’s financial account.

Operation of Policy

The Fire District shall disclose to any resident of New York State any breach of the security of computerized data that includes private information from its computer system following discovery or notification of the breach.

This duty to disclose shall arise if such private information was, or is reasonably believed to have been, acquired by a person without valid authorization.

The disclosure shall be made in the most expedient time possible and without unreasonable delay, subject to the legitimate needs of law enforcement, or any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system. The notification required by this policy may be delayed if a law enforcement agency determines that such notification impedes a criminal investigation. The notification required by this section shall be made after such law enforcement agency determines that such notification does not compromise such investigation.

The Fire District shall consult with the New York State Office of Information Technology services to determine the scope of the breach and restoration measures.    

In the event that the Fire District maintains computerized data that includes private information which the District does not own, the District shall notify the owner or licensee of the information of any breach of the security of the system immediately following discovery, if the private information was, or is reasonably believed to have been, acquired by a person without valid authorization.    

The notice required by this policy shall be directly provided to the affected persons by one of the following methods: (a) written notice; (b) electronic notice, provided that the person to whom notice is required has expressly consented to receiving said notice in electronic form and a log of each such notification is kept by the Fire District; provided further, however, that in no case shall any person or business require a person to consent to accepting said notice in said form as a condition of establishing any business relationship or engaging in any transaction; (c) telephone notification provided that a log of each such notification is kept by the Fire District; or (d) Substitute notice, if the Fire District demonstrates to the State Attorney General that the cost of providing notice would exceed two hundred fifty thousand dollars, or that the affected class of subject persons to be notified exceeds five hundred thousand, or the District does not have sufficient contact information. Substitute notice shall consist of all of the following: (1) e-mail notice when the District has an e-mail address for the subject persons; (2) conspicuous posting of the notice on the Fire District’s web site page, if one is maintained; and (3) notification to major statewide media.    

Regardless of the method by which notice is provided, such notice shall include contact information for the Fire District making the notification and a description of the categories of information that were, or are reasonably believed to have been, acquired by a person without valid authorization, including specification of which of the elements of personal information and private information were, or are reasonably believed to have been, so acquired. A sample form notice is annexed hereto as Appendix A.

In the event that any New York residents are to be notified pursuant to this policy, the Fire District shall notify the State Attorney General, the Department of State and the State Office of Information Technology Services as to the timing, content and distribution of the notices and approximate number of affected persons. Such notice shall be made without delaying notice to affected New York residents.

In the event that more than five thousand New York residents are to be notified at one time, the Fire District shall also notify consumer reporting agencies as to the timing, content and distribution of the notices and approximate number of affected persons. Such notice shall be made without delaying notice to affected New York residents.

Appendix A

Sample Breach Notification Letter

[Date]

Dear [Name]

The East Quogue Fire District takes seriously its responsibility to protect information about the individuals it serves. I am writing to inform you of a concern regarding possible unauthorized access of your private information.

On [date], the Fire District discovered that [description of the issue/what occurred]. The records included [description of data].

We have determined that your data could have been viewed by an unauthorized person.

The [description of issue] was immediately corrected upon discovery.

We recommend that you take precautionary measures to protect yourself, such as accessing and monitoring your personal credit reports. Under federal law, you have the right to receive, at your request, a free copy of your credit report every 12 months from each of the three consumer credit reporting companies. A credit report can provide information regarding those who have received information about your credit history within a certain period of time. You may request a free credit report online at www.annualcreditreport.com or by telephone at 1-877-322-8228. When you receive your credit reports, check for any transactions or accounts that you do not recognize. If

you see anything you do not understand, call the telephone number listed on the credit report or visit the Federal Trade Commission’s Web site on identity theft at http://www.consumer.gov/idtheft/.

The East Quogue Fire District deeply regrets that this occurred and apologizes for any uneasiness and inconvenience this may cause you. If you have any questions, please contact [name, address, email, phone].

Yours truly,

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving adoption of Resolution 2018-21. Approved 5-0.

NEW BUSINESS

Commissioner Schaefer advised the Board that Sarah Powell declined the position of On Call First Responder and that Andrew Schultz accepted the position. A resolution was drawn up and states as follows:

2018-22. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Andrew Schultz as an On Call First Responder, at an hourly rate of $22.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving adoption of Resolution 2018-22. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase, installation and shipping cost of one (1) Electric Combi Lock for the Climate Unit in the new ambulance, at a cost of $230.00 and one (1) Swivel Radio Bracket for the new ambulance, at a cost of $198.00. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the reinstatement of probationary member William Gladding. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 43 checks totaling $214,935.78 and the Abstract of Bills for the Apparatus Reserve Fund consisting of 2 checks totaling $582,899.93 and to authorize the transfer of $250,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:45 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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Stryker Power Loading System, and Stryker Up Fit Kit Bid

NOTICE TO BIDDERS 

 

Please take notice that sealed bids for the purchase and installation of a Stryker Power Loading System and Stretcher Upfit Kit will be accepted by the Board of Fire Commissioners until 7:15 p.m. (prevailing time) on Thursday, May 3, 2018, at which time the bids will be opened and read aloud. Specifications will be available for pick up from the Board of Fire Commissioners of the East Quogue Fire District, 465 Montauk Highway, East Quogue, New York 11942, Monday through Friday, between the hours of 9:00 a.m. to 4:00 p.m., beginning April 19, 2018, by first calling David Schaffauer, Firehouse Attendant, Cell Phone Number 631 466-0529 or alternate contact Commissioner Allyn Jackson, Cell Phone Number 516 318-2077. Bids should be presented in a sealed envelope marked “Bid – Stryker Power Loading System”. A Certificate of Non-Collusion shall accompany all bids. The Board of Fire Commissioners reserves the right to reject any and all bids and to re-advertise for new bids in its discretion.

Dated: April 10, 2018

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT

_________________________________

Lorraine Gregory

Fire District Secretary

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Monthly Meeting Minutes For February 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

FEBRUARY 1, 2018

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, Chief Scott Davonski, Firehouse Attendant David Schaffauer (left 7:50 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

Bob Donohue will do the basic building maintenance while Messrs. Schaffauer and Ryckman are on vacation.

Commissioner Sacks will work with Mr. Schaffauer in getting a tri-pod light for 7-6-7.

ITEMS FOR DISCUSSION

  1. 1. Noted.
  1. 2. Noted.

EMS REPORT

See attached report presented by Commissioner Davonski.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

  1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $330.30 (Hammer Medical - $100.06, Moore Medical - $230.24). Approved 5-0.
  1. 2. Commissioner Jackson will handle.
  1. 3. Noted.
  1. 4. Noted.
  1. 5. Noted.
  1. 6. The Board decided that it would be cost effective to wait until a later date and purchase a new stretcher and power lift all at once.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - Tabled.

Requests 2, 3, 6 and 7. - A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of one (1) “Ramfan” EX50Li Rechargeable Battery-Operating Exhaust Fan for 7-6-1 from Firematic Supply, costing $3,795.00, the purchase of one (1) Akron 125 GPM Foam Educator for 7-6-1 from Firematic Supply, costing $652.10 and one (1) Hi-Band Radio with Remote Head, six (6) Portable Radios and Chargers (State bid), costing $17,597.00, for a total cost of $22,044.43. Approved 5-0.

Request 4. - Tabled.

Request 5. - A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of five (5) sets of Firefighter Turn Out Gear from Hi-Tech Fire & Safety (State bid), at an approximate cost of $16,000.00. Approved 5-0.

Request 6. - Tabled.

ITEMS FOR DISCUSSION

  1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, granting permission for Raymond Boitano to use the Meeting Room on Sunday, February 11, 2018. Approved 5-0.
  1. 2. A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to support Chief Davonski in removing Taylor Tanis from the Department rolls. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Sacks brought up for discussion Mr. Glass’ opinion on establishing a Repair Reserve Fund. The Board decided not to pursue the idea.

At 8:26 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss Civil Service issues. Approved 5-0.

At 8:36 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Jackson, calling the meeting out of Executive Session. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to request Mr. Glass to prepare his opinion on the Civil Service issue. Approved 5-0.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the Minutes of the January 4, 2018 Organizational Meeting and the January 4, 2018 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that the auditor made note that the Board members had signed the Code of Ethics. However, she questioned whether or not the Department members signed the Code of Ethics.

Ms. Knotoff also advised the Board that the auditor stressed the fact that the District must have the required number of written quotes, documentation of verbal quotes and, when purchasing from State bid, copies of the State contracts and that the auditor also advised closing out purchase orders after three months.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 5-0.

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Town of Southampton Planning Board regarding the Lewis Road PRD Subdivision - Pre-Application and a Meeting Room request from Thomas Mendenhall for the Blue and Gold Cub Scout Dinner on May 19, 2018.

OLD BUSINESS

Commissioner Schaefer reminded the Board that the fence needs to be repaired on all sides and that the Board should consider what needs to be done in the Steel Building.

Commissioner Jackson reminded the Board that the basement door and basement storage space needs to be addressed.

With regard to the sale of the Ford Van, the Chief will prepare an ad for Facebook.

After a brief discussion regarding the proposal from RVI, a resolution was drawn up and states as follows:

2018-19. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from RVI – Rescue Vehicles, Inc. for the refurbishing of the 1998 Seagrave Pumper – 7-6-8, at a cost of $50,803.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, approving adoption of Resolution 2018-19. Approved 5-0.

Commissioner Sacks advised the Board that 7-6-1 had a few minor items that needed to be taken care of, including the seat belt adjustments (extra charge which the District will not be paying). The vehicle is now at RVI.

NEW BUSINESS

Commissioner Jackson suggested mounting the low band antenna around the hood area on the new ambulance to prevent it from being knocked off.

Commissioner Jackson advised the Board that he had been in contact with Avaya regarding the phone system. A new plan, replacing all of the old equipment, will cost about $130.00 per month for 60 months and, thereafter, a $102.00 monthly service fee. Commissioner Sacks suggested tabling a decision until after the upcoming conference to see what may be available from other vendors.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving up to six (6) (5 Board members and the Chief) to attend the Association of Fire Districts of the State of New York Spring Conference, April 18-21, 2018 in Albany, New York, at an approximate cost of $1,600.00 per person. Approved 5-0.

Commissioner Sacks will respond to the Town Planning Board regarding the Lewis Road PRD Subdivision – Pre-application.

The Secretary will notify Mr. Mendenhall that the Meeting Room is not available during the month of May. Availability would be in April or June.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 37 checks totaling $33,739.87 and the Abstract of Bills for the Apparatus Reserve Fund consisting of 5 checks totaling $1,908.21 and to authorize the transfer of $75,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:29 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

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Bid Opening, 2006 Ford E350 Van

EAST QUOGUE FIRE DISTRICT

BID OPENING – 2006 FORD E350 VAN

FEBRUARY 1, 2018

 

The bid opening was called to order by Chairman Aaron Sacks at 7:00 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer and Jennifer Davonski, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

The following bid was received:

                        Steven Zanazzi - $575.00

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, rejecting the bid from Steven Zanazzi in the amount of $575.00 since it did not meet the minimum requirement of $4,500.00. Approved 4-0.

At 7:05 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, to adjourn the bid opening.

Submitted by:

Lorraine Gregory, Secretary

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Refurbishing 1998 Seagrave Pumper

EAST QUOGUE FIRE DISTRICT

BID OPENING – REFURBISHING 1998 SEAGRAVE PUMPER

FEBRUARY 1, 2018

The bid opening was called to order by Chairman Aaron Sacks at 7:15 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Michael Mattera and Jennifer Davonski, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

The following bid was received:

                        RVI – Rescue Vehicles, Inc. - $50,803.00

A decision will be made under Old Business at the Regular Monthly Meeting.

At 7:20 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, to adjourn the bid opening.

Submitted by:

Lorraine Gregory, Secretary

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Permissive Referendum

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO

PERMISSIVE REFERENDUM

 

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on March 1, 2018 duly adopted the following resolution:

            BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $30,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purchase and installation of one (1) Stryker Power Load including Powerload Compatability Upgrade Kits and ProCare Upgrade of Existing Cots, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated: March 1, 2018

 

 

                                                           BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE  

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                            Fire District Secretary

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January's Monthly meeting Minutes 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 5, 2018

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:40 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, Chief Scott Davonski, First Assistant Chief Scott Flynn and Second Assistant Chief David Rosante, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

No report submitted.

Commissioner Jackson will arrange for Ken Roussell to move the snow away from access areas.

ITEMS FOR DISCUSSION

After a brief discussion regarding paid bereavement days, a resolution was drawn up and states as follows:

2018-15. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to grant that two (2) paid bereavement days be given to full time paid employees when the death involves a spouse, child, parent, sibling, mother-in-law and father-in-law and that such policy be added to the East Quogue Fire District’s Employee Policy. Approved 5-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting adoption of Resolution 2018-15. Approved 5-0.

EMS REPORT

See attached report presented by Commissioner Davonski.

STAFF REPORT

Noted.

After a brief discussion, a resolution was drawn up and states as follows:

2018-16. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to remove Jennifer Lehmann from the On Call First Responder Rolls, effective immediately, and to notify her in writing.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2018-16. Approved 5-0.

2018-17. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Sarah Powell as an On Call First Responder, at an hourly rate of $22.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2018-17.

If Ms. Powell is not interested in the position, Commissioners Schaefer and Davonski will hire another candidate and so advise the Board.

EQUIPMENT AND SUPPLIES

  1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $629.03 (Hammer Medical - $449.35, Moore Medical - $179.68). Approved 5-0.
  1. 2. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, to table the purchase of the video laryngoscope. Approved 5-0.

Chief Davonski advised the Board that the PCR internet issues at Peconic Bay have now been resolved. The Chief made these issues known at the recent EMS Leadership Conference. A training session is scheduled for January 15, 2018.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of new hose and fittings for 7-6-1 from Coastal Fire Systems, Inc., at a cost of $7,208.68 (Town of Babylon contract pricing). Approved 5-0.

Request 2. - A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of assorted equipment for 7-6-1 from Firematic Supply, Inc., at a cost of $1,714.52. Approved 5-0.

Request 3. - A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of two (2) axes and two (2) halligan bars for 7-6-1from Coastal Fire Systems, Inc., at a cost of $620.00. Approved 5-0.

ITEMS FOR DISCUSSION

  1. 1. 7-6-8 will be refurbished and brought up to safety and mechanical standards in accordance with NFPA 1041Standards. The refurbishing will be put out to bid.
  1. 2. Commissioner Jackson will speak with Fully Involved and get their opinion as to whether the front end of the Brush Truck -7-6-12 needs to be replaced.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Minutes of the December 26, 2017 Year End Meeting. Approved 4-0. Abstain -1. (Commissioner Mattera not in attendance at the Year End Meeting).

TREASURER'S REPORT

Ms. Knotoff advised the Board that the auditor is scheduled for January 20, 2018.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted. Approved 5-0.

 

COMMUNICATIONS AND CORRESPONDENCE

Letters were presented to the Board from the East Quogue Fire Department advising the Board of the Chiefs’ positions for 2018 and the swearing in of Catherine Westra as a probationary member.

OLD BUSINESS

Commissioner Sacks advised the Board that the new ambulance was delivered and is in the Steel Building and that Mr. Schaffauer will begin installing the radios on Monday.

The Secretary will place an ad in the upcoming issue of the “Southampton Press – Western Edition” regarding the sale of the 2006 Ford E350 Van.

NEW BUSINESS

2018-18. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that the On Call First Responders will be paid the hourly rate of time and one-half when scheduled to work on the following holidays:

                                    New Year’s Day – January 1

                                    Easter Sunday

                                    Memorial Day

                                    July 4

                                    Labor Day

                                    Thanksgiving Day

                                    Christmas Day – December 25

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the adoption of Resolution 2018-18. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 18 checks totaling $23,537.19 and to authorize the transfer of $40,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

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Fire District Organizational Meeting

EAST QUOGUE FIRE DISTRICT

ORGANIZATIONAL MEETING

JANUARY 5, 2018

 

The Organizational Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Treasurer, Nancy Knotoff, at 7:05 p.m. Present were Commissioners Allyn Jackson, Aaron Sacks, James Schaefer, Michael Mattera and Jennifer Davonski, Chief Scott Davonski, First Assistant Chief Scott Flynn and Second Assistant Chief David Rosante (7:30 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

Newly elected Commissioner Michael Mattera was sworn in by the Treasurer, Nancy Knotoff.

Nominations for Chairman were called. Commissioner Aaron Sacks was nominated for Chairman by Commissioner Davonski, seconded by Commissioner Jackson. Approved 5-0.

There being no further nominations, a motion was made by Commissioner Davonski, seconded by Commissioner Jackson, closing the nominations. Approved 5-0.

Nominations for Vice-Chairman were called. Commissioner Allyn Jackson was nominated for Vice-Chairman by Commissioner Sacks, seconded by Commissioner Davonski. Approved 5-0.

There being no further nominations, a motion was made by Commissioner Davonski, seconded by Commissioner Sacks, closing the nominations. Approved 5-0.

Chief Scott Davonski and First Assistant Chief Scott Flynn were sworn in by the Treasurer, Nancy Knotoff.

Chairman Aaron Sacks took charge of the meeting and called for the appointment of Lorraine Gregory, as Secretary, with a monthly retainer of $1,199.99.

A resolution was drawn up and states as follows:

2018-01. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Lorraine Gregory as District Secretary with a monthly retainer of $1,166.00.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting adoption of Resolution 2018-01. Approved 5-0.

Mrs. Gregory was sworn in by the Treasurer, Nancy Knotoff.

The monthly retainer of $1,326.13 was set for the Treasurer, Nancy Knotoff.

A resolution was drawn up and states as follows:

2018-02. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that the District Treasurer receive a monthly retainer of $1,326.13.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2018-02. Approved 5-0.

Chairman Sacks placed in the Minutes of the Organizational Meeting the notification of the meeting sent to the media.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, appointing William F. Glass, Jr., Esq., as the Attorney for the District. Approved 5-0.

A resolution was drawn up and states as follows:

2018-03. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint William F. Glass, Jr., Esq. as the Attorney for the District with an annual retainer of $6,300.00 for services outlined in Schedule A including attendance at one (1) monthly meeting – Legal Services Section I and II, an hourly rate of $250.00 (billed in ¼ hour increments) for services outlined in Schedule A – Legal Services Section III and reimbursement of no more than $200.00 which is 1/25 of his actual and necessary expenses in connection with his attendance at the two annual meetings of the AFDSNY and the annual meeting of the NFPA.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the “Southampton Press - Western Edition” as the official District newspaper. Approved 5-0.

A resolution was drawn up and states as follows:

2018-04. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the “Southampton Press - Western Edition” as the official District newspaper.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting HSBC, Capital One and Peoples United as depositories for the District and that Nancy Knotoff, as Treasurer, be designated as the sole official to sign checks for the District. Approved 5-0.

A resolution was drawn up and states as follows:

2018-05. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept HSBC, Capital One and Peoples United as depositories for the District and that Nancy Knotoff, as Treasurer, be designated as the sole official to sign checks for the District.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing that checks written for payments in the amount of $5,000.00 or more be signed by the Treasurer, Nancy Knotoff, and the Chairman of the Board, Aaron Sacks, and in the Chairman’s absence, by Vice-Chairman Allyn Jackson. Approved 5-0.

A resolution was drawn up and states as follows:

2018-06. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize that checks written for payments in the amount of $5,000.00 or more be signed by both the Treasurer, Nancy Knotoff, and the Chairman of the Board, Aaron Sacks, and in the Chairman’s absence, by Vice-Chairman Allyn Jackson.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, designating that the 2018 Monthly Meetings of the Fire District be held at the East Quogue Firehouse on the first Thursday of the month, at 7:30 p.m. The Budget Hearing will be held on Tuesday, October 16, 2018, at 7:00 p.m. Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2019 Budget. The Year-End Meeting will be held on Wednesday, December 26, 2018, at 7:00 p.m. Workshops will be held, as needed, on the fourth Wednesday of each month at 7:30 p.m. Approved 5-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the renewal of the Surety Bond covering the Treasurer in the amount of $975,000.00. Approved 5-0

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, to participate in the membership of the following organizations:

Association of Fire Districts State of New York

FDIC

International Chiefs Association

New York State Chiefs Association

Southampton Town Fire District Association

Suffolk County Fire Districts Association                                                     Approved 5-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, approving Department membership in the following organizations:

New York State Chiefs Association

Southampton Town Chiefs Council

Southampton Town EMS

Suffolk County Fire Chiefs Association

South Fork Fire Police Association                                                                Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, that the following committees be in effect:

HOUSE

All Commissioners as listed.

Website - Jennifer Davonski, Michael Mattera

Key System - Jennifer Davonski, Aaron Sacks

Dinner Dance - Allyn Jackson, James Schaefer

ID Cards - Jennifer Davonski, Aaron Sacks

Room Requests - Allyn Jackson, James Schaefer

Juniors - Jennifer Davonski, Michael Mattera

PURCHASING

Firematic Equipment and Supplies - Aaron Sacks, Allyn Jackson

Medical Equipment and Supplies - James Schaefer, Jennifer Davonski

Electronic Equipment and Supplies - Aaron Sacks, Allyn Jackson

Uniforms - Aaron Sacks, James Schaefer

Misc. Supplies - Allyn Jackson, Michael Mattera

MAINTENANCE AND REPAIR

Apparatus and Automotive - Allyn Jackson, Aaron Sacks

Firematic Equipment and Tools - Aaron Sacks, Michael Mattera

EMS Equipment - James Schaefer, Jennifer Davonski

Buildings - Allyn Jackson, Aaron Sacks

Grounds - James Schaefer, Michael Mattera

AUDITING

Aaron Sacks, Chairman

Nancy Knotoff, Treasurer

SERVICE AWARD PROGRAM

James Schaefer

Allyn Jackson

EMPLOYEE AND DEPARTMENT MEMBERSHIP WELFARE - Department Physicals, Physical Fitness Program, Workmen’s Compensation, VFBL

James Schaefer

Allyn Jackson

NEW APPARATUS PURCHASING

All Commissioners

FIREHOUSE ATTENDANT - Supervisory and Evaluation Review

Aaron Sacks

Jennifer Davonski

OFFICE PERSONNEL - Supervisory and Evaluation Review

Aaron Sacks

Allyn Jackson

FIRST RESPONDER PROGRAM - Supervisory and Evaluation Review

James Schaefer

Jennifer Davonski

INSURANCE ACCIDENT CLAIMS

Aaron Sacks

Allyn Jackson

MAJOR CONSTRUCTION

All Commissioners

JUNIORS LIASON WITH THE CHIEF

Jennifer Davonski

Michael Mattera                                                                                              Approved 5-0.

At this point (7:30 p.m.), Second Assistant Chief David Rosante arrived at the meeting and was sworn in by the Treasurer, Nancy Knotoff.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, to retain David Schaffauer as Firehouse Attendant, at an hourly rate of $26.48. Approved 5-0.

A resolution was drawn up and states as follows:

2018-07. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain David Schaffauer as Firehouse Attendant, at an hourly rate of $26.48.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, to retain John C. Ryckman as Part Time Custodian, at an hourly rate of $16.69. Approved 5-0.

A resolution was drawn up and states as follows:

2018-08. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Jack Ryckman as Part Time Custodian, at an hourly rate of $16.69.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, to retain First Responder, Amit Patel, at an hourly rate of $27.58 which includes disability insurance. Approved 5-0.

A resolution was drawn up and states as follows:

2018-09. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain First Responder, Amit Patel, at an hourly rate of $27.58 which includes disability insurance.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, to retain all On Call First Responders, at an hourly rate of $22.00. Approved 5-0.

A resolution was drawn up and states as follows:

2018-10. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain all On Call First Responders, at an hourly rate of $22.00.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $15.00. Approved 5-0.

A resolution was draw up and states as follows:

2018-11. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $15.00.

At this point, the Board authorized the Treasurer to file a copy of the Annual Report to the Department of Audit and Control within sixty (60) days after the end of the fiscal year (March 1, 2018) and to submit same to the Board.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, to reaffirm the East Quogue Fire District Policy and Procedures Manual, as revised February 2, 2017, containing the following:

2018-12. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the East Quogue Fire District Policy and Procedures Manual, as revised February 2, 2017, containing the following:

                                    Distribution of Alcohol

                                    Public Access to Records

                                    Military Leave

                                    Driver Standards Vehicle Operations

                                    District Cell Phone

                                    Code of Ethics

                                    Credit Card

                                    Conduct of Elections

                                    Social Media

                                    Classification of Firefighters

                                    Medical Leave

                                    Procurement

                                    Progressive Discipline

                                    Public Comment at a Meeting

                                    Travel Expense

                                    Workplace Harassment

                                    Investments

                                    Fixed Assets

                                    Inspection Dinner

                                    Use of Chief’s Vehicle

                                    Meals and Reimbursement

                                    Bidding

                                    Indemnification Fire District Officers

                                    Records Retention

                                    Substance Abuse

                                    Seat Belt Use

                                    Fund Balance 

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, reestablishing the Capital Reserve Funds. Approved 5-0.

A resolution was drawn up and states as follows:

2018-13. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reestablish the following Capital Reserve Funds:

                        Building & Grounds Reserve Fund (Generic)

Apparatus & Equipment Reserve Fund (Generic)

                        Communications Reserve Fund (Generic)

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, reaffirming the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54. Approved 5-0.

A resolution was drawn up and states as follows:

2018.14. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54 now in effect.

At 7:40 p.m., there being no further business for the Organizational Meeting, a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, to adjourn the meeting. Approved 5-0.

Submitted by:

Lorraine Gregory, Secretary

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Notice to Bidders

NOTICE TO BIDDERS

 

Please take notice that sealed bids for the refurbishing of one (1) 1998 Seagrave Pumper, bringing the vehicle up to safety and mechanical standards in accordance with NFPA 1041 Guidelines, will be accepted by the Board of Fire Commissioners until 7:15 p.m. (prevailing time) on Thursday, February 1, 2018, at which time the bids will be opened and read aloud.  Specifications will be available for pick up from the Board of Fire Commissioners of the East Quogue Fire District, 465 Montauk Highway, East Quogue, New York 11942, Monday through Friday, between the hours of 9:00 a.m. to 4:00 p.m., beginning January 18, 2018, by first calling David Schaffauer, Firehouse Attendant, Cell Phone Number 631 466-0529.  Bids should be presented in a sealed envelope marked “Bid – 1998 Seagrave Pumper”.  A Certificate of Non-Collusion shall accompany all bids.  The Board of Fire Commissioners reserves the right to reject any and all bids and to re-advertise for new bids in its discretion.

Dated:  January 10, 2018

 

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT

_________________________________

Lorraine Gregory

Fire District Secretary

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