East Quogue Fire District - Public Notice

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Fuel Oil Bid 2015

NOTICE TO BIDDERS

PLEASE TAKE NOTICE, that sealed bids for the provision of #2 fuel oil for the period beginning January 1, 2016 and ending December 31, 2016 will be received at the office of the Fire District, P.O. Box 860, 465 Montauk Highway, East Quogue, New York 11942 until 7:00 P.M. (prevailing time) on the third day of December 2015, at which time the bids will be opened and read aloud.

Bids will be submitted in sealed envelopes and shall bear on the face thereof the name and address of the bidder and be marked “Fuel Oil Bid”. This bid is for approximately 8,000 gallons, more or less of No. 2 Fuel Oil, to be delivered to the Main Fire House, the Storage Building and Station 2 located on Head of Lots Road to be delivered on automatic delivery subject to the following conditions: 1. Contract may not be assigned without prior written consent of the Board of Fire Commissioners. 2. Bid price must be the delivery price and shall not include any Federal, State or Local taxes for which the contractor may claim exemption because of doing business with the East Quogue Fire District. Bid price shall be quoted as “Northville Holding Corp. Rack Price, L.I. Tank Car Consumer Price at the Holtsville Terminal” on the day of delivery plus cents overage. 3. Bidders must have storage facilities within radius of 25 miles of the Village of East Quogue and must be prepared to make delivery on 5 hours notice. 4. All bidders shall submit a bid for service and must be able to answer any service request within a six hour period. Service contract to include the service and repair of one (1) oil fired hot water heater and four (4) furnaces.

The contract for the above will be awarded by the Board of Fire Commissioners to the lowest responsible bidder. In cases where two or more responsible bidders submit identical bids as to price, the Board of Fire Commissioners may award the contract to either of such bidders.

The Board of Fire Commissioners reserves the right to reject all bids and re-advertise for new bids in its discretion. The Board of Fire Commissioners reserves the right to waive any and all irregularities in bid procedures so long as they are deemed immaterial in the sole discretion of the Board.

No bids may be withdrawn by any bidder for a period of forty-five (45) days from the date of bid opening.

Dated: November 9, 2015

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT

Town of Southampton, Suffolk County, New York

____________________________________

Lorraine Gregory

Fire District Secretary

Fuel Oil Bid

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Meeting Minutes for October 2015

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 1, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 8:00 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski, Jonathan Erwin and Allyn Jackson, Chief Bill Potter, Third Assistant Chief Scott Flynn (8:25 p.m.), Firehouse Attendant David Schaffauer, Treasurer Nancy Knotoff and Secretary Lorraine Gregory. (Note: The meeting started late due to the fact that representatives from The Hills development addressed the Board.)

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of three (3) cord reels from Home Depot, at an approximate cost of $29.97 each and three (3) plug ends, at a cost of $12.98 each. Approved 5-0.

2.         Noted.

3.         Commissioner Jackson will look into the problem.

4.         Noted.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, accepting the Firehouse Attendant Report as submitted. Approved 5-0.

At 8:10 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report. (Note: Commissioner Davonski presented the report in Mr. Patel’s absence.)

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the purchase of the medical supplies requested, at a cost of $645.11 (Emergency Medical Products - $55.26 and Hammer Medical - $589.85). Approved 5-0.

2.         A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the renewal of the When to Work subscription, at a cost of $200.00. Approved 5-0.

3.         Commissioner Davonski advised the Board that the 3” letters will be installed tomorrow and that pictures of the vehicle lettering will be forwarded to Brian Sherwood.

4.         Tabled.

5.         Tabled.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting the EMS Report as submitted. Approved 5-0.

MAINTENANCE REPORT

Commissioner Erwin advised the Board that the new 7-6-80 car was taken to Ford to fix a problem that was not covered under the warranty.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of three (3) radio holder and strap combinations from The Fire Store, at an approximate cost of $233.53. Approved 5-0.

Request 2. - Tabled.

Request 3.       Amanda Paparatto has been given a steady work shift.

 

ITEMS FOR DISCUSSION

 

1.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of twenty four (24) pair of assorted sizes of Dragon Fire gloves from Coastal Fire, at an approximate cost of $64.95 each. Approved 5-0.

2.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of twenty (20) Hoods from The Fire Store, at an approximate cost of $30.59 each. Approved 5-0.

3.         A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of ten (10) Scott Pak Bottles on State Contract, if possible, at a cost not to exceed $1,300.00 each. Approved 5-0.

4.         A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of forty five (45) Scott Facepieces, at a cost not to exceed $12,825.00. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the September 3, 2015 Regular Monthly Meeting and the September 23, 2015 Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-34. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Gas/Oil Vehicles - 290-001 to Ambulance Maintenance/Supplies – 240-001.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolutions 2015-34. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, amending Purchase Order #2015-34 to read as follows: the purchase of twelve (12) Shirts, at a cost of $40.00 each. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 5-0.

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an order form from James Publishing for the New York Fire District Officers’ Guide.

OLD BUSINESS

 

Commissioner Schaefer reported on the following:

 

Commissioner Schaefer spoke with Erik at Hometown regarding an EVOC class. The class is free with a requirement of a minimum of 20 attendees. Chief Potter advised the Board that he had just submitted a request to the County for a class in January and is requiring all members to take an EVOC class. Commissioner Sacks proposed that the Chiefs present to the Board at the November meeting a training program outlining what it is a member has to do, what the test is, what they sign and what the Chiefs say the member has done.

Commissioner Sacks reported on the following:

Firemen’s Room - Tabled.

Commissioner Jackson reported on the following:

Siren - Tabled.

Boiler Main Firehouse - Meeting with General this week.

 

Fit Testing - Went very well.

Photocopier - Will contact Advanced Imaging Systems.

December 16, 2014 Break-In - The Town Judge will be requiring the individual to reimburse the District for the damages totaling $9,149.00.

Ms. Knotoff advised the Board that she would be attending the upcoming Association of Fire Districts of the State of New York Fall Workshop.

 

NEW BUSINESS

 

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the construction of a wooden storage unit for the cots being stored in the Steel Building, at a cost of approximately $400.00 for materials and labor. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of two (2) Storage Cabinets from Global for the Ladies Auxiliary and Benevolent Association storage needs, at a cost of approximately $1,200.00, plus shipping. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing NDI to administer flu shots to the members and the Ladies Auxiliary, at a cost of $25.00 per shot. Approved 5-0.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, authorizing the purchase of one (1) copy of the New York Fire District Officers’ Guide Print Auto Renew, at a cost of $119.00, including shipping. Approved 5-0.

Commissioner Schaefer advised the Board that he will be running for re-election.

A resolution was drawn up and states as follows:

2015-35. Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident electors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2015 Annual Fire District Election;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.

A motion was made by Commissioner Erwin, seconded by Commissioner Jackson, accepting adoption of Resolution 2015-35. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the abstract of bills for the General Fund consisting of 25 checks totaling $12,371.02 and to authorize the transfer of $25,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:25 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

Meeting Minutes for October 2015

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Budget Summary for 2016

2016 Budget Summary

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Budget Hearing 2015

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

PLEASE TAKE NOTICE that a Public Hearing will be held on October 20, 2015 at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York.

The purpose of the Public Hearing will be to permit public review of the proposed budget for the East Quogue Fire District for fiscal year 2016.

PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has been filed with the Town Clerk and is available for review at that office and is also available for review at the Office of the Board of Fire Commissioners, Monday through Friday, between the hours of 9:00 a.m. and 4:00 p.m.

Dated: September 30, 2015

BY ORDER OF THE BOARD

OF FIRE COMMISSIONERS OF THE

EAST QUOGUE FIRE DISTRICT

Town of Southampton

Suffolk County, New York

By: Lorraine Gregory

Fire District Secretary

 

 Budget Hearing Notice

 

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Septembers Meeting Minutes for 2015

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 3, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski and Allyn Jackson, Chief Bill Potter, Second Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, authorizing the purchase of two (2) Auto Eject for the new 7-6-80 Vehicle from Firematic, at a cost not to exceed $500.00. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of one (1) Low Band Radio from Integrated Wireless Technologies, at an approximate cost of $775.00. Approved 4-0.

ITEMS FOR DISCUSSION

1. Replace the toilet at a cost of $100.00.

2. Prepare a work order and the electrician will be called in.

3. Noted.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Firehouse Attendant Report as submitted. Approved 4-0.

At 7:50 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted. 2

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a cost of $580.69 (Emergency Medical Products - $417.29 and Hammer Medical - $163.40). Approved 4-0.

2. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Mount for the X Series Monitor from NCE, at an approximate cost of $445.00. Approved 4-0.

MISC.

Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the EMS Report as submitted. Approved 4-0.

At 8:00 p.m., Mr. Patel left the meeting.

MAINTENANCE REPORT

Commissioner Erwin not in attendance.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing Lt. Pat Vonatski and Lt. Donna Ponto to attend a Leadership Class, at a cost of $245.00 per attendee. Approved 4-0.

Request 2. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of four (4) Mustang Survival Type V Work Suits from West Marine, at a cost of $500.00 each. Approved 4-0.

Commissioner Sacks reminded the Chief of the importance of keeping the members’ training records and FIT testing records up-to-date and made available when requested.

ITEMS FOR DISCUSSION

1. Commissioner Jackson stated that he is waiting for a contract from American Fit.

2. Tabled. 3

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Minutes of the August 6, 2015 Regular Monthly Meeting. Approved 3-0. Abstain – 1 (Commissioner Sacks did not attend the meeting.)

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-31. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Office Supplies/Postage - 260-001 to Building Maintenance and Supplies – 250-001.

2015-32. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,500.00 from Public Drills and Inspections - 380-001 to Class A Uniforms – 370-001.

2015-33. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from the Money Market Account to the Checking Account to cover Payroll.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting adoption of Resolutions 2015-31, 2015-32 and 2015-33. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, amending Purchase Order #2015-70 to include the purchase of sixteen (16) Ex-Chief Badges, at an approximate cost of $500.00, bringing the total to $2,000.00. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, amending Purchase Order #2015-72 to $3,750.00 since Commissioner Sacks will not be attending the Conference. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from Michele Meduski regarding the PTA Halloween Parade and a letter from the East Quogue Fire Department regarding the swearing in of Andrew Pisaneschi and the resignation of Kirsten Peyton. 4

OLD BUSINESS

Commissioner Davonski reported on the following:

First Responder Reviews

- Working with Mr. Patel.

Commissioner Schaefer reported on the following:

Commissioner Schaefer advised the Board that he is waiting for a return phone call from Hometown regarding an EVOC class and that if the Chief makes a request, the County will hold a class at a charge.

Commissioner Sacks reported on the following:

Firemen’s Room

- Will, of Mr. Relf’s office, estimated the first phase to cost $140,000, not including his fee of $37,500.00. The Board decided to consider looking for another architect.

Fire Police Cap

- In production.

Commissioner Jackson reported on the following:

Siren

- No progress.

Boiler Main Firehouse

- No progress.

Photocopier

- Letter sent to Wells Fargo. Waiting to hear from Advanced Imaging Systems regarding the new machine.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, granting permission for the East Quogue Elementary School PTA to assemble in the parking lot prior to the Halloween Parade. Approved 4-0. (Note: The members of the Department and the Fire Police will assist with traffic control and will lead the parade with a Fire Truck.)

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the resignation of Kirsten Peyton from the Department. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the abstract of bills for the General Fund consisting of 43 checks totaling $54,016.61 and to authorize the transfer of $80,000.00 from the Money Market to the Checking Account. Approved 4-0. 5

At 9:18 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, to adjourn the meeting. Approved 4-0.

Submitted by Lorraine Gregory, Secretary

 

Meeting Minutes for September 2015

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