Monthly Meeting Minutes August 2018

EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING
AUGUST 2, 2018

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer and Michael Mattera, First Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer (left at 7:50 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

 

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. Commissioner Sacks stated that there may be a trade value and will check further.

2. A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Leaf Catcher Shoot for the John Deere mower, at a cost not to exceed $150.00. Approved 4-0.

3. A motion was made by Commissioner Jackson, seconded by Commissioner Mattera, authorizing the purchase of one (1) Electric Power Washer, at a cost not to exceed $360.00. Approved 4-0.

4. Noted.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested from Hammer Medical, at a total cost of $415.98. Approved 4-0. (Note: The request for the Stryker Laryngoscope was tabled until further clarification. The Stryker Stretcher Battery is categorized as Maintenance.)

MAINTENANCE REPORT

Work Order Report dated 7/5/18 to 8/2/18 was submitted to the Board.

Mr. Schaffauer advised the Board that Commander will be coming out again to fix the generator. They have been here several times and the problem has not yet been corrected. Ms. Knotoff advised the Board that she has not paid any of the bills received and that the District has a Service Contract and should not have been billed.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - Tabled.

Request 2. - Meter on hand and given to First Assistant Chief Flynn.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Mattera, seconded by Commissioner Jackson, granting permission for Brian Franks to prepare a grant for Wildland gear and equipment from the NYS DEC and that the Board agrees to match the fee of up to $1,500.00 for the grant writer if the Department receives the grant. Approved 4-0.

2. Progress.

3. Commissioner Sacks stated that the Chiefs and the Officers should provide the Board with the reasons why a boat is needed. Commissioner Jackson expressed his opinion that there is no need for a boat.

4. Commissioner Sacks stated that Chief Davonski should check with Commissioner Davonski regarding the status of the intercom system for 7-6-16.

A motion was made by Commissioner Sacks, seconded by Commissioner Mattera, authorizing the purchase of ten (10) pairs (assorted sizes) of Wildfire Firefighter Gloves, at a cost not to exceed $500.00. Approved 4-0.

Commissioner Sacks suggested that the purchase of new brush truck helmets might also be included in the grant.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Minutes of the July 5, 2018 Regular Monthly Meeting, with noted corrections. Approved 4-0.

TREASURER'S REPORT

After a brief discussion regarding time cards, Ms. Knotoff will contact Mr. Glass for clarification. Commissioner Sacks suggested that, after Mr. Glass makes his comments, Mr. Patel forward a memo to the On Call First Responders outlining Mr. Glass’ comments and that the On Call First Responders be required to confirm receipt of the memo.

Ms. Knotoff advised the Board that she will leave the Capital One bank accounts open until the new accounts with Bridgehampton National Bank are fully established.

A 2019 budget workshop was scheduled for August 23, 2018, at 7:30 p.m.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an order form from Looseleaf Law Publications for the 2019 EMS & Fire Personnel Updates.

OLD BUSINESS

Commissioner Schaefer presented a County Contract #FFFIR-062416 proposal from RFC (Residential Fences Corp.) for the replacement of the fences on the East and South sides of the property as follows:

Perimeter 6’ Fence – North Property Line $3,787.00 (East side of property)
Perimeter 4’ Fence – East Property Line $5,905.00 (South side of property) or
Perimeter 6’ Fence – East Property Line $7,815.00

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, accepting the County Contract #FFFIR-062416 proposals from RFC (Residential Fences Corp.) for the replacement of the fences as follows: Perimeter 6’ Fence – North Property Line - $3,787.00, Perimeter 4’ Fence – East Property Line - $5,905.00 or Perimeter 6’ Fence – East Property Line - $7,815.00. Approved 4-0. (Note: Commissioner Mattera will contact the homeowner on the East Property Line to see if they would prefer a 4’ or 6’ fence.)

Commissioner Jackson advised the Board that he had met with the Town’s representative, Stephen Troyd (Code Enforcement), regarding the emergency shelter at the East Quogue School. The Town is in favor of the shelter. Mr. Troyd has been in contact with the Red Cross, but Commissioner Jackson has no word as to what transpired. The school has not responded to Commissioner Jackson’s letter.

At 8:25 p.m., a motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss the proposed acquisition of real property. Approved 4-0.

At 8:30 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, calling the meeting out of Executive Session. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, accepting the proposal from RVI (Rescue Vehicles, Inc.) for custom shelving, a tray for the ram, pac mounts and securing of the portable pump for 7-6-7, at a total cost of $5,125.00. Approved 4-0.

Commissioner Jackson advised the Board that he had followed up on the project of replacing the old siren and mounting a new siren on the antenna. An electronic siren would cost approximately $15,000.00 – $17,000.00 and, in his opinion, was not as reliable as the mechanical. Federal makes two mechanical sirens and they cost much less than the electronic. Commissioner Jackson’s opinion is that the Board consider replacing the siren.

Commissioner Sacks advised the Board that he had been in contact with two wholesalers regarding the sale of 7-6-5. Neither of them have come out to see the vehicle. Commissioner Sacks sent information to one and was quoted a price of $12,000.00 to $20,000.00 depending on what equipment was on the vehicle. No equipment is included. The vehicle will be offered for sale to the wholesalers and advertised on Craig’s List.

A resolution was drawn up and states as follows:

2018-30. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the 1993 Seagrave1250 GPM Pumper, 7-6-5, as surplus property and to offer it for sale with a minimum offer of $15,000.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting adoption of Resolution 2018-30.

At 8:45 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, calling the meeting into Executive Session to discuss the proposed sale of equipment. Approved 4-0.

At 8:47 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, calling the meeting out of Executive Session. Approved 4-0.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the proposal from Firefighters Equipment of N.Y. for the annual turnout gear (coat and pants) inspection, at a cost of $11.00 per set. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the purchase of two (2) 2019 EMS & Fire Personnel Legal Guide to NYS Town Law Updates, at a total cost of $72.35. Approved 4-0.

 

 

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the July 25, 2018 Abstract of Bills for the Apparatus Reserve Fund consisting of 1 check amounting to $50,000.00, the Abstract of Bills for the General Fund consisting of 33 checks totaling $37,613.14, the Abstract of Bills for the Apparatus Reserve Fund consisting of 1 check amounting to $29,098.00 and the Abstract of Bills for the Communications Reserve Fund consisting of 1 check amounting to $22,145.00 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 9:05 p.m., there being no further business, a motion was made by Commissioner Mattera, seconded by Commissioner Jackson, to adjourn the meeting. Approved 4-0.

 

Submitted by
Lorraine Gregory, Secretary

2019 Proposed Budget
Notice of Public Hearing
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