January Meeting Minutes 2016

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 7, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:37 p.m. Present were Commissioners James Schaefer, Jennifer Davonski, Aaron Sacks and Allyn Jackson, Chief David Kohler, First Assistant Chief Scott Flynn, Second Assistant Chief David Rosante, Firehouse Attendant David Schaffauer, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, approving Mr. Schaffauer’s vacation time from February 12-21, 2016 and to authorize Mr. Ryckman to work a 20 hour work week in Mr. Schaffauer’s absence. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted. Approved 4-0.

At this point, Mr. Schaffauer left the meeting.

EMS REPORT

Presented by Commissioner Davonski in Mr. Patel’s absence.

STAFF REPORT

See attached report.

EQUIPMENT AND SUPPLIES

See attached report.

According to the new procedure regarding dollar amount purchases, Mr. Patel may order this item without prior Board approval. Commissioner Davonski will advise Mr. Patel.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the EMS Report as submitted. Approved 4-0.

MAINTENANCE REPORT

No report submitted. Commissioner Erwin not in attendance. 2

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - Chief Kohler will furnish the binder’s item number and the Secretary will order.

Request 2. - A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase, from Dive Rescue International, of the items necessary to update the Ice Rescue Suits, at a cost of $535.25. Approved 4-0.

Request 3. - A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, approving the purchase of a black helmet for Ex-Chief William Potter, at a cost not to exceed $250.00. Approved 4-0.

Request 4. - In inventory.

Requests 5 and 6. - New Business.

Request 7. - Commissioner Sacks will handle.

Requests 8 and 9. - New Business.

Request 10. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing On Call First Responder Keith Phillips to attend the upcoming JEMS Conference, in Baltimore, Maryland, February 25-27, 2016, at a cost not to exceed $1,500.00. Approved 4-0. (Note: According to the District’s Travel Policy, if for some reason Mr. Phillips does not attend the conference, he will be responsible for reimbursing the District for the expenses incurred that are not refundable to the District.)

Request 11. - The Inspection Dinner is scheduled for May 14, 2016 at Docker’s.

Request 12. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, granting permission for Second Assistant Chief David Rosante to use the District vehicle to travel back and forth to work in Mastic/Shirley. Approved 4-0.

ITEMS FOR DISCUSSION

1. Commissioner Sacks stated that the cap will be ready in approximately 6 weeks.

2. The Board suggested forming a Truck Committee.

ATTORNEY DISCUSSION

Mr. Glass not in attendance. 3

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the Minutes of the December 28, 2015 Year End Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the probationary membership of Max McLaughlin and an e-mail from Jessica Insalaco regarding an update on The Hills.

OLD BUSINESS

Commissioner Jackson advised the Board that Commissioner Erwin advised him that a new vehicle for the Chief is on order through State bid.

Commissioner Davonski is still working on the On Call First Responder evaluations with Mr. Patel.

Commissioner Schaefer advised the Board that the bed liner for the Fire Police Vehicle had been installed and that he was still waiting to hear from Relay Communications.

The Secretary advised the Board that she will be placing the public notice regarding the sale of the 2005 Ford Expedition in the January 14, 2016 issue of the Southampton Press – Western Edition.

NEW BUSINESS

Commissioner Jackson advised the Board that physical exams are scheduled for the third Saturday in February and the March meeting. Fit testing will be done by an independent company.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, approving the probationary membership of Max McLaughlin. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving use of the meeting room on January 31, 2106 by David Rosante for a birthday party. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, approving use of the meeting room on February 19, 2016 by Gregory Celi (Red Knights MC Club) for a general meeting. Approved 4-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving use of the meeting room on March 13, 2016 by the East Quogue Cub Scout Pak 261 for the 2016 Blue and Gold Awards Banquet, with a room rental fee of $120.00. Approved 4-0. (Note: Mr. 4

Luhmer will be reminded to leave the room and the kitchen in clean condition and will be responsible for any damages that might occur.)

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, approving use of the meeting room on February 13, 2016 by David Kohler for a baby shower. Approved 4-0.

At 8:37 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, calling the meeting into Executive Session to discuss a departmental matter. Approved 4-0.

At 8:45 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, calling the meeting out of Executive Session. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to reinstate Chief David Kohler driving privileges. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the abstract of bills for the General Fund consisting of 23 checks totaling $123,046.12 and to authorize the transfer of $130,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 8:50 p.m., there being no further business, a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, to adjourn the meeting. Approved 4-0.

Submitted by Lorraine Gregory, Secretary

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Sealed Bid Sale 2005 Ford

NOTICE TO BIDDERS

Please take notice that sealed bids for the sale of one (1) Pre-owned, "As Is", 2005 Ford Expedition 4 Wheel Drive, White Body with Red Side Stripe, mileage 84,932.8, VIN #1FMPU1650LA66397 will be received by the Board of Fire Commissioners of the East Quogue Fire District, P.O. Box 860, 465 Montauk Highway, East Quogue, New York 11942 until 7:15 P.M. (prevailing time) on February 4, 2016, at which time the bids will be opened and read aloud. Bids will be presented in a sealed envelope marked "Bid – 2005 Ford Expedition". The minimum bid is $1,500.00. The Board of Fire Commissioners reserves the right to reject any and all bids and to re-advertise for new bids in its discretion.

Dated: January 8, 2016

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT

_________________________________

Lorraine Gregory

 

Sealed Bid Sale

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Meeting Schedule for 2016

PUBLIC NOTICE

Please take notice that the East Quogue Fire District of the Town of Southampton, County of Suffolk, New York, will hold its regular monthly meetings for the year 2016 on the first Thursday of each month at 7:30 p.m., at the East Quogue Fire House, Montauk Highway, East Quogue, New York. The Budget Hearing will be held on Tuesday, October 18, 2016, at 7:00 p.m. Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2017 Budget. The Year-End Meeting will be held on Monday, December 26, 2016, at 7:00 p.m. Workshops will be held, as needed, on the fourth Wednesday of each month, with the exception of November, which will be the fifth Wednesday of the month, at 7:00 p.m. All meetings of the East Quogue Fire District are open to the public. This notification is being given to the news media pursuant to the provisions of Section 94 of the Public Officers Law of the State of New York. By order of the Board of Fire Commissioners of the East Quogue Fire District.

Dated: January 8, 2016

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

 

Meetings Schedule for 2016

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Year End Meeting Minutes for 2015

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING

DECEMBER 28, 2015

The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson, at 7:00 p.m. Present were Commissioners Allyn Jackson, Aaron Sacks, James Schaefer and Jennifer Davonski, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIRE HOUSE ATTENDANT REPORT

Mr. Schaffauer was not requested to attend the meeting.

EMS REPORT

Mr. Patel was not requested to attend the meeting.

MAINTENANCE REPORT

Commissioner Erwin not in attendance.

CHIEF'S REPORT

The Chiefs were not requested to attend the meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, to accept the Minutes of the December 3, 2015 Fuel Bid Opening and the Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A review was made of the Outstanding Purchase Orders for 2015. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, amending Purchase Order #2015-70 to read $2,073.06 instead of $2,000.00 and to Void 2014-2. Approved 4-0. 2

Ms. Knotoff stated that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-49. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $32.12 from Ambulance Repair - 210-001 to Ambulance Maintenance/Supplies - 240-001.

2015-50. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $144.79 from Voting Machines - 440-001 to Office Computer Maintenance/Supplies - 450-001.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the adoption of Resolutions 2015-49 and 2015-50. Approved 4-0.

2015-51. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of the balance remaining in all 2015 budget codes amounting to $273,994.82 to Fund Transfers - 900-001.

2015-52. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $190,000.00 from Fund Transfers - 900-001 to the Apparatus Reserve Fund.

2015-53. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $155,000.00 from Fund Transfers - 900-001 to the Building Reserve Fund.

2015-54. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $23,994.82 from Fund Transfers - 900-001 to the Communication Reserve Fund.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting adoption of Resolutions 2015-51 through 2015-54. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, to accept the Treasurer's Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board.

OLD BUSINESS

Commissioner Schaefer presented the following two proposals for the bed liner for 7-6-9 Fire Police Vehicle:

Broken Arrow Industries, Inc. - $475,00

Otis Ford - $500.00 3

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from Broken Arrow Industries, Inc. for the bed liner for 7-6-9 Fire Police Vehicle, at a cost of $475.00. Approved 4-0.

After a brief discussion regarding the 2007 Ford Expedition 7-6-10, a resolution was drawn up and states as follows:

2015-55. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the 2005 Ford Expedition 7-6-10 as surplus property and to offer it up for sale in "as is" condition and to accept a bid for no less than $1,500.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting adoption of Resolution 2015-55. Approved 4-0.

The Secretary advised the Board that Commissioner Sacks had made the final $100.00 payment owed to the District regarding his not attending the 2014 Fall Workshop of the Association of Fire Districts of the State of New York.

NEW BUSINESS

No discussion.

ABSTRACT OF BILLS:

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the following abstracts of bills for the General Fund:

Abstract #2 of 4 in the amount of $25,391.72, consisting of 32 checks

Abstract #3 of 4 in the amount of $368,652.61, consisting of 3 checks

Abstract #4 of 4 in the amount of $1,616.94, consisting of 1 check

and authorizing the transfer of $400,000.00 from the Checking Account to the Money Market Account. Approved 5-0.

At 8:00 p.m., there being no further business, a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, to adjourn the meeting. Approved 4-0.

Submitted by:

Lorraine Gregory, Secretary

Year End Meeting Minutes 2015

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Meeting Minutes for December 2015

EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING
DECEMBER 3, 2015
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski, Jonathan Erwin and Allyn Jackson, Chief Bill Potter, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.
FIREHOUSE ATTENDANT REPORT
See attached report.
The new Fire Police vehicle is ready to be put in service.
ITEMS FOR DISCUSSION
1. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of one (1) 28” Husquuarna Snow Blower from Loper’s, at a cost not to exceed $1,200.00. Approved 5-0.
2. A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of sixty three (63) bags of ice melt from L.I. Cauliflower Association, at a total cost of $526.05. Approved 5-0.
3. A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of one (1) Spreader with a 100 lb. Stainless Steel Hopper, at a cost of $299.00 and one (1) Hand Held Spreader, at a cost of $14.00 from Westhampton True Value Hardware. Approved 5-0.
A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the Firehouse Attendant Report as submitted. Approved 5-0.
At 7:50 p.m., Mr. Schaffauer left the meeting.
EMS REPORT
See attached report.
STAFF REPORT
Noted.
 
EQUIPMENT AND SUPPLIES
1. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $1,735.89 (Hammer Medical - $1,339.42.50, Emergency Medical Products - $346.91, Zoll Medical - $44.63 and Amazon - $4.93). Approved 5-0.
2. Noted.
3. Noted.
4. Discard the cabinet in the dumpster.
5. Tabled.
A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the EMS Report as submitted. Approved 5-0.
The Board decided to begin the new EMS/Squad schedule in February 2016.
At 7:54 p.m., Mr. Patel left the meeting.
At 7:55 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss a Department matter. Approved 5-0.
At 8:12 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.
A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, upholding Chief Potter’s decision to suspend Vincent Alliegro for thirty (30) days commencing December 1, 2015. Approved 5-0.
Commissioner Jackson will contact Mr. Glass for his advice regarding this matter.
MAINTENANCE REPORT
No written report submitted.
Commissioner Erwin advised the Board that the exhaust leak in 7-6-5 was repaired and batteries were replaced.
A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Maintenance Report as submitted. Approved 5-0.
CHIEF'S REPORT
See attached report.
 
REQUESTS
Request 1. - Commissioner Erwin will handle.
Request 2. - The Secretary will order from Staples.
Request 3. - A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of one (1) TT1B Tape Tender Barricade Tape Dispenser from Amazon, at a cost of $36.70. Approved 5-0.
Request 4. - Approved.
Request 5. - A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the purchase of flatware from Bar Boys, at an approximate cost of $750.00. Approved 5-0.
Request 6. - A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, authorizing the expenditure of $300.00 for fire prevention materials. Approved 5-0.
ITEMS FOR DISCUSSION
1. Dave will handle.
2. The Chief will handle.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
At 8:25 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Erwin, calling the meeting into Executive Session to discuss a Department matter. Approved 5-0.
At 8:30 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, calling the meeting out of Executive Session. Approved 5-0.
MINUTES
A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, accepting the Minutes of the November 5, 2015 Regular Monthly Meeting. Approved 5-0.
TREASURER'S REPORT
A motion was made by Commissioner Davonski, seconded by Commissioner Sacks,
amending Purchase Order #2015-9 to read $554.90 instead of $500.00. Approved 5-0.
Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:
 
2015-42. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,000.00 from Firematic Equipment/Repairs - 200-001 to Firematic Maintenance/Supplies – 230-001.
2015-43. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Ambulance Repairs - 210-001 to Ambulance Maintenance/Supplies – 240-001.
2015-44. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $656.50 from Association Dues - 360-001 to Medical Exams – 340-001.
2015-45. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Building Repairs/Grounds - 220-001 to Building Maintenance/Supplies – 250-001.
2015-46. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Gas/Oil Vehicles - 300-001 to Telephone – 270-001.
2015-47. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Public Drills/Inspections - 380-001 to Uniforms – 370-001.
2015-48. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $9,062.00 from NYS Retirement Employer - 600-001 to Service Awards – 620-001.
A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the adoption of Resolutions 2015-42 – 2015-48. Approved 5-0.
A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
Miscellaneous correspondence was presented to the Board including a letter from the Town of Southampton regarding Resolution RES-2015-1110, a proposal from Jones, Little & Co. regarding the 2015 auditing services and a letter from William F. Glass, Jr., Esq. regarding the Proposed Legal Representation for 2016.
OLD BUSINESS
Commissioner Erwin advised the Board that the old 7-6-80 vehicle is expected back from the auto body shop and will be lettered upon return. The new 7-6-80 vehicle will be put in service after the cap is installed which is expected to be completed in about a month.
Commissioner Schaefer will get prices on the installation of a vinyl liner in the bed of the new 7-6-80 vehicle.
 
Commissioner Erwin also advised the Board that he is waiting for final prices on the new Chief’s car and that the funds will have to be encumbered.
Commissioner Davonski advised the Board that Mr. Patel is working on the First Responder evaluations.
Commissioner Schaefer advised the Board that, in order to make the January 2016 LOSAP payment, he will need an advance of $10,000.00. Ms. Knotoff stated that Mr. Marmorale should be more accurate with the 2016 payment calculations to avoid a shortfall.
Commissioner Sacks advised the Board that the cabinets have been built for the folding beds.
Commissioner Sacks also advised the Board that he spoke with Fred Bonner and Jerry Buckley regarding the Firemen’s Room renovations. Mr. Buckley suggested having an electrician disconnect the lights and the alarm company disconnecting the alarm system and to be reinstalled after the new walls are up. Mr. Bonner agreed with the suggestion of a brick veneer over the old sheetrock and replacing the flooring. If the bar is removed, a different flooring material can be used.
Commissioner Jackson stated that the Board needs to contact the Town of Southampton Police Department regarding the Call In System. Commissioner Erwin stated that he had met with Lt. Zarrow and was advised that the Town is ready to go with texting. Commissioner Sacks stated that he had given the Red Alert contact information to Lt. Zarrow and that he was supposed to pass it on to his IT person.
Commissioner Jackson advised the Board that the letter will be forwarded to The Hills Development with copies to the Town Supervisor and Kyle Collins, Chief Planner and that the District is not exempt from total clearing of the land.
Commissioner Jackson also advised the Board that he met with Mr. Gaudiello regarding the boiler replacement. Mr. Gardiello offered to assist the District, at no charge, and will refer a mechanical engineering company who will prepare specs and make recommendations.
The Board agreed that they should meet with Hometown to discuss the training classes that they have available and to also review the insurance policy coverage for the coming policy year.
Commissioner Schaefer will contact Relay Communications to discuss the District’s future communication needs and to ask them for a proposal.
The Board requested the Secretary to forward a letter to Mr. Topping thanking him for his services over the years.
Commissioner Jackson advised the Board that the boat is out-of-service and that he has been in contact with a Connecticut boat company who will look at the boat.
A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of two (2) Receivers and three (3) Remotes for the Main Firehouse garage doors and
 
one (1) Receiver and two (2) Remotes for the Station 2 garage doors, from T.M. Kenney’s Garage Door, Inc., at a total cost of $1,100.00. Approved 5-0.
NEW BUSINESS
Commissioner Jackson reminded the Chief that it is mandatory for all personnel operating emergency vehicles to use seat belts.
The Organizational Meeting was scheduled for Thursday, January 7, 2016, at 7:00 p.m. The Secretary will notify the media and arrange for the required postings.
A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the proposal from Jones, Little & Co. for the 2015 auditing services, in an amount not to exceed $7,500.00. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the abstract of bills for the General Fund consisting of 46 checks totaling $73,035.01 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 5-0.
At 9:20 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, to adjourn the meeting. Approved 5-0.
Submitted by Lorraine Gregory, Secretary
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Fuel oil Bid Meeting Minutes 2015 / 2016

EAST QUOGUE FIRE DISTRICT
FUEL OIL BID OPENING
DECEMBER 3, 2015
 
The Fuel Oil Bid opening was called to order by Chairman Allyn Jackson at 7:15 p.m. Present were Commissioners Allyn Jackson, Aaron Sacks, Jennifer Davonski and James Schaefer, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.
The following bid was submitted based on the Northville Holding Corp. Rack Price L.I. Tank Car Consumer Price at the Holtsville Terminal on the day of delivery:
Mendenhall Fuel - 12.8 cents per gallon, Service Contract - $525.00
A resolution was drawn up and states as follows:
2015-41. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the 2016 Fuel Oil Bid (January 1, 2016 to December 31, 2016) submitted by Mendenhall Fuel, Inc. The price is based on the Northville Holding Corp. Rack Price L.I. Tank Car Consumer Price at the Holtsville Terminal on the day of delivery, plus an overage of 12.8 cents per gallon (.128) which includes the NYS Oil Spill Fee, LUST Fee and the Nora Assessment Fee; and
Be it further resolved, to accept the Heating Service Contract in the amount of $525.00.
A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting the adoption of Resolution 2015-41. Approved 4-0.
Submitted by:
Lorraine Gregory, Secretary
 
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Novembers Meeting Minutes 2015

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 5, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:45 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski, Jonathan Erwin and Allyn Jackson, Chief Bill Potter, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory. (Note: The meeting started late due to the fact that a John Tepedino, a representative from Fully Involved, Inc., addressed the Board.)

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, accepting the Firehouse Attendant Report as submitted. Approved 5-0.

At 7:48 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a cost of $2,027.36 (Hammer Medical - $1,273.50, Emergency Medical Products - $349.16 and Zoll - $404.70). Approved 5-0.

2.         Noted.

3.         A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of one (1) Staples 2-Drawer Letter Size Vertical File Cabinet Black, at a cost of $179.99. Approved 5-0.

4.         Tabled.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the EMS Report as submitted. Approved 5-0.

At 8:00 p.m., Mr. Patel left the meeting.

MAINTENANCE REPORT

No written report submitted.

Commissioner Erwin advised the Board that 7-6-17 will be inspected next week and that there are two recalls on the vehicle that will also be addressed.

Commissioner Erwin will arrange for the ladder testing.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the Maintenance Report as submitted. Approved 5-0.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - Approved for 7-6-6.

Request 2. - A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of two (2) MSA Altair CO Meters for 7-6-2 and 7-6-31 from Firematic, at a cost not to exceed $250.00 each. Approved 5-0.

Request 3.       A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of one (1) Dewalt Rechargeable Battery from Westhampton True Value Hardware, at a cost of $89.00. Approved 5-0.

 

ITEMS FOR DISCUSSION

 

1.         Commissioner Sacks advised the Chief that the “Forward Address” can be edited to correct the situation.

2.         Commissioner Jackson will handle.

3.         Noted.

4.         The Board advised the Chief that the Department pays the $130.00 bill for the County fee and then requests reimbursement from the Board.

At 8:28 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss a Department matter. Approved 5-0.

At 8:40 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Sacks, calling the meeting out of Executive Session. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the October 1, 2015 Regular Monthly Meeting and the October 20, 2015 Budget Hearing. Approved 5-0.

TREASURER'S REPORT

With regard to the 2016 Budget, a resolution was drawn up and states as follows:

2015-36. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the 2016 Budget in the amount of $1,320,000.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the adoption of Resolution 2015-36. Approved 5-0.

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-37. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Gas/Oil Vehicles - 300-001 to Building Maintenance/Supplies – 250-001.

2015-38. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Gas/Oil Vehicles - 300-001 to Telephone – 270-001.

2015-39. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $94.25 from Public Drills/Inspections - 380-001 to Uniforms – 370-001.

2015-40. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,000.00 from Public Drills/Inspections - 380-001 to Legal Audit – 420-001.

A motion was made by Commissioner Davonski, seconded by Commissioner Erwin, accepting the adoption of Resolutions 2015-37 – 2015-40. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, amending Purchase Order #2015-87 to read as follows: the purchase of twenty (20) Hoods, at a cost of $45.00 each. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a notice from Verizon stating that the District’s account is “frozen”, a letter from Cook Maran regarding 81 Dune Road, a letter from the Suffolk County Fire District Officers Association regarding the District hosting their November 17, 2016 meeting and a proposal from Frank G. Relf Architect, P.C. regarding the boiler replacement.

OLD BUSINESS

 

After a brief discussion regarding repairs to the 2009 Dodge Durango (7-6-80), a motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the proposal from Village Auto Body Inc., in the amount of $3,500.00. Approved 5-0.

Commissioner Davonski advised the Board that the ambulance lettering was approved by the State.

Commissioner Schaefer advised the Board that members have still not been measured for Class A uniforms and that he has been communicating with Hometown Insurance regarding the training courses that they have available.

Commissioner Schaefer also advised the Board that he will be contacting the members who will be eligible to receive LOSAP in January 2016. A meeting has been scheduled with Vince Marmorale for December 9, at 6:00 p.m., to explain the options available.

 

Commissioner Sacks advised the Board that the cap for the Fire Police Vehicle is in production and that the face pieces will be delivered within the next few weeks. Fit testing will be done in January 2016.

 

Commissioner Jackson advised the Board that Frank G. Relf’s architectural and engineering services for the boiler was $36,000.00. The Board needs to look further.

Commissioner Jackson also advised the Board that The Hills Development had contacted him regarding whether or not the Board did research as to the exact amount of land the District would need, whether it would be cleared or uncleared and have any restrictions. The Board suggested that Commissioner Jackson compose a letter to The Hills expressing the needs of the Fire District/Department and the stress that this project will be putting on the Fire District/Department and pointing out the fact that the development will not have an impact on the School District and the School District is receiving many benefits.

Commissioner Jackson stated that the Policy and Procedure Manual has been reviewed and edits need to be made. The Secretary will handle this project.

The Secretary reminded Commissioner Sacks that there was a balance of $100.00 owed by him to the District regarding his not attending the 2014 Fall Workshop of the Association of Fire Districts of the State of New York.

 

NEW BUSINESS

 

Commissioner Erwin advised the Board that the New York State bidding process was starting a new program called Mini-Bids and will submit a bid for the new Chief’s car. He will try to spec out the box. The radios and lights will be done after delivery.

Commissioner Schaefer spoke with Stone Creek Inn regarding their request for a CPR Class. The class will be scheduled for the end of January or sometime in February with at least 20 attendees.

After a brief discussion, a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the proposal from Fully Involved, Inc. to perform preventative maintenance services, at an approximate cost of $11,820.00 and repair services which would include parts and labor, at a cost yet to be determined when the work is scheduled and completed. Approved 5-0.

Commissioner Jackson advised the Board that he will contact Relay to get their advice on our radio planning.

The 2016 Fuel Oil Bid Opening is scheduled for 7:00 p.m., on December 3, 2015. The Secretary will publish the public notice.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the abstract of bills for the General Fund consisting of 47 checks totaling $31,738.40 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:45 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

November Meeting Minutes 2015

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Organizational Meeting Notice 2016

 

PUBLIC NOTICE

Please take notice that the Organizational Meeting of the East Quogue Fire District of the Town of Southampton, County of Suffolk, New York, for the year 2016 will be held on Thursday, January 7, 2016, at 7:00 P.M., at the East Quogue Firehouse, Montauk Highway, East Quogue, New York.

Dated: December 3, 2015

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

Drawer 860, East Quogue, NY 11942

Organizational Meeting Notice 2016

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Election Notice 2015

ANNUAL ELECTION OF THE EAST QUOGUE FIRE DISTRICT

DECEMBER 8, 2015

PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire District will take place on December 8, 2015, between the hours of 5:30 P.M. and 9:00 P.M. at the East Quogue Firehouse, located at Montauk Highway and Bay Avenue for the purpose of voting on one (1) Commissioner for a Five (5) Year Term, commencing on January 1, 2016. All duly registered residents of the East Quogue Fire District shall be eligible to vote and must be registered with the Suffolk County Board of Elections by November 16, 2015. Candidates for District Office shall file a petition signed by at least twenty-five (25) registered voters of the Fire District with the Secretary of the Fire District no later than November 18, 2015. Petitions may be obtained at the East Quogue Firehouse, Monday through Friday beginning November 5, 2015, between the hours of 8:30 a.m. and 4:00 p.m.

Dated: October 30, 2015

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

PO Drawer 860, East Quogue, NY 11942

(631) 653-5101

Election Notice 2015

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Fuel Oil Bid 2015

NOTICE TO BIDDERS

PLEASE TAKE NOTICE, that sealed bids for the provision of #2 fuel oil for the period beginning January 1, 2016 and ending December 31, 2016 will be received at the office of the Fire District, P.O. Box 860, 465 Montauk Highway, East Quogue, New York 11942 until 7:00 P.M. (prevailing time) on the third day of December 2015, at which time the bids will be opened and read aloud.

Bids will be submitted in sealed envelopes and shall bear on the face thereof the name and address of the bidder and be marked “Fuel Oil Bid”. This bid is for approximately 8,000 gallons, more or less of No. 2 Fuel Oil, to be delivered to the Main Fire House, the Storage Building and Station 2 located on Head of Lots Road to be delivered on automatic delivery subject to the following conditions: 1. Contract may not be assigned without prior written consent of the Board of Fire Commissioners. 2. Bid price must be the delivery price and shall not include any Federal, State or Local taxes for which the contractor may claim exemption because of doing business with the East Quogue Fire District. Bid price shall be quoted as “Northville Holding Corp. Rack Price, L.I. Tank Car Consumer Price at the Holtsville Terminal” on the day of delivery plus cents overage. 3. Bidders must have storage facilities within radius of 25 miles of the Village of East Quogue and must be prepared to make delivery on 5 hours notice. 4. All bidders shall submit a bid for service and must be able to answer any service request within a six hour period. Service contract to include the service and repair of one (1) oil fired hot water heater and four (4) furnaces.

The contract for the above will be awarded by the Board of Fire Commissioners to the lowest responsible bidder. In cases where two or more responsible bidders submit identical bids as to price, the Board of Fire Commissioners may award the contract to either of such bidders.

The Board of Fire Commissioners reserves the right to reject all bids and re-advertise for new bids in its discretion. The Board of Fire Commissioners reserves the right to waive any and all irregularities in bid procedures so long as they are deemed immaterial in the sole discretion of the Board.

No bids may be withdrawn by any bidder for a period of forty-five (45) days from the date of bid opening.

Dated: November 9, 2015

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT

Town of Southampton, Suffolk County, New York

____________________________________

Lorraine Gregory

Fire District Secretary

Fuel Oil Bid

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Meeting Minutes for October 2015

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 1, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 8:00 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski, Jonathan Erwin and Allyn Jackson, Chief Bill Potter, Third Assistant Chief Scott Flynn (8:25 p.m.), Firehouse Attendant David Schaffauer, Treasurer Nancy Knotoff and Secretary Lorraine Gregory. (Note: The meeting started late due to the fact that representatives from The Hills development addressed the Board.)

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of three (3) cord reels from Home Depot, at an approximate cost of $29.97 each and three (3) plug ends, at a cost of $12.98 each. Approved 5-0.

2.         Noted.

3.         Commissioner Jackson will look into the problem.

4.         Noted.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, accepting the Firehouse Attendant Report as submitted. Approved 5-0.

At 8:10 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report. (Note: Commissioner Davonski presented the report in Mr. Patel’s absence.)

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the purchase of the medical supplies requested, at a cost of $645.11 (Emergency Medical Products - $55.26 and Hammer Medical - $589.85). Approved 5-0.

2.         A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the renewal of the When to Work subscription, at a cost of $200.00. Approved 5-0.

3.         Commissioner Davonski advised the Board that the 3” letters will be installed tomorrow and that pictures of the vehicle lettering will be forwarded to Brian Sherwood.

4.         Tabled.

5.         Tabled.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting the EMS Report as submitted. Approved 5-0.

MAINTENANCE REPORT

Commissioner Erwin advised the Board that the new 7-6-80 car was taken to Ford to fix a problem that was not covered under the warranty.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of three (3) radio holder and strap combinations from The Fire Store, at an approximate cost of $233.53. Approved 5-0.

Request 2. - Tabled.

Request 3.       Amanda Paparatto has been given a steady work shift.

 

ITEMS FOR DISCUSSION

 

1.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of twenty four (24) pair of assorted sizes of Dragon Fire gloves from Coastal Fire, at an approximate cost of $64.95 each. Approved 5-0.

2.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of twenty (20) Hoods from The Fire Store, at an approximate cost of $30.59 each. Approved 5-0.

3.         A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of ten (10) Scott Pak Bottles on State Contract, if possible, at a cost not to exceed $1,300.00 each. Approved 5-0.

4.         A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of forty five (45) Scott Facepieces, at a cost not to exceed $12,825.00. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the September 3, 2015 Regular Monthly Meeting and the September 23, 2015 Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-34. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Gas/Oil Vehicles - 290-001 to Ambulance Maintenance/Supplies – 240-001.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolutions 2015-34. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, amending Purchase Order #2015-34 to read as follows: the purchase of twelve (12) Shirts, at a cost of $40.00 each. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 5-0.

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an order form from James Publishing for the New York Fire District Officers’ Guide.

OLD BUSINESS

 

Commissioner Schaefer reported on the following:

 

Commissioner Schaefer spoke with Erik at Hometown regarding an EVOC class. The class is free with a requirement of a minimum of 20 attendees. Chief Potter advised the Board that he had just submitted a request to the County for a class in January and is requiring all members to take an EVOC class. Commissioner Sacks proposed that the Chiefs present to the Board at the November meeting a training program outlining what it is a member has to do, what the test is, what they sign and what the Chiefs say the member has done.

Commissioner Sacks reported on the following:

Firemen’s Room - Tabled.

Commissioner Jackson reported on the following:

Siren - Tabled.

Boiler Main Firehouse - Meeting with General this week.

 

Fit Testing - Went very well.

Photocopier - Will contact Advanced Imaging Systems.

December 16, 2014 Break-In - The Town Judge will be requiring the individual to reimburse the District for the damages totaling $9,149.00.

Ms. Knotoff advised the Board that she would be attending the upcoming Association of Fire Districts of the State of New York Fall Workshop.

 

NEW BUSINESS

 

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the construction of a wooden storage unit for the cots being stored in the Steel Building, at a cost of approximately $400.00 for materials and labor. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of two (2) Storage Cabinets from Global for the Ladies Auxiliary and Benevolent Association storage needs, at a cost of approximately $1,200.00, plus shipping. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing NDI to administer flu shots to the members and the Ladies Auxiliary, at a cost of $25.00 per shot. Approved 5-0.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, authorizing the purchase of one (1) copy of the New York Fire District Officers’ Guide Print Auto Renew, at a cost of $119.00, including shipping. Approved 5-0.

Commissioner Schaefer advised the Board that he will be running for re-election.

A resolution was drawn up and states as follows:

2015-35. Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident electors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2015 Annual Fire District Election;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.

A motion was made by Commissioner Erwin, seconded by Commissioner Jackson, accepting adoption of Resolution 2015-35. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the abstract of bills for the General Fund consisting of 25 checks totaling $12,371.02 and to authorize the transfer of $25,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:25 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

Meeting Minutes for October 2015

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Budget Summary for 2016

2016 Budget Summary

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Budget Hearing 2015

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

PLEASE TAKE NOTICE that a Public Hearing will be held on October 20, 2015 at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York.

The purpose of the Public Hearing will be to permit public review of the proposed budget for the East Quogue Fire District for fiscal year 2016.

PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has been filed with the Town Clerk and is available for review at that office and is also available for review at the Office of the Board of Fire Commissioners, Monday through Friday, between the hours of 9:00 a.m. and 4:00 p.m.

Dated: September 30, 2015

BY ORDER OF THE BOARD

OF FIRE COMMISSIONERS OF THE

EAST QUOGUE FIRE DISTRICT

Town of Southampton

Suffolk County, New York

By: Lorraine Gregory

Fire District Secretary

 

 Budget Hearing Notice

 

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Septembers Meeting Minutes for 2015

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 3, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski and Allyn Jackson, Chief Bill Potter, Second Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, authorizing the purchase of two (2) Auto Eject for the new 7-6-80 Vehicle from Firematic, at a cost not to exceed $500.00. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of one (1) Low Band Radio from Integrated Wireless Technologies, at an approximate cost of $775.00. Approved 4-0.

ITEMS FOR DISCUSSION

1. Replace the toilet at a cost of $100.00.

2. Prepare a work order and the electrician will be called in.

3. Noted.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Firehouse Attendant Report as submitted. Approved 4-0.

At 7:50 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted. 2

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a cost of $580.69 (Emergency Medical Products - $417.29 and Hammer Medical - $163.40). Approved 4-0.

2. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Mount for the X Series Monitor from NCE, at an approximate cost of $445.00. Approved 4-0.

MISC.

Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the EMS Report as submitted. Approved 4-0.

At 8:00 p.m., Mr. Patel left the meeting.

MAINTENANCE REPORT

Commissioner Erwin not in attendance.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing Lt. Pat Vonatski and Lt. Donna Ponto to attend a Leadership Class, at a cost of $245.00 per attendee. Approved 4-0.

Request 2. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of four (4) Mustang Survival Type V Work Suits from West Marine, at a cost of $500.00 each. Approved 4-0.

Commissioner Sacks reminded the Chief of the importance of keeping the members’ training records and FIT testing records up-to-date and made available when requested.

ITEMS FOR DISCUSSION

1. Commissioner Jackson stated that he is waiting for a contract from American Fit.

2. Tabled. 3

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Minutes of the August 6, 2015 Regular Monthly Meeting. Approved 3-0. Abstain – 1 (Commissioner Sacks did not attend the meeting.)

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-31. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Office Supplies/Postage - 260-001 to Building Maintenance and Supplies – 250-001.

2015-32. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,500.00 from Public Drills and Inspections - 380-001 to Class A Uniforms – 370-001.

2015-33. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from the Money Market Account to the Checking Account to cover Payroll.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting adoption of Resolutions 2015-31, 2015-32 and 2015-33. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, amending Purchase Order #2015-70 to include the purchase of sixteen (16) Ex-Chief Badges, at an approximate cost of $500.00, bringing the total to $2,000.00. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, amending Purchase Order #2015-72 to $3,750.00 since Commissioner Sacks will not be attending the Conference. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from Michele Meduski regarding the PTA Halloween Parade and a letter from the East Quogue Fire Department regarding the swearing in of Andrew Pisaneschi and the resignation of Kirsten Peyton. 4

OLD BUSINESS

Commissioner Davonski reported on the following:

First Responder Reviews

- Working with Mr. Patel.

Commissioner Schaefer reported on the following:

Commissioner Schaefer advised the Board that he is waiting for a return phone call from Hometown regarding an EVOC class and that if the Chief makes a request, the County will hold a class at a charge.

Commissioner Sacks reported on the following:

Firemen’s Room

- Will, of Mr. Relf’s office, estimated the first phase to cost $140,000, not including his fee of $37,500.00. The Board decided to consider looking for another architect.

Fire Police Cap

- In production.

Commissioner Jackson reported on the following:

Siren

- No progress.

Boiler Main Firehouse

- No progress.

Photocopier

- Letter sent to Wells Fargo. Waiting to hear from Advanced Imaging Systems regarding the new machine.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, granting permission for the East Quogue Elementary School PTA to assemble in the parking lot prior to the Halloween Parade. Approved 4-0. (Note: The members of the Department and the Fire Police will assist with traffic control and will lead the parade with a Fire Truck.)

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the resignation of Kirsten Peyton from the Department. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the abstract of bills for the General Fund consisting of 43 checks totaling $54,016.61 and to authorize the transfer of $80,000.00 from the Money Market to the Checking Account. Approved 4-0. 5

At 9:18 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, to adjourn the meeting. Approved 4-0.

Submitted by Lorraine Gregory, Secretary

 

Meeting Minutes for September 2015

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