EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING
DECEMBER 3, 2020
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, Michael Mattera, Robert Holley, James Schaefer and Stephen Gregory, Chief Scott Flynn, First Assistant Chief Ted Jankowski, Second Assistant Chief Paul Sulzinski, Firehouse Attendant David Schaffauer, Secretary Lorraine Gregory and Treasurer Colleen Pearsall.
FIREHOUSE ATTENDANT REPORT
See attached report.
Commissioner Jackson advised the Board that the main antenna is not sending out a proper signal. The antenna wiring is not covered in the maintenance contract and it could cost as much as $15,000.00 to fix the problem.
ITEMS FOR DISCUSSION
No items for discussion.
Mr. Patel unable to attend the meeting.
See attached report.
2. Commissioner Jackson advised the Board that he had spoken with Mr. Glass regarding the State mandate that small businesses reimburse employees who miss work due to Covid-19. Mr. Glass advised that such reimbursement does not pertain to emergency services. To be discussed further at a Workshop.
EQUIPMENT AND SUPPLIES
1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $2,098.07 (Hammer Medical - $818.48, True Value Hardware - $175.00, BoundTree - $1,104.59). Approved 5-0.
2. Included in the above purchase from True Value Hardware - Tyvek Suits - $175.00 for 25.
Work Order Report dated 11/5/20 to 12/3/20 was submitted to the Board.
Chief Scott Flynn thanked the Board members for their help and guidance over the years during his time as Chief and asked First Assistant Chief Ted Jankowski to handle the Chief’s Report.
See attached report.
2. A motion was made by Commissioner Holley, seconded by Commissioner Mattera, authorizing the purchase, from Firematic/Massachusetts State Bid, of one (1) Multi Gas Calibration Machine, at a cost of $6,719.06. Approved 5-0. (Note: The Board requested that the calibration be done every three months, until further notice.)
3. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase, from Firematic, of five (5) Sets of Bail Out Systems, at a total cost of $2,620.00. Approved 5-0.
4. A motion was made by Commissioner Holley, seconded by Commissioner Mattera, authorizing the purchase, from Firematic of one (1) Hose Fitting for 7-6-1, at a total cost of $625.75. Approved 5-0.
5. First Assistant Chief Jankowski will work with Mr. Schaffauer on this project.
ITEMS FOR DISCUSSION
1. Commissioner Holley has a proposal that will be discussed under Old Business.
3. Commissioner Holley advised that the update will begin next week.
Commissioner Jackson presented a Draft regarding the Winter Pandemic Procedures and asked for input from the Board and the Chiefs. Comments, if any, will be added. Commissioner Jackson advised the Chiefs that there is an “open prescription” from Dr. Minnerop for members to receive a Covid-19 test at Southampton Hospital.
Chief Flynn advised the Board that the “Hero” sign posted on the south side of Montauk Highway and Sunset Avenue had been removed, including the posts. He approached the homeowner who stated that the sign was on his property and in the way of a new fence installation. The sign was in the homeowner’s possession, but there was no sign of the posts that had been set in concrete. Chief Flynn was told that the posts had snapped. Chief Flynn told the homeowner that he would come back for the sign when he had the pickup truck and would notify the Board of Fire Commissioners as to what had happened with the sign.
At this point, the Chiefs were excused from the meeting.
Mr. Glass not in attendance.
A motion was made by Commissioner Schaefer, seconded by Commissioner Holley, accepting the Minutes of the November 5, 2020 Regular Monthly Meeting. Approved 5-0.
Mrs. Pearsall advised the Board that she will be paying the 2021 NYS Retirement System bill ($25,722.00) in advance in order to take advantage of the discount.
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Holley, seconded by Commissioner Mattera, approving the Abstract of Bills for the General Fund consisting of 39 checks totaling $71,958.07 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
A letter was received from Mendenhall Fuel, Inc. bidding the 2021 fuel oil and service contract.
Commissioner Holley advised the Board that he had received a proposal from a grant writer, Jennifer Mesiana Higman. She expects her time to be nine to twelve hours with an hourly rate of $160.00 per hour. The total cost should be no more than $1,900.00 and the deadline is February 2021.
Commissioner Jackson advised the Board that 5’ will be cut from the siren pole and that, if the pole wobbles, it will be braced to the firehouse.
Commissioner Jackson presented a proposal from Araiys Design, landscape architects for the design of the memorial. To be discussed further at the upcoming Workshop.
Commissioner Jackson also presented a proposal from Long Island Telecommunications & Electronic Services, Inc. for the communications preventative maintenance. To be discussed further at the upcoming Workshop.
A motion was made by Commissioner Holley, seconded by Commissioner Schaefer, accepting the Mendenhall Fuel, Inc. 2021 fuel cost charge which will be based on the Northville Holding Corp. Tank Car Consumer price at the Holtsville Terminal on the date of delivery, plus an overage of 14.4 cents a gallon (.144) which includes the NYS Oil Spill Fee, LUST fee and the Nora Assessment Fee and the service contract in the amount of $600.00. Approved 5-0. (Note: The Secretary will remind Mendenhall Fuel, Inc. that the District is no longer required to bid the fuel due to the fact that the annual cost does not exceed $10,000.00.)
A workshop was scheduled for Thursday, December 10, 2020, at 7:00 p.m..
At 9:07 p.m., there being no further business, a motion was made by Commissioner Holley, seconded by Commissioner Gregory, to adjourn the meeting. Approved 5-0.
Lorraine Gregory, Secretary