Monthly meeting minutes for July 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 5, 2018

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson and Jennifer Davonski, Chief Scott Davonski, Firehouse Attendant David Schaffauer (left at 8:11 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. 1. Commissioner Sacks stated that there may be a trade value and will check further.

2. 2. Noted.

3. 3. Noted.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. 1. A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested, at a total cost of $2,345.82 (Hammer Medical - $177.17, Zoll Medical - $1,706.25, BoundTree Medical - $462.40). Approved 3-0.

2. 2. Noted.

3. 3. Noted.

4. 4. A resolution was drawn up and states as follows:

            2018-28. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the outdated ambulance safes as surplus property and to dispose of them.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting adoption of Resolution 2018-28. Approved 3-0.

5. 5. A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, approving the purchase of Work T-Shirts for the Firehouse Attendant and the On Call First Responders, at a cost of up to $500.00. Approved 3-0.

MAINTENANCE REPORT

Work Order Report dated 5/3/18 to 7/5/18 was submitted to the Board.

With regard to the light bar on 7-6-7, Commissioner Sacks will review the light bar with the Chief and will then make a determination as to whether it can be repaired or replaced.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, authorizing the purchase of one (1) 18V Milwaukee Band Saw to replace the one in the Man vs. Machine Kit on 7-6-11, from True Value Hardware, at an approximate cost of $599.00. Approved 3-0.

Request 2. - A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, granting permission for the Department to hold the EMT Classes in the Meeting Room. Approved 3-0.

ITEMS FOR DISCUSSION

1. 1. Expected to be in service by July 13, 2018.

2. 2. The Board will discuss further at a future meeting or workshop.

3. 3. Commissioner Davonski presented the following proposals for an intercom system for 7-6-16:

Specialty Fleet Services, LLC. - $1,028.25

(Intercom and Installation)

Integrated Wireless Technologies - $$1,093.00

(Intercom)

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the proposal from Specialty Fleet Services, LLC. for the purchase and installation of an intercom system on 7-6-16, in the amount of $1,028.25. Approved 3-0.

4. 4. Commissioner Sacks stated that Mr. Glass had advised him that District funds may not be used to pay for a physical fitness program for the Ladies Auxiliary members. (Note: Several years ago, this question was posed to Mr. Glass and his advice was the same.)

5. 5. Discussed under Maintenance.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

With regard to the Civil Service/On Call First Responder issue, Commissioner Jackson will discuss this with other Districts at the upcoming Suffolk County Fire Districts Meeting to see if they are having this problem with Suffolk County Civil Service.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting the Minutes of the June 7, 2018 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that the Audit Report had been filed and that the Secretary will be posting the Public Notice in the “Southampton Press – Western Edition”.

Ms. Knotoff also advised the Board that she spoke with representatives from Empire Bank (closest branch is in Shirley) and Bridgehampton National Bank (BNB) (local). After a brief discussion a resolution was drawn up and states as follows:

2018-29. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept Bridgehampton National Bank (BNB) as a depository for the District and that Nancy Knotoff, as Treasurer, be designated as the sole official to sign checks for the District and that checks amounting to more than $5,000.00 be signed by Nancy Knotoff, as Treasurer, and either Aaron Sacks, as Chairman, or Allyn Jackson, as Commissioner.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting adoption of Resolution 2018-29. Approved 3-0.

Ms. Knotoff brought up for discussion the upcoming conference of the Association of Fire Districts of the State of New York. After a brief discussion, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, granting permission for four (4) members of the Board to attend the upcoming Association of Fire Districts of the State of New York Annual Conference, in Saratoga Springs, New York, October 12-14, 2018, at an approximate total cost of $1,500.00 per member. Approved 3-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board. The Secretary advised the Board that a FOIL Request was received from OSHA regarding the recent fire at Loper’s.

OLD BUSINESS

Commissioner Jackson advised the Board that the storage cages in the basement are finished and suggested that the Department review the items presently stored in the basement and discard what is no longer needed.

Commissioner Sacks advised the Board that the new phone system installation is complete. Chief Davonski will notify all concerned regarding the new system.

NEW BUSINESS

After a brief discussion regarding allowing 7-6-11 to be used in Quogue to correct a problem the Quogue Fire Department is having with their siren, the Board unanimously decided not to loan the vehicle out because of the liability issue.

The Secretary will post a Public Notice in the “Southampton Press – Western Edition” regarding the 2019 Budget Workshop scheduled for July 25, 2018 and the possibility of a second workshop scheduled for August 22, 2018.

Commissioner Jackson reminded the Chief that it should be the goal to keep the On Call First Responders in the District, whenever possible, and not to send them out to neighboring districts if they were not needed. The Chief will handle.

At 8:40 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss the proposed acquisition of real property. Approved 3-0.

At 8:45 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Jackson, calling the meeting out of Executive Session. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 41 checks totaling $37,911.58 and the Abstract of Bills for the Apparatus Reserve Fund consisting of 1 check amounting to $7,350.00 and to authorize the transfer of $60,000.00 from the Money Market to the Checking Account. Approved 3-0.

At 9:45 p.m., there being no further business, a motion was made by Commissioner Davonski, seconded by Commissioner Jackson, to adjourn the meeting. Approved 3-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary