January 2024 Meeting Minutes

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 4, 2024

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, First Assistant Chief Keith Phillips, Second Assistant Chief Glenn Bullock, Third Assistant Chief Mark Gregory and Secretary Lorraine Gregory.

 

The following Chiefs were sworn in by Commissioner Schaefer:

Chief of Department  -  Paul Sulzinski

1^st Assistant Chief  -  Keith Phillips

2^nd Assistant Chief  -  Glenn Bullock

3^rd Assistant Chief  -  Mark Gregory

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase and installation of a third propane tank with a locking thermostat adjacent to the Steel Building and to arrange with Fluid Imagery to link the thermostat with the main computer.  Approved 5-0.  (Cost of tank estimated at approximately $1,000.00.)

Mr. Schaffauer advised the Board that there is no charge for the Verizon EMAG Service as long as there already is one operating line.

Mr. Schaffauer presented the following proposals for replacement of the Oil Tank in the basement of the Main Firehouse:

1.      Mendenhall Fuel  -  $6,500.00

2.      Green Earth  -  $6,400.00

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, accepting the proposal from Mendenhall Fuel, in the amount of $6,500.00.  Approved – 3-2.  (Disapproved – Commissioner Gregory and Commissioner Seltenreich)  (Note:  The decision was made to go with Mendenhall Fuel, even though the price was $100.00 more, due to the fact that Mendenhall has been servicing the burners and providing the fuel oil for many years.)

ITEMS FOR DISCUSSION

A motion was made by Commissioner Despres, seconded by Commissioner Seltenreich, approving the purchase of one (1) HXG-2D Sensit Gas Detector w/3yr Warranty from Firematic Supply, at a cost of $997.50.  Approved 5-0.

The Board decided to replace only the two tanks that are leaking.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

No requests.

REPORT DISCUSSION:

Commissioner Schaefer stated that the mandatory training will be held on Sunday, January 14, 2024, at 9:00 a.m.

1.  Noted.

2.  Noted.

3.  Noted.

MAINTENANCE REPORT

Maintenance Reports submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, authorizing the purchase of the following requests:

1.  Two (2) 5’ Talon Hooks (1 for 7-6-11 and 1 for the 7-6-33 vehicle), at an approximate cost of   

     $300.00

2.  One (1) Pair of Fire Boots for Chief Sulzinski, Size 11 4E

3.  Cable and mounting hardware for bunting placement on Main Firehouse

4.  Cleaning and repair of gear

Approved 5-0.

ITEMS FOR DISCUSSION

1.  Discussed previously under Fire District Facilities Supervisor Report.

2.  Tabled.

3.  Commissioner Gregory, Mr. Schaffauer and Dennis will be going to the site this week.

4.  Mr. Schaffauer has asked John from Fully Involved to handle.

5.  Noted.

6.  Chief will forward a list of items to Mr. Glass so that he can review them in advance of the

     January Workshop.

7.  Tabled.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the December 7, 2023 Regular Monthly Meeting and the December 28, 2023 Special Meeting (Year End).  Approved 5-0.

TREASURER'S REPORT

No report submitted.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Abstract of Bills for the General Fund consisting of 8 checks totaling $53,032.94 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department presenting the roster of the 2024 Chiefs, an e-mail was received from Willaim Glass, Esq. regarding the Volunteer Fire Infrastructure & Response Equipment Grant Program, an e-mail was received from the Association of Fire Districts of the State of New York regarding the Mini Summit in White Plains, New York, April 26-27, 2024, a Use of Facility Request was received from Ronan Seltenreich, an e-mail from Stony Brook regarding the Mammo Van making use of the facility and a letter from Jones, Little & Co. regarding services to be provided for the year ended December 31, 2023.

OLD BUSINESS

Commissioner Jackson reminded the Board that the Inspection Dinner is at Giorgio’s, March 22, 2024 and that it will be a buffet.

Commissioner Schaefer asked the Chief if he has a written copy of the “Exposure Control Plan”.  Chief Sulzinski did not know, but will look into it.

NEW BUSINESS

Commissioner Seltenreich advised the Board that he had spoken to the engineer regarding the building’s expansion.  Documents should be available by mid-March.  Commissioner Seltenreich suggested that the Board form a committee.  Commissioner Schaefer stated that we need the support of the Department members to back up this project.

Commissioner Jackson will follow up on the use of the facilities by Stony Brook’s Mammo Van.

Chief Sulzinski asked the Board if there was an Impact Study for the Hills project and suggested meeting with them to discuss emergency response.

A motion was made by Commissioner Schaefer, seconded by Jackson, allowing four Board

Members to attend the Association of Fire Districts of the State of New York Mini Summit in White Plains, New York, April 26-27, 2024, at an approximate cost of $1,200.00 each.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, granting permission for Ronan Seltenreich to use the facilities on February 10, 2024 for a First Birthday Party.  Approved 4 – Abstain 1.  (Commissioner Seltenreich)

A workshop was scheduled for Thursday, January 25, 2024, at 7:00 p.m. and Mr. Glass and the Chiefs will be asked to attend.

At 8:40 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, calling the meeting into Executive Session to discuss legal matters.  Approved 5-0.

At 8:58 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, calling the meeting out of Executive Session.  Approved 5-0.

At 8:59 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

This is the attendant’s report for January 4, 2024, meeting including but not limited to:  

Ø  General Maintenance and building care.

Ø  Updated the website For the District

Ø  Updated the sign.

Ø  Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.

Ø  Master stream has been installed.

Ø  Would like to recommend adding a 3^rd tank for the back building. Waiting on quote but will be around $1000.00.

Ø  I have been working with Red Alert to find a solution to the texting issue. They have finally said to go with the Verizon EMAG service. That it will take care of the problem

Ø  2 of the 4 Oil tanks are leaking in the basement. I have a quote from Mendenhall to replace them. I am also waiting for a quote from Green Earth.

Topics for discussion:

Quotes for the sniff meters

Would it be a good Idea to replace the other 2 tanks as well since they are who knows how old?