NOTICE TO BIDDERS
PLEASE TAKE NOTICE, that sealed bids for the provision of #2 fuel oil for the period beginning January 1, 2017 and ending December 31, 2017 will be received at the office of the Fire District, P.O. Box 860, 465 Montauk Highway, East Quogue, New York 11942 until 7:00 P.M. (prevailing time) on the first day of December 2016, at which time the bids will be opened and read aloud.
Bids will be submitted in sealed envelopes and shall bear on the face thereof the name and address of the bidder and be marked “Fuel Oil Bid”. This bid is for approximately 8,000 gallons, more or less of No. 2 Fuel Oil, to be delivered to the Main Fire House, the Storage Building and Station 2 located on Head of Lots Road to be delivered on automatic delivery subject to the following conditions: 1. Contract may not be assigned without prior written consent of the Board of Fire Commissioners. 2. Bid price must be the delivery price and shall not include any Federal, State or Local taxes for which the contractor may claim exemption because of doing business with the East Quogue Fire District. Bid price shall be quoted as “Northville Holding Corp. Rack Price, L.I. Tank Car Consumer Price at the Holtsville Terminal” on the day of delivery plus cents overage. 3. Bidders must have storage facilities within radius of 25 miles of the Village of East Quogue and must be prepared to make delivery on 5 hours notice. 4. All bidders shall submit a bid for service and must be able to answer any service request within a six hour period. Service contract to include the service and repair of one (1) oil fired hot water heater and four (4) furnaces.
The contract for the above will be awarded by the Board of Fire Commissioners to the lowest responsible bidder. In cases where two or more responsible bidders submit identical bids as to price, the Board of Fire Commissioners may award the contract to either of such bidders.
The Board of Fire Commissioners reserves the right to reject all bids and re-advertise for new bids in its discretion. The Board of Fire Commissioners reserves the right to waive any and all irregularities in bid procedures so long as they are deemed immaterial in the sole discretion of the Board.
No bids may be withdrawn by any bidder for a period of forty-five (45) days from the date of bid opening.
Dated: November 3, 2016
BY ORDER OF THE BOARD OF FIRE
COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT
Town of Southampton, Suffolk County, New York
Fire District Secretary
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