Meeting Minutes for December 2015

EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING
DECEMBER 3, 2015
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski, Jonathan Erwin and Allyn Jackson, Chief Bill Potter, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.
FIREHOUSE ATTENDANT REPORT
See attached report.
The new Fire Police vehicle is ready to be put in service.
ITEMS FOR DISCUSSION
1. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of one (1) 28” Husquuarna Snow Blower from Loper’s, at a cost not to exceed $1,200.00. Approved 5-0.
2. A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of sixty three (63) bags of ice melt from L.I. Cauliflower Association, at a total cost of $526.05. Approved 5-0.
3. A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of one (1) Spreader with a 100 lb. Stainless Steel Hopper, at a cost of $299.00 and one (1) Hand Held Spreader, at a cost of $14.00 from Westhampton True Value Hardware. Approved 5-0.
A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the Firehouse Attendant Report as submitted. Approved 5-0.
At 7:50 p.m., Mr. Schaffauer left the meeting.
EMS REPORT
See attached report.
STAFF REPORT
Noted.
 
EQUIPMENT AND SUPPLIES
1. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $1,735.89 (Hammer Medical - $1,339.42.50, Emergency Medical Products - $346.91, Zoll Medical - $44.63 and Amazon - $4.93). Approved 5-0.
2. Noted.
3. Noted.
4. Discard the cabinet in the dumpster.
5. Tabled.
A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the EMS Report as submitted. Approved 5-0.
The Board decided to begin the new EMS/Squad schedule in February 2016.
At 7:54 p.m., Mr. Patel left the meeting.
At 7:55 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss a Department matter. Approved 5-0.
At 8:12 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.
A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, upholding Chief Potter’s decision to suspend Vincent Alliegro for thirty (30) days commencing December 1, 2015. Approved 5-0.
Commissioner Jackson will contact Mr. Glass for his advice regarding this matter.
MAINTENANCE REPORT
No written report submitted.
Commissioner Erwin advised the Board that the exhaust leak in 7-6-5 was repaired and batteries were replaced.
A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Maintenance Report as submitted. Approved 5-0.
CHIEF'S REPORT
See attached report.
 
REQUESTS
Request 1. - Commissioner Erwin will handle.
Request 2. - The Secretary will order from Staples.
Request 3. - A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of one (1) TT1B Tape Tender Barricade Tape Dispenser from Amazon, at a cost of $36.70. Approved 5-0.
Request 4. - Approved.
Request 5. - A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the purchase of flatware from Bar Boys, at an approximate cost of $750.00. Approved 5-0.
Request 6. - A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, authorizing the expenditure of $300.00 for fire prevention materials. Approved 5-0.
ITEMS FOR DISCUSSION
1. Dave will handle.
2. The Chief will handle.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
At 8:25 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Erwin, calling the meeting into Executive Session to discuss a Department matter. Approved 5-0.
At 8:30 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, calling the meeting out of Executive Session. Approved 5-0.
MINUTES
A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, accepting the Minutes of the November 5, 2015 Regular Monthly Meeting. Approved 5-0.
TREASURER'S REPORT
A motion was made by Commissioner Davonski, seconded by Commissioner Sacks,
amending Purchase Order #2015-9 to read $554.90 instead of $500.00. Approved 5-0.
Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:
 
2015-42. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,000.00 from Firematic Equipment/Repairs - 200-001 to Firematic Maintenance/Supplies – 230-001.
2015-43. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Ambulance Repairs - 210-001 to Ambulance Maintenance/Supplies – 240-001.
2015-44. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $656.50 from Association Dues - 360-001 to Medical Exams – 340-001.
2015-45. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Building Repairs/Grounds - 220-001 to Building Maintenance/Supplies – 250-001.
2015-46. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Gas/Oil Vehicles - 300-001 to Telephone – 270-001.
2015-47. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Public Drills/Inspections - 380-001 to Uniforms – 370-001.
2015-48. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $9,062.00 from NYS Retirement Employer - 600-001 to Service Awards – 620-001.
A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the adoption of Resolutions 2015-42 – 2015-48. Approved 5-0.
A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
Miscellaneous correspondence was presented to the Board including a letter from the Town of Southampton regarding Resolution RES-2015-1110, a proposal from Jones, Little & Co. regarding the 2015 auditing services and a letter from William F. Glass, Jr., Esq. regarding the Proposed Legal Representation for 2016.
OLD BUSINESS
Commissioner Erwin advised the Board that the old 7-6-80 vehicle is expected back from the auto body shop and will be lettered upon return. The new 7-6-80 vehicle will be put in service after the cap is installed which is expected to be completed in about a month.
Commissioner Schaefer will get prices on the installation of a vinyl liner in the bed of the new 7-6-80 vehicle.
 
Commissioner Erwin also advised the Board that he is waiting for final prices on the new Chief’s car and that the funds will have to be encumbered.
Commissioner Davonski advised the Board that Mr. Patel is working on the First Responder evaluations.
Commissioner Schaefer advised the Board that, in order to make the January 2016 LOSAP payment, he will need an advance of $10,000.00. Ms. Knotoff stated that Mr. Marmorale should be more accurate with the 2016 payment calculations to avoid a shortfall.
Commissioner Sacks advised the Board that the cabinets have been built for the folding beds.
Commissioner Sacks also advised the Board that he spoke with Fred Bonner and Jerry Buckley regarding the Firemen’s Room renovations. Mr. Buckley suggested having an electrician disconnect the lights and the alarm company disconnecting the alarm system and to be reinstalled after the new walls are up. Mr. Bonner agreed with the suggestion of a brick veneer over the old sheetrock and replacing the flooring. If the bar is removed, a different flooring material can be used.
Commissioner Jackson stated that the Board needs to contact the Town of Southampton Police Department regarding the Call In System. Commissioner Erwin stated that he had met with Lt. Zarrow and was advised that the Town is ready to go with texting. Commissioner Sacks stated that he had given the Red Alert contact information to Lt. Zarrow and that he was supposed to pass it on to his IT person.
Commissioner Jackson advised the Board that the letter will be forwarded to The Hills Development with copies to the Town Supervisor and Kyle Collins, Chief Planner and that the District is not exempt from total clearing of the land.
Commissioner Jackson also advised the Board that he met with Mr. Gaudiello regarding the boiler replacement. Mr. Gardiello offered to assist the District, at no charge, and will refer a mechanical engineering company who will prepare specs and make recommendations.
The Board agreed that they should meet with Hometown to discuss the training classes that they have available and to also review the insurance policy coverage for the coming policy year.
Commissioner Schaefer will contact Relay Communications to discuss the District’s future communication needs and to ask them for a proposal.
The Board requested the Secretary to forward a letter to Mr. Topping thanking him for his services over the years.
Commissioner Jackson advised the Board that the boat is out-of-service and that he has been in contact with a Connecticut boat company who will look at the boat.
A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of two (2) Receivers and three (3) Remotes for the Main Firehouse garage doors and
 
one (1) Receiver and two (2) Remotes for the Station 2 garage doors, from T.M. Kenney’s Garage Door, Inc., at a total cost of $1,100.00. Approved 5-0.
NEW BUSINESS
Commissioner Jackson reminded the Chief that it is mandatory for all personnel operating emergency vehicles to use seat belts.
The Organizational Meeting was scheduled for Thursday, January 7, 2016, at 7:00 p.m. The Secretary will notify the media and arrange for the required postings.
A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the proposal from Jones, Little & Co. for the 2015 auditing services, in an amount not to exceed $7,500.00. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the abstract of bills for the General Fund consisting of 46 checks totaling $73,035.01 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 5-0.
At 9:20 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, to adjourn the meeting. Approved 5-0.
Submitted by Lorraine Gregory, Secretary
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