EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING
JULY 9, 2019
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:35 p.m. Present were Commissioners Allyn Jackson, James Schaefer and Stephen Gregory, Second Assistant Chief Ted Jankowski, First Responder Amit Patel (left at 8:30 p.m.), Firehouse Attendant David Schaffauer (left 8:05 p.m.), Acting Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
FIREHOUSE ATTENDANT REPORT
See attached report.
ITEMS FOR DISCUSSION
Mr. Schaffauer advised the Board that he will be replacing the moldy ceiling tiles in the Chiefs’ Office.
See attached report.
EQUIPMENT AND SUPPLIES
Work Order Report dated 6/6/19 to 7/9/19 was submitted to the Board.
In addition to the written report:
Mr. Schaffauer advised the Board that Michael’s in Riverhead quoted a price of approximately $800.00 to frame the maps at Station 2. Permission was given for Mr. Schaffauer to mount the maps on plywood and then cover them with Plexiglas which would be less expensive.
See attached report.
Request 1. - A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of two (2) 60 Minute Scott Cylinders, Air Tools and Bags from South Shore, at an approximate cost of $2,370.00. Approved 3-0.
Request 2. - A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, authorizing the purchase of one (1) ½” to 1” Reducer from Firematic, at an approximate cost of $17.99. Approved 3-0.
Request 3. - A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of one (1) 1” Nozzle from Firematic, at an approximate cost of $367.20. Approved 3-0.
Request 4. - A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for Bill Potter to use the Meeting Room on August 17, 2019 for an engagement party. Approved 3-0.
ITEMS FOR DISCUSSION
Mr. Glass not in attendance.
Commissioner Jackson spoke with Mr. Glass regarding the warranty on 7-6-1. Mr. Glass will review the paperwork and forward a letter to RVI/Seagrave.
Commissioner Jackson requested the Secretary to start a Warranty Log Book. Commissioner Gregory will work with her on this project.
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the Minutes of the June 6, 2019 Regular Monthly Meeting. Approved 3-0.
Mrs. Pearsall advised the Board that the Final Audit Report must be forwarded to the State Comptroller and the Town Clerk ASAP.
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 3-0.
COMMUNICATIONS AND CORRESPONDENCE
Miscellaneous correspondence was presented to the Board including a letter from the Town of Southampton regarding LIPA Payments in Lieu of Taxes 2018-2019, a thank you from the Suffolk County Fire District Officers Association for the District’s hosting of the May 16, 2019 meeting and a letter from the Town of Southampton regarding the Monteverdi-Lot Line Modification.
Commissioner Jackson advised the Board of the following:
Commissioner Gregory advised the Board that the siren project is underway and that it should take about two months to complete. He will contact Sullivan Electric for the electrical work needed.
Commissioner Schaefer suggested getting rid of the excess building materials left over from the Firemen’s Room renovation.
Commissioner Jackson advised the Board that the Inspection Dinner for 2020 is scheduled for April 11 at the Suffolk Theater in Riverhead. The cost is $97.00 per person which includes all service charges and tips (20%). The cost does not include alcohol ($8,400.00 open bar). There is a 150 person minimum which equals $14,550.00. There is also an optional entertainment production fee of $2,000.00 and, since it is the 100th Anniversary of the Department, we may choose to have photos, video and other memorabilia on view on a stage screen. The 2020 cost is close to the 2019 budget. Mr. Glass advised Commissioner Jackson that the NYS Comptroller has stated that the District may pay for a portion of the alcohol bill, or all of it, since it is associated with an Annual Dinner. Mr. Glass advised that, prior to the event, the Annual Inspection Dinner Policy should be updated regarding the alcohol. Mr. Glass also advised that a deposit may be given in advance and the bill paid in full 10 days prior.
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing that the District contract with the Suffolk Theater in Riverhead for the April 11, 2010 Annual Inspection Dinner with a minimum attendance of 150 persons, at a cost of $97.00 per person (not including the cost of alcohol) and that a $4,000.00 deposit be given to Suffolk Theater at this time. Approved 3-0.
At the request of Commissioner Schaefer, a motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of Heart Saver CPR material for the Ladies Auxiliary training program on July 25, 2019, at a cost not to exceed $500.00. Approved 3-0.
Commissioner Jackson reminded the Board that the LOSAP Program issue needs to be further explained to the Department members and that he is willing to address the Department at an upcoming meeting.
ABSTRACT OF BILLS
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the June Abstract of Bills for the General Fund consisting of 44 checks totaling $55,074.55. Approved 3-0. (Note: The June Abstract of Bills was not available for the meeting. However, a transfer of $100,000.00 was approved at the June 6, 2019 meeting.)
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the July Abstract of Bills for the General Fund consisting of 33 checks totaling $103,950.75 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 3-0.
At 9:20 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 3-0.
Lorraine Gregory, Secretary